Active SLED Opportunity · CALIFORNIA · LOS ANGELES COUNTY DEVELOPMENT AUTHORITY, CA
AI Summary
Los Angeles County Development Authority seeks bids for public housing unit cleaning services. The contract is for one year with up to four extensions. Bidders must comply with labor laws, insurance, and various county programs. Bid due May 26, 2026.
NOTICE
INVITATION FOR BIDS
FOR
PUBLIC HOUSING UNIT CLEANING SERVICES
IFB NO. LACDA26-047
Notice is hereby given that bids will be received by the Los Angeles County Development Authority (LACDA) until Tuesday, May 26, 2026, at 3:00 p.m. for public housing unit cleaning services. This will include furnishing all labor, material and equipment, and performing all work necessary and incidental in accordance with the Statement of Work (SOW) and contract documents. An Invitation for Bids (IFB) package containing all submission requirements may be downloaded from the LACDA’s Procurement System website at https://procurement.opengov.com/portal/lacda. The LACDA intends to award one-year contract with the option of up to four (4) one-year extensions, provided services are satisfactory and funds are available.
In submitting a bid, each Bidder thereby agrees that, if awarded a contract, it shall execute a standard LACDA contract, a sample of which is attached to the IFB package for reference. The LACDA shall not award a contract to, or be obligated to execute a contract with, any Bidder who refuses to execute said standard LACDA contract.
The LACDA reserves the right to reject any and all bids. This IFB is not a contract or commitment of any kind. The LACDA is not liable for costs incurred in the preparation of the respondent’s proposal. LACDA reserves the right to issue supplementary information or guidelines related to this IFB. Notwithstanding any other provisions herein, the LACDA reserves the right in its sole discretion to waive minor technical deficiencies in the Bids. In accordance with the Civil Rights Act of 1964, Americans with Disabilities Act of 1990, Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, it is the policy of the LACDA to assure equal opportunity to all persons, in the award and performance of any contract, without regard to race, color, sex, religion, national origin, ancestry, age, marital status, or disability.
CONTRACT REQUIREMENTS
| Event | Date | Location |
|---|---|---|
| Bid Opening | 2026-05-26T22:30:00.000Z | Microsoft Teams |
As a threshold requirement for consideration for contract award, Bidders must demonstrate a proven record of hiring GAIN/START in the County’s Department of Public Social Services Greater Avenues for Independence (GAIN) or Skills and Training to Achieve Readiness for Tomorrow (START) Programs or must attest to a willingness to consider GAIN/START participants for any future employment opening if they meet the minimum qualifications for the opening. Bidders must attest to a willingness to provide employed GAIN/START participants access to the Bidders employee mentoring program, if available, to assist these individuals in obtaining permanent employment and/or promotional opportunities.
A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the LACDA policy to conduct business only with responsible Bidders.
California’s “Supervision of Trustees and Fundraisers for Charitable Purposes Act” regulates receiving and raising charitable contributions. Among other requirements, those subject to the Charitable Purposes Act must register. The 2004 Nonprofit Integrity Act (SB 1262, Chapter 919) increased Charitable Purposes Act requirements. Prospective contractors should carefully read the Background and Resources: California Charities Regulation. These rules cover California public benefit corporations, unincorporated associations, and trustee entities and may include similar foreign corporations doing business or holding property in California. The Nonprofit Integrity Act contains substantive requirements affecting executive compensation, fund-raising practices and documentation. Charities with over two million dollars ($2,000,000) of revenues (excluding funds that must be accounted for to a governmental entity) also have specific audit requirements.
The prospective contract is subject to the requirements of the County's Defaulted Property Tax Reduction Program (“Defaulted Tax Program"), (Los Angeles County Code, Chapter 2.206). Prospective Contractors should reference the pertinent provisions in Attachment A, Sample LACDA Contract, Paragraph 4.49, Warranty of Compliance with County’s Defaulted Tax Reduction Program, and Paragraph 8.50, Termination for Breach of Warranty to Maintain Compliance with County’s Defaulted Property Tax Deduction Program, both of which are incorporated by reference into and made a part of this solicitation. The Defaulted Tax Program applies to both Contractors and their Subcontractors.
Responses to this solicitation will become the exclusive property of the LACDA. Absent extraordinary circumstances, the recommended Bidder’s bid will become a matter of public record when 1) contract negotiations are complete; 2) the LACDA receives a letter from the recommended Bidder’s authorized officer that the negotiated contract is the firm offer of the recommended Bidder; and 3) the LACDA releases a copy of the recommended Bidder’s bid in response to a Notice of Contract Award under the LACDA’s Protest Policy (Section 5.4, Protest Policy and Procedure).
Notwithstanding the above, absent extraordinary circumstances, all bids will become a matter of public record when the LACDA's Bidder recommendation appears on the Board agenda, if applicable.
Exceptions to disclosure are those parts or portions of all bidders that are justifiably defined as business or trade secrets, and plainly marked by the Proposer as "Trade Secret", "Confidential", or "Proprietary".
It is improper for any LACDA officer, employee or agent of the LACDA to solicit consideration, in any form, from a Bidder with the implication, suggestion or statement that the Bidder’s provision of the consideration may secure more favorable treatment for the Bidder in the award of the Contract or that the Bidder’s failure to provide such consideration may negatively affect the LACDA consideration of the Bidder’s submission. Bidder shall not offer or give either directly or through an intermediary, consideration, in any form, to a LACDA officer, employee or agent of the LACDA for the purpose of securing favorable treatment with respect to the award of the Contract.
Bidder’s Background and Experience
A review will be conducted of the Bidder’s background, experience and capacity as a corporation or other entity to perform the required services based on information provided in their Bid.
Bidder’s References
A review will include verification of references provided. Additionally, a review will be conducted of the LACDA Contract files, all Public Entity contracts for the last three (3) years, and all contracts terminated before the expiration date. A review will be conducted to determine the magnitude of any pending litigation or judgments against the Bidder as provided in their Bid.
In evaluating bids, the LACDA will review a Bidder’s history of labor law/payroll violations (including but not limited to violations or pending claims pertaining to wages, hours and working conditions such as minimum wage, prevailing wage, living wage, the Fair Labor Standards Act, employment of minors, or unlawful employment discrimination). To facilitate this process, Bidders must complete the Labor/Payroll/Debarment History Acknowledgment and Statement of Compliance and Non-Responsibility-Debarment Acknowledgement and Statement of Compliance form, as set forth in this IFB, and disclose: 1) any determination by a public entity within three (3) years of the date of the Bid that the Firm committed a labor law/payroll violation, and 2) any pending claim which involves an incident of labor law/payroll violation occurring within three years of the date of the Bid.
This IFB is price driven and the LACDA may deem a bid to be non-responsible for labor law/payroll violations, depending on the severity and the Contractor’s failure to disclose reportable violations, Attachment A – Sample Contract. Pending claims that do not have a final disposition will not be considered in the Contractor’s irresponsibleness, however, such claims may be reported to the Board of Commissioners before a contract is awarded.
The Bidder is hereby notified that the LACDA may recommend to the Board of Commissioners that the Bidder be debarred from bidding or proposing on, or being awarded, and/or performing work on other LACDA and County contracts for a specified period of time, which generally will not exceed five years but may exceed five years or be permanent if warranted by the circumstances, and the LACDA may terminate any or all of the Bidder’s existing contracts with the LACDA or County, if the Board of Commissioners finds, in its discretion, that the Bidder has done any of the following: (1) violated a term of a contract with the LACDA, the County or a nonprofit corporation created by the County; (2) committed an act or omission which negatively reflects on the Bidder’s quality, fitness or capacity to perform a contract with the LACDA, the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on same; (3) committed an act or offense which indicates a lack of business integrity or business honesty; or (4) made or submitted a false claim against the LACDA, the County or any other public entity.
On October 4, 2016, the Los Angeles County Board of Supervisors approved a motion taking significant steps to protect victims of human trafficking by establishing a zero tolerance human trafficking policy. The policy prohibits contractors engaged in human trafficking from receiving contract awards or performing services under a County Contract.
The Bidder’s Bid must be submitted by the bid due date and time identified in Solicitation Information and Minimum Mandatory Requirements.
