Qualified Vendor List (QVL) for Tree Work Services

The City of Tucson, herein referred to as “City,” is seeking proposals from qualified contractors to provide routine and on-call urban forestry services on public property. These services support the ongoing care, expansion, and protection of Tucson’s urban forest—a vital component of our community infrastructure. The City’s urban forestry network include young and mature trees, a diverse species portfolio, as well as vacant planting locations.

Open and Continuous Solicitation

This solicitation will be open and continuous through March 16, 2031, meaning that the City will accept proposals from prospective offerors at any time through March 16, 2031. The initial submittal period is open through 2:00pm Local AZ Time on March 16, 2026. The City intends to review proposals twice a year, in March and September. Offers may be evaluated sooner or later at the City's discretion. Successful offerors will be awarded a contract and placed on the City's Qualified Vendor List for Tree Work Services.

Project Details

• Reference ID: 260133
• Department: Agency/City Wide
• Department Head: City Wide (City Wide)

Important Dates

• Questions Due: 2031-03-06T23:00:00.000Z
• Pre-Proposal Meeting: 2026-03-02T17:00:07.076Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/21214968397983?p=YhnHfwkiXLZY3opikn Meeting ID: 212 149 683 979 83 Passcode: Ha2mr2aK +1 213-293-2303,,584706488# United States, Los Angeles Phone conference ID: 584 706 488#

Evaluation Criteria

• Method of Approach (40 pts) —
  • Please describe your company’s ethic and approach to urban forestry work. Do you consider your work approach and mission to be in alignment with the City of Tucson’s Community Forestry Action Plan and Tree Work Best Practices and Standards? How do you approach, integrate, and stay up to date on arboriculture and urban forestry best practices and standards particularly in the SW United States? 
  • Please provide a sample work schedule or plan for the group(s) you are applying for in this contract. Describe how you would approach a job of this nature including what preparation, on-site, and wrap up procedures you would utilize. Please include any specific strategies or specialized techniques that may apply to this kind of work. 
  • What is your company’s on-call, after hour, and emergency availability? If you have additional storm response procedures please include those here. 
  • Please provide a list of your company’s tools and equipment that would be available for this contract.  
  • Please describe your internal work quality, staff and field protection aka Personal Protective Equipment, and cost control measures or procedures. 
• Qualifications and Experience (40 pts) —
  • Include a staff structure diagram or description including all dedicated staff who would be available for this contract – including managers and field crews. Please provide the years of experience and location of all listed staff. Provide any additional detail on experience of company and staff as relevant to this application. 
  • Please provide a full list of relevant experience, education, certifications and training for all staff potentially assigned to this contract including but not limited to ISA Certified Tree Worker, ISA Certified Arborist, ISA Tree Risk Assessment Qualification (ISA TRAQ), TCIA, ALCA, Smartscape, other industry certifications, etc. Please detail how professional development opportunities are made available to staff, and ongoing training is encouraged.   
  • Please provide at least one example and reference per group(s) you are applying for. Additional examples may be provided and would be useful information to include. 
• Price Proposal (20 pts) —

  Price table included herein.

Submission Requirements

• Discounts —

  As stated in the Instructions to Offerors. Discounts, the price(s) herein can be discounted by _______%, if payment is made within ______ days. These payment terms shall apply to all purchases and to all payment methods.

• Cooperative Purchasing Program —

  Cooperative Purchasing allows other public agencies to piggyback on the City of Tucson’s contracts. Will your firm provide the City of Tucson, as the lead agency on this regional contract, a rebate in the form of a percentage of sales based upon the other agencies sales?

• If yes, please state the percentage rebate you will provide.
• Does your firm have a City of Tucson Business License?
• Please upload a copy of your business license.
• Forms to be Filled Out —

  Please ensure that all required information is included with your response.

  1. Response to Evaluation Criteria
  2. Pricing Proposal
  3. Offer and Acceptance Form
• Response to Evaluation Criteria (required) —

  Please upload your response to the Evaluation Criteria.

• Pricing Proposal —

  Please upload your Pricing Proposal (if applicable).

• Offer and Acceptance Form (required) —

  Please upload your signed Offer and Acceptance form.

• Does your response to this solicitation include a request to keep any portion confidential and withhold it from the public record? (required) —

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Confidential Information (required) —

  If you answered yes, then you must use this field to identify the sections of your submittal that you are requesting be withheld from public record. 

  If sections are not identified as confidential in this field, your request to hold information confidential may not be accepted.

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Is your firm submitting any exceptions for the City's consideration?  (required) —

  In accordance with Instructions to Offerors - Exceptions to Contract Provisions, any exceptions that an offeror wishes to submit for the City's consideration must be indicated here in order to be considered.

• Define the exceptions you are requesting. (required)
• Living Wage (required) —

  Will Living Wage Requirements be a part of the resulting contract?

• Will the resultant contract have Federal Funding? (required)
• Special Terms and Conditions (required) —

  Please select the required language that should be included under Special Terms and Conditions for this project. Please select all that apply.

• Insurance Requirements (required) —

  Please select the additional insurance coverages required for this project. Please select all that apply.

• Initial Term of Contract (required) —

  What is the initial term of the contract?

  Please use the following format: one (1)

  Even if you selected auto renewal, you need to add the initial term, i.e. one (1)

• Renewal Options (required) —

  Will renewal options be given with this contract?

  If you selected Auto Renewal, select No.

• Renewal Term (required) —

  What is the renewal term of the contract?

  Please use the following format: four (4)

  If no extension options will be given or you selected automatic renewals, please enter "N/A".

• Pricing (required) —

  Will you build the pricing table in OpenGov Procurement?

• Separate Pricing Document (required) —

  If you will be requesting the pricing to be provided by the vendor outside of the OpenGov system, have you attached the required document to this solicitation?

• Attachments (required) —

  Do you have any attachments?

Questions & Answers