Public Notice of Intent to Award a Sole Source Contract - LRV and Streetcar Body Repair

Valley Metro Rail, Inc., ("Valley Metro") intends to execute a multi-year sole source contract with the contractor who must possess a minimum of ten (10) years experience with rail body repair, including fiberglass mold fabrications; meets the response time of less than 24 hours with a place of business located within a 75-mile radius from its Operations and Maintenance Center ("OMC"), and performs the work onsite at the OMC facility. Valley Metro's OMC is located at 605 S 48th Street, Phoenix, AZ 85034.

Background

Valley Metro operates a fleet of 48 Kinkisharyo light rail vehicles ("LRVs"), 25 Siemens S700 vehicles (with an additional 4 on order), and 6 Brookville Liberty NXT streetcars in operation on the city streets, where body damage occurs intermittently. Valley Metro requires an experienced body repair contractor to perform repairs to the LRVs and streetcars at our Phoenix location.

Project Details

• Reference ID: 2026-SS-095
• Department: Maintenance
• Department Head: Darren Curry (Chief Maintenance Officer)

Important Dates

• Questions Due: 2026-08-03T19:00:00.000Z
• Answers Posted By: 2026-08-11T00:00:00.000Z

Evaluation Criteria

• Important Instructions for Electronic Submittal —

  Valley Metro is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

• Dispute to Sole Source Determination —

  Any vendor, organization, or person having information that may refute the determination that the goods or services being procured are a sole source must respond on the Valley Metro E-Procurement Website. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit a response that refutes the determination that the goods or services being procured are a sole source. Questions regarding this procurement action may be submitted via Valley Metro’s E-Procurement Website, https://procurement.opengov.com/portal/valleymetro. Questions will be answered through the E-Procurement Website and are due no less than seven (7) calendar days prior to the specified due date and time.

• Scope of Work or Project Details —
  1. Contractor must have at least 10 years of previous experience in the repair of paint, body, and frame/structural components of LRVs and streetcars of similar size and construction that were manufactured using like materials and processes. The LRVs and streetcars are made of a metal exoskeleton frame covered with fiberglass resin panels ("FRP"). 
  2. Contractor shall furnish all labor, supervision, equipment, tools (Valley Metro will provide access to specialty tools; the contractor shall get Valley Metro authorization prior to using them), paint products, coatings, consumables, and incidental materials necessary to perform professional body repair, surface preparation, frame/structural repairs, painting, refinishing, and color matching of Valley Metro LRVs and streetcars.
  3. Valley Metro will provide a body shop work area and a paint booth at the OMC, as well as hydraulic rams for frame/structural straightening.
  4. Any forms or molds required for the repair of body components will be provided by and at the expense of the Contractor, with these forms or molds remaining as property of the Contractor.
  5. All products, including paint, shall be new, unused, and of commercial quality suitable for transit vehicle applications. Substitute products shall not be used without prior written approval from Valley Metro.

Submission Requirements

• Vendor Submission (required) —

  Submit information as stated in the Public Notice Document*

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toValley Metro, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanThursday, August 13, 2026 addressed to:

  Valley Metro
  Karen Ingram
  605 S. 48th St., Phoenix
  Phoenix,AZ85034

  Please have the Bidder Name, Contract Title ("Public Notice of Intent to Award a Sole Source Contract - LRV and Streetcar Body Repair"), and Contract Number ("2026-SS-095") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Valley Metro so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Which legal entity(ies) will be contracting? (required) —

  Select the correct entity or joint that will be a part of the final contract. This selection also defines the term Agency through the documents.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through OpenGov?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?