The Los Angeles County Development Authority (LACDA) is issuing this Invitation for Bids (IFB) to solicit bids for a Contract with an organization who can provide Public Housing Unit Cleaning Services. The Contractor will be expected to implement the requirements outlined in Attachment B, Statement of Work in this IFB.
The County of Los Angeles, any entity in which the Board of Commissioners also sit as the governing board, any other government entity, or community-based organizations shall, if authorized by their governing bodies, have the option to utilize the service of the Contractor (Bidder) under the same terms of this Agreement, to the extent that such terms are acceptable to both parties. The public agency shall accept sole responsibility for formalizing their respective agreements, arranging for services, and making payments to the Contractor (Bidder). The LACDA will not be liable or responsible for any obligations, including but not limited to financial responsibility, in connection with any participation by another public agency. In the event that any contract between any public agency and Contractor is executed pursuant to this provision. The Contractor (Bidder) shall indemnify and hold harmless the LACDA and its Agents from and against any and all liability arising or connected with Contractor’s (Bidder’s) acts and/or omissions arising from or related to such executed contract.
Titles, captions and heading contained in this solicitation are inserted as a matter of convenience and for reference and are not intended and must not be deemed or construed to define, limit, extend or otherwise describe the scope or any provision of this solicitation.
The Bidder is prohibited by the Department of Interior and Related Agencies Appropriations Act, known as the Byrd Amendments, and HUD’s 24 CFR Part 87, from using federally appropriated funds for the purpose of influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, loan or cooperative Agreement, and any extension, continuation, renewal, amendment or modification of said documents.
The Bidder must certify via the Federal Lobbyist Requirements Certification provided with this IFB that they are familiar with the Federal Lobbyist Requirements and that all persons and/or sub-consultants acting on behalf of the Bidder will comply with the requirements.
Failure on the part of the Bidder or persons/sub-contractors acting on behalf of the Bidder to fully comply with the Federal Lobbyist Requirements may be subject to civil penalties.
The prospective contract is subject to the requirements of the LACDA Contractor Employee Jury Service Program (“Jury Service Program”). Prospective Bidders should carefully read what is written below, and the pertinent jury service provisions contained in Attachment A - Sample LACDA Contract, both of which are incorporated by reference into and made a part of this IFB. The Jury Service Program applies to both Bidders and their Subcontractors. Bids that fail to comply with the requirements of the Jury Service Program will be considered non-responsive and excluded from further consideration.
Bidders will be required to certify that they are in full compliance with the provisions of the Defaulted Tax Program and shall maintain compliance during the term of any contract that may be awarded pursuant to this solicitation or shall certify that they are exempt from the Defaulted Tax Program by completing the Certification of Compliance with the County's Defaulted Property Tax Reduction Program within the Bid section of this IFB.
If a Bidder and/or subcontractor believes that it does not fall within the Living Wage Program’s definition of Employer or that it meets any of the exemptions to the Living Wage Program, then the Bidder/Subcontractor must complete and submit to the LACDA, no less than five (5) days prior to submission of the proposal, the Application for Exemption, as set forth in the Bid Section of this IFB, and include with its submission all necessary documentation to support the claim such as a collective bargaining agreement, if applicable. Upon reviewing the Bidder’s application, the LACDA will determine, in its sole discretion, whether the Bidder falls within the definition of Employer or meets any of the exemptions to the Living Wage Program. The LACDA decision will be final.
Note that the collective bargaining agreement exemption applies if it is demonstrated to the LACDA that the agreement is bona fide and that the agreement expressly provides that it supersedes all of the provisions of the Living Wage Program, or (if not all) those specific provisions that are superseded. The Bidder is subject to any provision of the Living Wage Program not expressly superseded by the collective bargaining agreement.
Bidders are hereby notified that the LACDA may determine whether the Bidder is responsible based on a review of the Bidder’s performance on any contracts, including but not limited to LACDA and County contracts. Particular attention will be given to violations of labor laws related to employee compensation and benefits, and evidence of false claims made by the Bidder against public entities. Labor law violations which are the fault of subcontractors and of which the Bidder had no knowledge shall not be the basis of a determination that the Bidder is not responsible.
The LACDA shall not, in any way, be liable or responsible for the disclosure of any such record or any parts thereof, if disclosure is required or permitted under the California Public Records Act or otherwise by law. A blanket statement of confidentiality or the marking of each page of the bid as confidential shall not be deemed sufficient notice of exception. The Bidder(s) must specifically label only those provisions of the bid which are "Trade Secrets," "Confidential," or "Proprietary" in nature.
Bidders who are unable to meet this requirement will not be considered for contract award. Bidders must complete a Certification of Compliance within their Bid.
The Bidder must have at least five (5) references as outlined in the "Prospective Contractor References" Section of their Bid, that respond and validate that the Proposer meets the Minimum Mandatory Requirements identified in Bidder's Minimum Mandatory Requirements.
If there is evidence that the highest ranked Bidder may be subject to debarment, the LACDA shall notify the Bidder in writing of the evidence, which is the basis for the proposed debarment, and shall advise the Bidder of the scheduled date for a debarment hearing before the Contractor Hearing Board.
A Bidder must immediately report any attempt by a LACDA officer, employee or agent to solicit such improper consideration. The report must be made to the LACDA’s Procurement-Contract Fraud E-mail at procurement-contract.fraud@lacda.org. Failure to report such a solicitation may result in the Bidder’s submission being eliminated from consideration.
All Bidders must determine if they receive or raise charitable contributions which subject them to the Charitable Purposes Act, and complete the Charitable Contributions Certification, as set forth in the Bid Section of this IFB. A completed form is a required part of any contract with the LACDA.
The Contractors are required to complete the Zero Tolerance Human Trafficking Policy Certification in the Bid Section as part of their bid, certifying that they are in full compliance with the County’s Zero Tolerance Human Trafficking provision as defined in Section 54 (Compliance with County’s Zero Tolerance Human Trafficking Policy), Attachment A – Sample LACDA Contract. Further, contractors are required to comply with the requirements under the said provision for the term of any contract awarded pursuant to this solicitation.
A review will be conducted of all required forms included in the bid.
The Jury Service Program requires Bidders and their Subcontractors to have and adhere to a written policy that provides that its employees shall receive from the Bidder, on an annual basis, no less than five days of regular pay for actual jury service. The policy may provide that employees deposit any fees received for such jury service with the Bidder or that the Bidder deduct from the employee’s regular pay the fees received for jury service. For purposes of the Jury Service Program, “employee” means any California resident who is a full-time employee of a Bidder and “full-time” means 40 hours or more worked per week, or a lesser number of hours if: 1) the lesser number is a recognized industry standard as determined by the LACDA, or 2) the Bidder has a long-standing practice that defines the lesser number of hours as full-time. Therefore, the Jury Service Program applies to all of a Bidder’s full-time California employees, even those not working specifically on the LACDA project. Full-time employees providing short-term, temporary services of 90 days or less within a 12-month period are not considered full-time for purposes of the Jury Service Program.
Failure to maintain compliance, or to timely cure defects, may be cause for termination of a contract or initiation of debarment proceedings against the non-compliant contractor. Bids that fail to comply with the certification requirements of the Defaulted Tax Program will be considered non-responsive and excluded from further consideration.
Compliance Review
A review will be made based on the information provided in the bid. The review will include:
Labor Law/Payroll Violations Review
A separate review process will be conducted to take into account past labor law/payroll violations by the bidder within three (3) years of the date of the bid. This review may result in a bidder being deemed as non-responsible.
The Bidder, as a company, must have experience for 3 years within the last 5 years from the date of the bids due providing Public Housing Unit Cleaning Services as outlined in Attachment B - Statement of Work, in addition to the following licenses, certifications, and/or accreditations:
The Living Wage Program requires Bidders and their Subcontractors to pay their full time and part-time employees providing services to the LACDA no less than a living wage. The LACDA has established the Living Wage as identified in the LACDA’s Living Wage Program Policy (See Attachment D – Living Wage Program Policy).
The County has enacted an ordinance regulating the activities of persons who lobby County officials. This ordinance, referred to as the "Lobbyist Ordinance", defines a County Lobbyist and imposes certain registration requirements upon individuals meeting the definition. The complete text of the ordinance can be found in County Code Chapter 2.160. In effect, each person, corporation or other entity that seeks a County permit, license, franchise or contract must certify compliance with the ordinance. As part of this solicitation process, it will be the responsibility of each Bidder to review the ordinance independently as the text of said ordinance is not contained within this IFB. Thereafter, each person, corporation or other entity submitting a response to this solicitation, must certify that each County Lobbyist, as defined by Los Angeles County Code Section 2.160.010 , retained by the Bidder is in full compliance with Chapter 2.160 of the Los Angeles County Code and each such County Lobbyist is not on the Executive Office’s List of Terminated Registered Lobbyists.
The LACDA may declare a Bidder to be non-responsible for purposes of this contract if the LACDA, in its discretion, finds that the Bidder has done any of the following: (1) violated a term of a contract with the LACDA, the County or a nonprofit corporation created by the County; (2) committed an act or omission which negatively reflects on the Bidder’s quality, fitness or capacity to perform a contract with the LACDA, the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on same; (3) committed an act or omission which indicates a lack of business integrity or business honesty; or (4) made or submitted a false claim against the LACDA, the County or any other public entity.
There are two ways in which a Bidder might not be subject to the Jury Service Program. The first is if the Bidder does not fall within the Jury Service Program’s definition of “Contractor”. The Jury Service Program defines “Contractor” to mean a person, partnership, corporation or other entity which has a contract with the LACDA or a Subcontract with a LACDA Contractor and has received or will receive an aggregate sum of $50,000 or more in any 12-month period under one or more County contracts or subcontracts. The second is if the Contractor meets one of the two exceptions to the Jury Service Program. The first exception concerns small businesses and applies to Contractors that have 1) ten or fewer employees; and, 2) annual gross revenues in the preceding twelve months which, if added to the annual amount of this Contract is less than $500,000, and, 3) is not an “affiliate or subsidiary of a business dominant in its field of operation”. The second exception applies to Contractors that possess a collective bargaining agreement that expressly supersedes the provisions of the Jury Service Program. The Contractor is subject to any provision of the Jury Service Program not expressly superseded by the collective bargaining agreement.
It is the intent of the LACDA that Certified LSBEs receive prompt payment for services they provide to LACDA Divisions. Prompt payment is defined as fifteen (15) calendar days after receipt of an undisputed invoice.
In the event the LACDA and the County are required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a bid marked "Confidential", "Trade Secrets", or "Proprietary", Bidder agrees to defend and indemnify LACDA and County from all costs and expenses, including reasonable attorneys' fees, incurred in connection with any action, proceedings, or liability arising in connection with the Public Records Act request.
Among other items, such improper consideration may take the form of cash, discounts, services, the provision of travel or entertainment, or tangible gifts.
The Contractor Hearing Board shall conduct a hearing where evidence on the proposed debarment is presented. The Bidder and/or the Bidder’s representative shall be given an opportunity to submit evidence at that hearing. After the hearing, the Contractor Hearing Board shall prepare a tentative proposed decision, which shall contain a recommendation regarding whether the Bidder should be debarred, and, if so, the appropriate length of time of the debarment. The Bidder and the LACDA shall be provided an opportunity to object to the tentative proposed decision prior to its presentation to the Board of Commissioners.
Bidders that do not complete the Charitable Contributions Certification Section of their Bid as part of the solicitation process may, in the LACDA sole discretion, be disqualified from contract award. A LACDA contractor that fails to comply with its obligations under the Charitable Purposes Act is subject to either contract termination or debarment proceedings or both.
The Bidder must complete with their Bid a staffing plan using the “Staffing Plan,” located in the Bid Section of this IFB, using full time employees for the Contract. The Bidder will be required to assign and use full time employees to provide services under the Contract, unless the Bidder demonstrates to the satisfaction of the LACDA the need to use non full time employees based on staffing efficiency or the LACDA requirements of an individual job. If a Bidder desires to assign and use non full time employees to provide services under the Contract, the Bidder must provide a detailed justification, and all necessary documentation to substantiate the request. The LACDA shall determine, in its sole discretion, whether the Bidder may use non full time employees to provide services under the Contract. The LACDA’s decision will be final.
If a Bidder does not fall within the Jury Service Program’s definition of “Contractor” or if it meets any of the exceptions to the Jury Service Program, then the Bidder must so indicate in the Certification Form and Application for Exception in the Bid, and include with their submission all necessary documentation to support the claim such as tax returns or a collective bargaining agreement, if applicable. Upon reviewing the Bidder’s application, the LACDA will determine, in its sole discretion, whether the Bidder falls within the definition of Contractor or meets any of the exceptions to the Jury Service Program. The LACDA decision will be final.
After consideration of any objections, or if no objections are received, a record of the hearing, the proposed decision and any other recommendations of the Contractor Hearing Board shall be presented to the Board of Commissioners. The Board of Commissioners shall have the right to modify, deny or adopt the proposed decision and recommendation of the Contractor Hearing Board.
If there is evidence that the highest ranked Bidder may not be responsible, the LACDA shall notify the Bidder in writing of the evidence relating to the Bidder’s responsibility. The LACDA shall provide the Bidder and/or the Bidder’s representative with an opportunity to present evidence as to why the Bidder should be found to be responsible and to rebut evidence, which is the basis for the LACDA determination of non-responsibility.
The Bidder must have attended the Mandatory Pre-Bid Meeting/Job Walk identified in the Pre-Bid Meeting/Job Walk Section of this IFB.
If the Bidder presents evidence in rebuttal to the LACDA, the LACDA shall evaluate the merits of such evidence, make a final determination concerning the responsibility of the Bidder for this contract and, if appropriate, outline the necessary measures that the Bidder would be required to take to be determined a responsible bidder in the future.
If the contract involves the provision of services which were previously provided under a contract that was or will be terminated prior to its expiration, then the Bidder is required to provide employment for the predecessor Bidder’s employees. The Bidder must offer employment to all such retention employees who are qualified for such jobs and who were employed by the predecessor Bidder for at least six (6) months prior to the new contract. However, the Bidder is not required to hire a retention employee who has been convicted of a crime related to the job or the employee’s job performance or who fails to meet any other LACDA requirement for employees of the Bidder. The Bidder may not terminate a retention employee for the first ninety (90) days of employment under the contract, except for cause. Thereafter, the Bidder may retain a retention employee on the same terms and conditions as the Bidder’s other employees.
If a Bidder has been debarred for a period longer than five years, that Bidder may, after the debarment has been in effect for at least five years, submit a written request for review of the debarment determination to reduce the period of debarment or terminate the debarment. The LACDA may, in its discretion, make a recommendation to the Contractor Hearing Board to reduce the period of debarment or terminate the debarment if it finds that the Bidder has adequately demonstrated one or more of the following: (1) elimination of the grounds for which the debarment was imposed; (2) a bona fide change in ownership or management; (3) material evidence discovered after debarment was imposed; or (4) any other reason that is in the best interests of the LACDA.
The Contractor Hearing Board will consider requests for review of a debarment determination only where (1) the Bidder has been debarred for a period longer than five years; (2) the debarment has been in effect for at least five years; and (3) the request is in writing, states one or more of the grounds for reduction of the debarment period or termination of the debarment, and includes supporting documentation. Upon receiving an appropriate request, the Contractor Hearing Board will provide notice of the hearing on the request. At the hearing, the Contractor Hearing Board shall conduct a hearing where evidence on the proposed reduction of debarment period or termination of debarment is presented. This hearing shall be conducted and the request for review decided by the Contractor Hearing Board pursuant to the same procedures as for a debarment hearing.
These terms shall also apply to proposed subcontractors of the Bidder on LACDA contracts.
Throughout the term of the Contract, the Bidder and its Sub-Contractor(s) will be required to submit periodic monitoring reports for each employee providing services under the Contract, certifying under penalty of perjury, the hours worked and wages paid.
The Contractor Hearing Board’s proposed decision shall contain a recommendation on the request to reduce the period of debarment or terminate the debarment. The Contractor Hearing Board shall present its proposed decision and recommendation to the Board of Commissioners. The Board of Commissioners shall have the right to modify, deny, or adopt the proposed decision and recommendation of the Contractor Hearing Board.
The Bidder will have to demonstrate a history of business stability, integrity in employee relations and financial ability to pay the Living Wage.
These terms shall also apply to subcontractors of Bidders on LACDA contracts.
A list of Contractors that are currently on the Debarment List for Los Angeles County can be found at: https://doingbusiness.lacounty.gov/listing-of-contractors-debarred-in-los-angeles-county/.
Violations of the provisions of the Living Wage Program will subject the Bidder to withholding of monies owed under the contract, liquidated damages, possible termination and/or debarment from future LACDA and County of Los Angeles contracts in accordance with Determination of Bidder Responsibility and Bidder Debarment in this IFB package.
As noted in Mandatory Requirement to Register with Los Angeles County's WebVen of this IFB, Bidder's are required to obtain a Los Angeles County Webven Number.
Please provide your County Webven Number here.
Select the option that best defines your firm’s business structure:
Is your firm/organization a Corporation or Limited Liability Company (LLC)?
Please provide the full legal name (as stated in your Articles of Incorporation) for your firm.
Please indicate the State of Incorporation for your Business.
Please indicate the Calendar Year of Incorporation for your Business.
Is your firm/organization a Limited Partnership or Sole Partnership?
Please provide the full name of the proprietor or managing partner.
Is your firm something other than a Corporation, a Limited Liability Company (LLC), a Limited Partnership, or a Sole Proprietorship?
You have indicated that your firm's business structure is not a Corporation, a Limited Liability Company (LLC), a Limited Partnership, a Sole Partnership, a Non-Profit, or a Franchise.
Please indicate what type of Other structure best defines your business.
Is your firm doing business under one or more DBA's?
For each DBA your firm is doing business under, please provide the following:
Is your firm wholly/majority owned by, or a subsidiary of another firm?
What is the full legal name of the Parent Firm to your company?
Please provide the State of Incorporation of Registration of Parent Firm.
Has your firm done business under other names within the last five (5) years?
List any other names your firm has done business as within the last five (5) years.
Name
Year of Name Change
List names of all joint ventures, partners, subcontractors, or others having any right or interest in this contract or the proceeds thereof. If not applicable, state “NONE”.
Is your firm involved in any pending acquisition or mergers?
You have indicated that your firm is involved in a pending acquisition or merger. Please provide additional information regarding any such acquisitions or mergers.
Please indicate your business type.
If you entered "Other" in the previous question regarding the Business Contract Information, please specify here. If not, state "N/A".
Please indicate the ethnicity composition of the company.
Please indicate the total number of employees at your company.
Please provide the answer that most accurately reflects your Company.
Minority Business Enterprise:
an independent business concern which is at least 51 percent owned by one or more minority group members; or at least 51 percent of its voting stock is owned by one of more minority group members; and whose management and daily operations are controlled by one or more such individuals.
Women Business Enterprise:
an independent business concern which is at least 51 percent owned by one or more women who are U.S. citizens; or at least 51 percent of its voting stock is owned by one or more women; and whose management and daily operations are controlled by one or more women.
List all names and contact information of all individuals legally authorized to commit the Bidder.
Please provide the information for each individual in the following format:
Example:
The Bidder must provide five (5) different references where the same or similar scope of work was provided. Please note: The LACDA shall not be used as a reference.
Bidders may also provide one (1) alternate reference in the event that a reference is non-responsive. Please note that no more than six (6) references must be provided. It is the Bidder's sole responsibility to ensure that the firm’s name, and point of contact’s name, title and phone number for each reference is accurate.
The LACDA, in its sole discretion, may disqualify a Bider if:
The Bidder must provide, relevant information to demonstrate that the Bidder meets the minimum requirements related to background (training, certification, licensure, etc.) and work experience stated in the Bidder's Minimum Mandatory Requirements Section of this IFB, and has the capability to perform the required services as a corporation or other entity, as specified in Attachment B – Statement of Work.
Please provide the following for this reference:
Please provide the following for this reference:
Please provide the following for this reference:
Please provide the following for this reference:
Please provide the following for this reference:
Do you have a sixth reference to provide?
Please provide the following for this reference:
Please provide all public entity contracts for the last three (3) years where the same or similar scope of services was provided. It is the Bidder's responsibility to ensure accuracy of the information provided.
For each contract, please provide the following:
Has Bidder had any contracts that have been terminated in the past three (3) years?
Please list all contracts that have been terminated prior to expiration within the last three (3) years.
For each contract, please provide the following:
The Bidder shall provide the information requested below. Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
****** Note: The LACDA Legal Counsel will be checking this information.******
For the five (5) years preceding the date of submittal of this Bid Response, identify any pending litigation and judgements arising out of the performance of a contract within the United States of America in which the (1) Bidder submitting this Bid Response, including any person who is an officer of, or in a management position with, or has an ownership interest in the contracting entity which is submitting this Bid Response, or (2) the qualifying person to perform the work described in this Bid Response, including any such person when they were an officer, manager, owner, or responsible managing employee of a contractor other than the Bidder submitting this Bid Response, was a named plaintiff or defendant in a lawsuit brought by or against the LACDA.
For the first case of any such type, provide:
Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
Note: If there are no such cases, Bidder may respond with "N/A" or state that there are no such cases.
The Bidder shall provide the information requested below. Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
****** Note: The LACDA Legal Counsel will be checking this information.******
For the five (5) years preceding the date of submittal of this Bid Response, identify any pending litigation and judgements arising out of the performance of a contract within the United States of America in which the (1) Bidder submitting this Bid Response, including any person who is an officer of, or in a management position with, or has an ownership interest in the contracting entity which is submitting this Bid Response, or (2) the qualifying person to perform the work described in this Bid Response, including any such person when they were an officer, manager, owner, or responsible managing employee of a contractor other than the Bidder submitting this Bid Response, was a named plaintiff or defendant in a lawsuit brought by or against the LACDA.
For the second case of any such type, provide:
Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
Note: If there is no second such case, Bidder may respond with "N/A" or state that there are no additional cases.
The Bidder shall provide the information requested below. Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
****** Note: The LACDA Legal Counsel will be checking this information.******
For the five (5) years preceding the date of submittal of this Bid Response, identify any pending litigation and judgements arising out of the performance of a contract within the United States of America in which the (1) Bidder submitting this Bid Response, including any person who is an officer of, or in a management position with, or has an ownership interest in the contracting entity which is submitting this Bid Response, or (2) the qualifying person to perform the work described in this Bid Response, including any such person when they were an officer, manager, owner, or responsible managing employee of a contractor other than the Bidder submitting this Bid Response, was a named plaintiff or defendant in a lawsuit brought by or against the LACDA.
For the third case of any such type, provide:
Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
Note: If there is no third such case, Bidder may respond with "N/A" or state that there are no additional cases.
Are there any additional cases beyond the three (3) already provided that match the following criteria?
For the five (5) years preceding the date of submittal of this Bid Response, identify any pending litigation and judgements arising out of the performance of a contract within the United States of America in which the (1) Bidder submitting this Bid Response, including any person who is an officer of, or in a management position with, or has an ownership interest in the contracting entity which is submitting this Bid Response, or (2) the qualifying person to perform the work described in this Bid Response, including any such person when they were an officer, manager, owner, or responsible managing employee of a contractor other than the Bidder submitting this Bid Response, was a named plaintiff or defendant in a lawsuit brought by or against the LACDA.
Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
For the fourth case, and any additional case(s), please provide the following for all such cases via an uploaded document:
For the five (5) years preceding the date of submittal of this Bid Response, identify any pending litigation and judgements arising out of the performance of a contract within the United States of America in which the (1) Bidder submitting this Bid Response, including any person who is an officer of, or in a management position with, or has an ownership interest in the contracting entity which is submitting this Bid Response, or (2) the qualifying person to perform the work described in this Bid Response, including any such person when they were an officer, manager, owner, or responsible managing employee of a contractor other than the Bidder submitting this Bid Response, was a named plaintiff or defendant in a lawsuit brought by or against the LACDA.
For each additional case, provide:
Failure to provide such certification or information may result in a determination that the Bidder is nonresponsive. Failure to fully and accurately provide the requested certification or information may result in a determination that the Bidder is not responsible.
It is the duty of every Bidder to thoroughly review the Sample Contract and Statement of Work to ensure compliance with all terms, conditions and requirements. It is the LACDA expectation that in submitting a bid response, the Bidders will accept, as stated, the LACDA terms and conditions in the Sample Contract and the LACDA requirements in the Statement of Work. The LACDA reserves the right to make changes to the Sample Contract and its appendices and exhibits at its sole discretion.
Does Bidder accept all terms and conditions listed in the Sample Agreement provided with this IFB?
Bidder has indicated that they do not accept all terms and conditions listed in the Sample Agreement provided with this IFB.
Please document all exceptions you wish to note for the Terms and Conditions as noted in the Sample Contract provided with this IFB. This does not indicate acceptance of exceptions by LACDA.
Does Bidder accept all requirements listed in the Statement of Work for this IFB?
Bidder has indicated that they do not accept all requirements listed in the Statement of Work provided with this IFB.
Please document all exceptions you wish to note for the requirements as noted in the Statement of Work provided with this IFB. This does not indicate acceptance of exceptions by LACDA.
The Bidder's Model Staffing Plan must be comprised of full time employees, unless the contractor can demonstrate to the LACDA the necessity of part time staff. If a staffing plan contains part time employees, contractor must submit written justification for the use of part time staff.
The Agent has read the Los Angeles County Development Authority’s Determinations of Contractor Non-Responsibility and Contractor Debarment Policies, and understands that the Firm is subject to its terms.
The Agent has read the Los Angeles County Development Authority’s Determinations of Contractor Non-Responsibility and Contractor Debarment Policies, and understands that the Firm is subject to its terms.
A “Labor Law/Payroll Violation” includes violations of any federal, state or local statute, regulation, or ordinance pertaining to wages, hours or working conditions such as minimum wage, prevailing wage, living wage, the Fair Labor Standards Act, employment of minors, or unlawful employment discrimination.
Has your firm been named in a complaint, claim, investigation or proceeding relating to an alleged Labor Law/Payroll Violation which involves an incident occurring within three (3) years of the date of the bid?
Please provide the first case of where your firm has been named in a complaint, claim, investigation or proceeding relating to an alleged Labor Law/Payroll Violation which involves an incident occurring within three (3) years of the date of the bid.
Be sure to include:
If there is a second case of where your firm has been named in a complaint, claim, investigation or proceeding relating to an alleged Labor Law/Payroll Violation which involves an incident occurring within three (3) years of the date of the bid, please provide the information on such case.
Be sure to include:
If there is are additional cases where your firm has been named in a complaint, claim, investigation or proceeding relating to an alleged Labor Law/Payroll Violation which involves an incident occurring within three (3) years of the date of the bid then please upload the requested information for all such remaining cases.
Be sure to include the following for each such case:
A “Labor Law/Payroll Violation” includes violations of any federal, state or local statute, regulation, or ordinance pertaining to wages, hours or working conditions such as minimum wage, prevailing wage, living wage, the Fair Labor Standards Act, employment of minors, or unlawful employment discrimination.
Has there been a determination by a public entity within the last three (3) years of the date of the bid that your firm has committed a Labor Law/Payroll Violation?
Please provide the first case of where there has been a determination within three (3) years of the date of the bid that your firm committed a Labor Law/Payroll Violation.
Be sure to include:
If there is a second case where there has been a determination within three (3) years of the date of the bid that your firm committed a Labor Law/Payroll Violation, please provide the information on such case.
Be sure to include:
If there is are additional cases where there has been a determination within three (3) years of the date of the bid that your firm committed a Labor Law/Payroll Violation, then please upload the requested information for all such remaining cases.
Be sure to include the following for each such case:
Has your firm been debarred by any public entity during the past ten (10) years?
Please provide the information regarding the first case of where your firm has been debarred by a public entity during the past ten (10) years.
Be sure to include:
If there is a second case where your firm has been debarred by a public entity during the past ten (10) years, please provide the information regarding such case.
Be sure to include:
If there is are additional cases where your firm has been debarred by a public entity during the past ten (10) years, please upload the requested information regarding all such remaining cases.
Be sure to include:
Discuss how employee hours actually worked are tracked. The detailed explanation should include:
Where do firm’s employees report to work at the beginning of their shift? At the work location or a central site with travel to the worksite? If the latter is the firm’s practice/process, when does the firm consider the employees’ shift to have started? At a central site or upon arrival at the work location?
Discuss how employee hours actually worked are tracked. The detailed explanation should include:
How does the firm know employees actually reported to work and at what time? For example, sign-in sheets, computerized check-in, call-in system, or some other method.
Discuss how employee hours actually worked are tracked. The detailed explanation should include:
What records are created to document the beginning and ending times of employee’s actual work shifts What records are maintained by the firm of actual time worked? Are the records maintained daily or at another interval (indicate the interval)? Who creates these records (e.g., employee, a supervisor, or office staff)? Who checks the records and what are they checking for? What happens to these records? Are they used as a source document to create the firm’s payroll? Provide a copy of these records.
Discuss how employee hours actually worked are tracked. The detailed explanation should include:
Who prepares and who checks the source document? Does the employee sign it? Who approves the source document and what do they compare it with prior to approving the source document?
Discuss how employee hours actually worked are tracked. The detailed explanation should include:
How does the firm know that employees take mandated breaks and meal breaks (periods)? Does the firm maintain any written supporting documentation to validate that the breaks actually occurred? If so, who prepares, reviews, and approves such documentation?
Discuss how the firm’s payroll is prepared and how the firm ensures that employee wages are appropriately paid. The detailed explanation should include:
How are employees paid (e.g., manually issued check, cash, automated check, or combination of methods)? If by check, do they receive a single check for straight time and overtime or are separate payments made? What information is provided on the check (e.g., deductions for taxes, etc.)? Provide a copy of a check and check stub (cover up or block out bank account information) that shows deduction categories.
Discuss how the firm’s payroll is prepared and how the firm ensures that employee wages are appropriately paid. The detailed explanation should include:
If the firm uses a manual payroll system, describe the steps the person preparing the payroll takes to create a check, starting from the source document through the issuance of a check. If the employee has multiple wage rates (i.e., LACDA and County Living Wage rate for County work and the firm’s standard rate for other non-County work), how does the person preparing the payroll calculate total wages paid?
Discuss how the firm’s payroll is prepared and how the firm ensures that employee wages are appropriately paid. The detailed explanation should include:
If the firm uses an automated payroll system or contracts for such automated payroll services to an outside firm, describe the steps taken to prepare the payroll. If the employee has multiple wage rates (i.e., LACDA and County Living Wage rate for County work and the firm’s standard rate for other non-County work), how does the automated payroll system calculate total wages paid? Is it embedded in the software program or does someone have to override the system to perform the calculation?
Discuss how the firm’s payroll is prepared and how the firm ensures that employee wages are appropriately paid. The detailed explanation should include:
How is travel time during an employee’s shift paid? At what rate is such travel time paid if the employee has multiple wage rates? Discuss how the firm calculates the day’s wages for each situation described in the following two examples: 1) during a single shift, an employee works three (3) hours at a work location under a LACDA Wage contract, then travels an hour to another work location to work four (4) hours, where they are paid at a different rate than the LACDA Living Wage rate and 2) during a single shift, an employee works three (3) hours at a work location under a LACDA Living Wage contract, then travels an hour to another work location to work four (4) hours, where they are also paid the LACDA Living Wage rate.
Discuss how the firm’s payroll is prepared and how the firm ensures that employee wages are appropriately paid. The detailed explanation should include:
How does the firm calculate overtime wages? What if the employee has multiple wage rates?
CONTRACTS PROHIBITED
The Los Angeles County Development Authority (LACDA), shall not contract with, and shall reject any quote(s), bid(s), or proposal(s) submitted by, the persons or entities specified below, unless the Executive Director finds that special circumstances exist which justify the approval of such contract:
Contracts submitted to the Executive Director for approval shall be accompanied by an assurance by the submitting division that these provisions have not been violated.
Reference: LACC 2.180.010
The Bidder/Proposer certifies that:
The Bidder or Proposer certifies it is not on the County’s Executive Office’s List of Terminated Registered Lobbyists?
Reference: LACC 2.160
Acting on behalf of the above named firm, as its Authorized Official, I make the following Certification to the Department of Housing and Urban Development (HUD) and the Los Angeles County Development Authority:
No Federal appropriated funds have been paid, by or on behalf of the above named firm to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of and Federal grant, loan or cooperative agreement, and any extension, continuation, renewal, amendment, or modification thereof, and;
If any funds other than Federal appropriated funds have paid or will be paid to any person for influencing or attempting to influence an officer or employee or any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant loan, or cooperative agreement, the above named firm shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions, and:
The above named firm shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreement) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into the transaction imposed by Section 1352 Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of no less than $10,000 and not more than $100,000 for each such failure.
BIDDER/PROPOSER CERTIFICATION
The Los Angeles County Development Authority (LACDA) has taken significant steps to protect victims of human trafficking by establishing a zero tolerance human trafficking policy that prohibits contractors found to have engaged in human trafficking from receiving contract awards or performing services under a County contract.
The Bidder/Proposer acknowledges and certifies compliance with Section 54. (Compliance with County's Zero Tolerance Human Trafficking Policy) of the proposed Contract and agrees that bidder/proposer or a member of his staff performing work under the proposed Contract will be in compliance.
The Bidder/Proposer further acknowledges that noncompliance with the County's Zero Tolerance Human Trafficking Policy may result in rejection of any bid/proposal, or cancellation of any resultant Contract, at the sole judgment of the LACDA.
I declare under penalty of perjury the laws of the State of California that the information herein is true and correct and that I am authorized to represent this company.
Reference: Motion
BIDDER/PROPOSER (CONTRACTOR) CERTIFICATION
The Los Angeles County Board of Supervisors approved a Fair Chance Employment Policy in an effort to remove job barriers for individuals with criminal records. The policy requires businesses that contract with the County to comply with fair chance employment hiring practices set forth in California Government Code Section 12952, Employment Discrimination: Conviction History (California Government Code Section 12952), effective January 1, 2018.
Bidder/Proposer (Contractor) acknowledges and certifies compliance with fair chance employment hiring practices set forth in California Government Code Section 12952 and agrees that Bidder/Proposer (Contractor) and staff performing work under the Contract will be in compliance. Bidder/Proposer (Contractor) further acknowledges that noncompliance with fair chance employment practices set forth in California Government Code Section 12952 may result in rejection of any quote/bid/proposal, or termination of any resultant Contract, at the sole judgment of the Los Angeles County Development Authority (LACDA).
I declare under penalty of perjury under the laws of the State of California that the information herein is true and correct and that I am authorized to represent this company.
Reference: LACC & Board Policy 5.250
Does Bidder/Proposer or Contractor receive or raise charitable contributions regulated under California's Supervision of Trustees and Fundraisers for Charitable Purposes Act?
References:
LACC & Board Policy 5.065
California Code GOV 12585
California Code GOV 12586
Bidder/Proposer or Contractor has examined its activities and determined that it does not now receive or raise charitable contributions regulated under California’s Supervision of Trustees and Fundraisers for Charitable Purposes Act. If Proposer engages in activities subjecting it to those laws during the term of a County contract, it will timely comply with them and provide County a copy of its initial registration with the California State Attorney General’s Registry of Charitable Trusts when filed.
Bidder/Proposer or Contractor is registered with the California Registry of Charitable Trusts under the CT number listed in this document and is in compliance with its registration and reporting requirements under California law.
You will be asked to attach a copy of your most recent filing with the Registry of Charitable Trusts.
Please provide the California Registry of Charitable Trusts “CT” number. In the previous question you should have also uploaded a copy of firm’s most recent filing with the Registry of Charitable Trusts as required by Title 11 California Code of Regulations, sections 300-301 and Government Code sections 12585-12586 (if applicable).
Please provide a copy of your most recent filing with the Registry of Charitable Trusts.
As a minimum requirement for consideration of a contract award, the Bidder/Proposer shall declare his/her intent to comply with Section 3 (24 CFR 75) of the Housing and Urban Development Act of 1968, as amended (Section 3). The Bidder/Proposer is obliged, to the greatest extent feasible, to give opportunities for training and employment to low-income and very low-income persons residing in the service area or neighborhood in which the covered Section 3 project/service is located, and/or to award subcontracts to other Section 3 business concerns that provide economic opportunities for Section 3 workers and Targeted Section 3 workers.
Bidder/Proposer agrees that, as a condition of responsiveness to the solicitation and prior to recommendation for contract award by the Los Angeles County Development Authority, he/she will agree to comply with the Section 3 requirements by including the Section 3 contract language in section 8.43 in the contract, to the greatest extent feasible, to meet the Section 3 benchmarks, and report all accomplishments with required documentation on a quarterly basis for the duration of the contract.
The Section 3 benchmarks apply to all LACDA Section 3 contracts as follows:
Failure of the Bidder/Proposer to agree to comply with the Section 3 requirements, include the Section 3 contract language in section 8.43 in the contract, and reporting obligations shall be grounds for determining the Bidder/Proposer non-responsive, and no further consideration for contract award shall be granted.
I declare under penalty of perjury under the laws of the State of California that we agree to comply with the Section 3 requirements as stated above.
References:
HUD's Regulation 24 CFR Part 75
LACDA HUD Section 3 Provisions
As a threshold requirement for consideration for contract award, Bidder/Proposer shall demonstrate a proven record for hiring GAIN/START participants or shall attest to a willingness to consider GAIN/START participants for any future employment opening if they meet the minimum qualifications for that opening. Additionally, Bidder/Proposer shall attest to a willingness to provide employed GAIN/START participants access to the Bidder/Proposer’s employee mentoring program, if available, to assist these individuals in obtaining permanent employment and/or promotional opportunities.
Bidders/Proposers unable to meet this requirement shall not be considered for contract award.
Reference: LACC & Board Policy 5.050
Is the Bidder/Proposer able to meet this requirement?
Does Bidder/Proposer have a proven record of hiring GAIN/START participants?
Is Bidder/Proposer willing to consider GAIN/START participants for any future employment openings if the GAIN/START participants meet the minimum qualifications for the opening?
Is Bidder/Proposer willing to provide GAIN/START participants access to an employee mentoring program?
The Los Angeles County Development Authority’s (LACDA) solicitation for this contract/purchase order/Invitation for Bid/Request for Proposal or Request for Statement of Qualifications is subject to the LACDA’s Contractor Employee Jury Service Program (Program). All bidders or proposers, whether a contractor or subcontractor, must complete this form to either 1) request an exemption from the Program requirements or 2) certify compliance. Upon review of the submitted form, the LACDA will determine, in its sole discretion, whether the bidder or proposer is exempted from the Program.
Provide an answer of "Yes" to this question to move on and certify compliance with the Program.
If you believe the Jury Service Program does not apply to your business, then provide an answer of "No" here. You will be asked to provide documentation to support your claim.
Reference: LACC 2.203
My business has and adheres to a written policy that provides, on an annual basis, no less than five days of regular pay for actual jury service for full-time employees of the business who are also California residents, or my company will have and adhere to such a policy prior to award of the contract.
I declare under penalty of perjury under the laws of the State of California that the information stated above is true and correct.
You have stated that the Jury Service Program is not applicable to your business. Please check the response which is most appropriate as to why.
“Dominant in its field of operation” means having more than ten employees, including full-time and part-time employees, and annual gross revenues in the preceding twelve months, which, if added to the annual amount of the contract awarded, exceed $500,000.
“Affiliate or subsidiary of a business dominant in its field of operation” means a business which is at least 20 percent owned by a business dominant in its field of operation, or by partners, officers, directors, majority stockholders, or their equivalent, of a business dominant in that field of operation.
Please upload documentation that supports your claim of the Jury Service Program not being applicable to your business as well any documentation supporting your selection of why it does not apply.
I declare under penalty of perjury under the laws of the State of California that the information stated above is true and correct.
Does the County's Defaulted Property Tax Reduction Program apply to your business?
Reference: LACC 2.206
The Proposer/Bidder/Contractor certifies that:
It is familiar with the terms of the County’s Defaulted Property Tax Reduction Program, Los Angeles County Code Chapter 2.206; AND
To the best of its knowledge, after a reasonable inquiry, the Proposer/Bidder/Contractor is not in default, as that term is defined in Los Angeles County Code Section 2.206.020.E, on any Los Angeles County property tax obligation; AND
The Proposer/Bidder/Contractor agrees to comply with the County’s Defaulted Property Tax Reduction Program during the term of any awarded contract.
I declare under penalty of perjury under the laws of the State of California that the information stated here is true and correct.
I am exempt from the County of Los Angeles Defaulted Property Tax Reduction Program, pursuant to Los Angeles County Code Section 2.206.060. The following exemption applies to my contract:
GENERAL
The Contractor certifies and agrees that all persons employed by such firm, its affiliates, subsidiaries, or holding companies are and will be treated equally by the firm without regard to or because of race, religion, ancestry, national origin, or sex and in compliance with all anti-discrimination laws of the United States of America, the State of California, and all local ordinances. The Contractor further certifies that all subcontractors, suppliers, vendors and distributors with whom the Contractor has a contractual relationship are also in compliance with all applicable federal, state and local anti-discriminatory laws.
VENDOR'S CERTIFICATION
The County of Los Angeles is a permittee to a National Pollutant Discharge Elimination System Permit (NPDES Permit) issued by the Los Angeles Regional Water Quality Control Board to reduce or eliminate pollutants moved into surface water through storm water management systems and facilities. One of the conditions of the NPDES Permit is the Integrated Pest Management Program (IPM Program) which was developed to reduce the impact of pesticides and fertilizers to surface water. Among other things, the IPM Program imposes requirements to County Purchasing and Contracting, which are outlined in Section 11.5 (Integrated Pest Management Program Compliance) of the proposed Contract. The entire Countywide IPM Program is available at www.lacountyipm.org.
Bidder acknowledges and certifies compliance with Section 8.55 (Integrated Pest Management Program Compliance) of the proposed Contract and agrees that proposer or a member of its staff performing work under the proposed Contract will be in compliance. Proposer further acknowledges that noncompliance with the County's IPM Program may result in rejection of any proposal, or cancellation of any resultant Contract, at the sole judgment of the County.
I declare under penalty of perjury under the laws of the State of California that the information herein is true and correct and that I am authorized to represent this company.
The bidder/proposer represents and certifies as part of its quote, bid, proposal offer that, except for full-time bona fide employees working solely for the bidder/proposer, the bidder/proposer:
Has employed or retained any person or company to solicit or obtain this contract.
Reference: HUD 5369-A Clause 2
If the answer is YES, the bidder/proposer shall make an immediate and full written disclosure to the Procurement Officer.
Any misrepresentation by the bidder/proposer shall give the LACDA the right to:
You have indicated that your firm has employed or retained any person or company to solicit or obtain this contract.
As stated above, please fully disclose all applicable details.
Any misrepresentation by the bidder/proposer shall give the LACDA the right to:
The bidder/proposer represents and certifies as part of its quote, bid, proposal offer that, except for full-time bona fide employees working solely for the bidder/proposer, the bidder/proposer:
Has paid or agreed to pay to any person or company employed or retained to solicit or obtain this contract any Los Angeles County Development Authority (LACDA), percentage, brokerage, or other fee contingent upon or resulting from the award of this contract.
Reference: HUD 5369-A Clause 2
If the answer is YES, the bidder/proposer shall make an immediate and full written disclosure to the Procurement Officer.
Any misrepresentation by the bidder/proposer shall give the LACDA the right to:
You have indicated that your firm has paid or agreed to pay to any person or company employed or retained to solicit or obtain this contract any Los Angeles County Development Authority (LACDA), percentage, brokerage, or other fee contingent upon or resulting from the award of this contract.
As stated above, please fully disclose all applicable details.
Any misrepresentation by the bidder/proposer shall give the LACDA the right to:
By submission of this Quote/Bid/Proposal, Bidder certifies that the prices quoted herein have been arrived at independently without consultation, communication, or agreement with any other Bidder or competitor for the purpose of restriction competition.
Bidder acknowledges that it has not participated as a consultant in the development, preparation, or selection process associated with this RFQ/IFB/RFP. Bidder understands that if it is determined by the Los Angeles County Development Authority (LACDA) that the Bidder did participate as a consultant in this RFQ/IFB/RFP process, the LACDA shall reject this quote/bid/proposal.
Are you requesting preference consideration for your business?
Businesses may request consideration for one or more preference programs.
BIDDER MEET ALL OF THE REQUIREMENTS AND REQUEST THIS PROPOSAL BE CONSIDERED FOR THE PREFERENCE PROGRAM(S) SELECTED.
Request for Local Small Business Enterprise (LSBE) Program Preference
Certified by the State of California as a small business and has had its principal place of business located in Los Angeles County for at least one (1) year; or
Certified as a LSBE with other certifying agencies under DCBA’s inclusion policy that has its principal place of business located in Los Angeles County and has revenues and employee sizes that meet the State’s Department of General Services requirements; and
Certified as a LSBE by the DCBA.
Request for Social Enterprise (SE) Program Preference
A business that has been in operation for at least one year providing transitional or permanent employment to a Transitional Workforce or providing social, environmental and/or human justice services; and
Certified as a SE business by the DCBA.
Request for Disabled Veterans Business Enterprise (DVBE) Program Preference
Certified by the State of California, or
Certified by U.S. Department of Veterans Affairs as a DVBE; or
Certified as a DVBE with other certifying agencies under DCBA’s inclusion policy that meets the criteria set forth by: the State of California as a DVBE or is verified as a service-disabled veteran-owned small business by the Veterans Administration: and
Certified as a DVBE by the DCBA.
*BUSINESS UNDERSTANDS THAT ONLY ONE OF THE ABOVE PREFERENCES WILL APPLY. IN NO INSTANCE SHALL ANY OF THE ABOVE LISTED PREFERENCE PROGRAMS PRICE OR SCORING PREFERENCE BE COMBINED WITH ANY OTHER COUNTY PROGRAM TO EXCEED FIFTEEN PERCENT (15%) IN RESPONSE TO ANY LOS ANGELES COUNTY DEVELOPMENT AUTHORITY SOLICITATION.
Businesses requesting preference consideration must complete the information requested for proper consideration of the bid response. Businesses may request consideration for one or more preference programs.
If you are not requesting for preference as an LSBE you may select "Not Applicable".
I MEET ALL OF THE REQUIREMENTS AND REQUEST THIS BID/PROPOSAL BE CONSIDERED FOR THE PREFERENCE PROGRAM(S) SELECTED BELOW. A COPY OF THE CERTIFICATION LETTER ISSUED BY THE DEPARTMENT OF CONSUMER AND BUSINESS AFFAIRS (DCBA) IS ATTACHED.
If you are requesting for preference as an SE please select the applicable option(s).
If you are not requesting for preference as an SE you may select "Not Applicable".
If you are requesting for preference as a DVBE please select the applicable option(s).
If you are not requesting for preference as a DVBE you may select "Not Applicable".
Please upload a copy of the Certification Letter issued by the Department of Consumer and Business Affairs (DCBA).
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE ABOVE INFORMATION IS TRUE AND ACCURATE.
Is Bidder currently debarred by a public entity?
Please provide the names of any public entities that the Bidder is currently debarred by.
This information contained in the following questions must be completed for all bidders/proposers, including all prime contractors and subcontractors, and by all applicants for licenses, permits, and other entitlements for use issued by the County of Los Angeles ("County").
Pursuant to the Levine Act (Government Code Section 84308), a member of the Board of Supervisors, other elected County officials (the Sheriff, Assessor, and the District Attorney), and other County employees and/or officers ("County Officers") are disqualified and not able to participate in a proceeding involving contracts, franchises, licenses, permits and other entitlements for use if the County Officer received more than $250 in contributions in the past 12 months from the bidder, proposer or applicant, any paid agent of the bidder, proposer, or applicant, or any financially interested participant who actively supports or opposes a particular decision in the proceeding.
State law requires you to disclose information about contributions made by you, your company, and lobbyists and agents paid to represent you. Failure to complete the form in its entirety may result in significant delays in the processing of your application and potential disqualification from the procurement or application process.
You must fully answer the applicable questions below. You ("Declarant"), or your company, if applicable, including all entities identified below (collectively, “Declarant Company”) must also answer the questions below. The term “employee(s)” shall be defined as employees, officers, partners, owners, or directors of Declarant Company.
An affirmative response to any questions will not automatically cause the disqualification of your bid/proposal, or the denial of your application for a license, permit or other entitlement. However, failure to answer questions completely, in good faith, or providing materially false answers may subject a bidder/proposer to disqualification from the procurement.
Please provide Declarant Company or Applicant Name
If applicable, identify all subcontractors that have been or will be named in your bid or proposal.
State “none” if applicable.
If applicable, variations and acronyms of Declarant Company’s name used within the past 12 months.
State “none” if applicable.
Identify all entities or individuals who have the authority to make decisions for you or Declarant Company about making contributions to a County Officer, regardless of whether you or Declarant Company have actually made a contribution.
State “none” if applicable.
Identify only the Parent(s) that Declarant Company has controlled or directed, or been controlled or directed by. “Controlled or directed” means shared ownership, 50% or greater ownership, or shared management and control between the entities.
State “none” if applicable.
Identify only the Subsidiaries that Declarant Company has controlled or directed, or been controlled or directed by. “Controlled or directed” means shared ownership, 50% or greater ownership, or shared management and control between the entities.
State “none” if applicable.
Identify only the Related Business Entities that Declarant Company has controlled or directed, or been controlled or directed by. “Controlled or directed” means shared ownership, 50% or greater ownership, or shared management and control between the entities.
State “none” if applicable.
If Declarant Company is a closed corporation (non-public, with under 35 shareholders), identify the majority shareholder.
State “none” if applicable.
Identify all entities (proprietorships, firms, partnerships, joint ventures, syndicates, business trusts, companies, corporations, limited liability companies, associations, committees, and any other organization or group of persons acting in concert) whose contributions you or Declarant Company have the authority to direct or control.
State “none” if applicable.
Identify any individuals such as employees, agents, attorneys, law firms, lobbyists, and lobbying firms who are or who will act on behalf of you or Declarant Company and who will receive compensation to communicate with a County Officer regarding the award or approval of this contract or project, license, permit, or other entitlement for use.
(Do not list individuals and/or firms who, as part of their profession, either (1) submit to the County drawings or submissions of an architectural, engineering, or similar nature, or (2) provide purely technical data or analysis, and who will not have any other type of communication with a County agency, employee, or officer.)
State “none” if applicable.
If you or Declarant Company are a 501(c)(3) non-profit organization, identify the compensated officers of your organization and the compensated members of your board.
State “none” if applicable.
Have you or the Declarant Company solicited or directed your employee(s) or agent(s) to make contributions, whether through fundraising events, communications, or any other means, to a County Officer in the past 12 months?
Please provide the following details of each occurrence:
Disclose all contributions made by you or any of the entities and individuals identified in the Company or Applicant Information provided above to a County officer in the past 12 months.
Please be sure to include:
By confirming/acknowledging here, you (Declarant), or you and the Declarant Company, if applicable, attest that you have read the entirety of the Contribution Declaration and the statements made herein are true and correct to the best of your knowledge and belief.
Proposer confirms that after having made or caused to be made a reasonably diligent investigation regarding the Declarant Company, the foregoing responses, and the explanation on the attached page(s), if any, are correct to the best of their knowledge and belief. Further, Proposer understands that failure to answer the questions in good faith or providing materially false answers may subject Declarant Company to consequences, including disqualification of its bid/proposal or delays in the processing of the requested contract, license, permit, or other entitlement.
IMPORTANT NOTICE REGARDING FUTURE AGENTS AND FUTURE CONTRIBUTIONS:
By confirming/acknowledging this Contribution and Agent Declaration, you also agree that, if Declarant Company hires an agent, such as, but not limited to, an attorney or lobbyist during the course of these proceedings and will compensate them for communicating with the County about this contract, project, permit, license, or other entitlement for use, you agree to inform the County of the identity of the agent or lobbyist and the date of their hire. You also agree to disclose to the County any future contributions made to members of the County Board of Supervisors, another elected County officer (the Sheriff, Assessor, and the District Attorney), or any other County officer or employee by the Declarant Company, or, if applicable, any of the Declarant Company's proposed subcontractors, agents, lobbyists, and employees who have communicated or will communicate with the County about this contract, license, permit, or other entitlement after the date of signing this disclosure form, and within 12 months following the approval, renewal, or extension of the requested contract, license, permit, or entitlement for use.
Please download the most recent W9 from the IRS available here. Complete and upload here as part of your bid response.
For the individual assigned as your Project Manager, what is their full name?
NOTE: This may be a different point of contact from who is submitting this bid.
For the individual assigned as your Project Manager, what is their full title/position?
For the individual assigned as your Project Manager, what is their full working address? Please be sure to include City, State, and ZIP Code.
For the individual assigned as your Project Manager, what is their full telephone number? Please be sure to include Area Code.
For the individual assigned as your Project Manager, what is their full fax number? Please be sure to include Area Code.
NOTE: In the event that there is no fax number, you may complete this question by stating "N/A".
For the individual assigned as your Project Manager, what is their full email address?
For each of your Authorized Officials, please provide the following:
For each of the Notices that are to be sent to your contacts, please provide the following:
For any additional information requested or required by any of your previously provided answers or as stated within this IFB please upload the additional documentation here.
I, an authorized representative, hereby certify under penalty of perjury under the laws of the State of California that all information provided within this bid is true and correct to the best of my knowledge. I acknowledge that I have examined and carefully reviewed this IFB in its entirety and any Addenda and that they have provided any necessary proof of my authority to submit a bid on behalf of our company and thereby committing to the information contained herein.
Will the contract include Cost of Living Adjustments? They are not required, they are only included if the LACDA makes the determination to add them.
Will there be a pre-bid meeting for this IFB? If so, will it be mandatory or non-mandatory?
Note: If Living Wage is applicable to this IFB then inclusion of a Pre-Bid Meeting/Job Walk is mandatory.
How much experience is required for the bidder?
Will Bidder licenses, certifications, accreditations, and or registrations will be required?
If Yes, please check all that apply.
If No, select None.
[Licenses]:__________(ie., Current and valid C-15 Flooring and Floor Covering Contractor License issued by the State of California Contractors License Board in good standing to perform all work.)
[Certifications]:__________ (i.e. Current and valid California Basic Educational Skills Certification issued by the California Commission on Teacher Credentialing (CTC).)
[Accreditations]:__________(i.e. Current and valid Private Nonprofit Laboratory Accreditation by the California Department of Public Health.)
[Registration]:__________(i.e.: Current and valid Public Works Contractor Registration with the State of California Department of Industrial Relations (DIR)).
[Other]:_________(Additional requirements may include, for example, an office located in Los Angeles County, familiarity with municipal and governmental processes, such as administrative, budget, procurement, purchasing, contracting, project development, etc. Each item must have a separate bullet.)
Does Integrated Pest Management Program Compliance apply to this IFB and its contract?
Select the answer which best fits the initial contract term and any extensions that will be available.
You have selected "Other" for contract term. Please specify here what the contract term should be.
NOTE: You are completing this sentence:
The Contract term is anticipated to be for a period of _________.
What type of funding sources will be used for the Contract?
Are Section 3 Provisions and/or Living Wage Program Requirements applicable?
Do you typically award a contract to a non-profit organization for services included in this IFB?
Are any Preference Programs applicable to the contract that will result from this IFB? This includes Local Small Business Enterprise (LSBE), Social Enterprise (SE), and Disabled Veterans Business Enterprise (DVBE) preference programs.
Select which Preference Programs are or will be applicable to the contract resulting from this IFB.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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