SLED Opportunity · ILLINOIS · CITY OF AURORA, IL
AI Summary
City of Aurora seeks vendors to replace and install a greenhouse environmental control system with automated climate monitoring and control, including hardware, software, integration, training, and warranty support. Pre-proposal meeting on July 1, 2026; quotes due by July 8, 2026.
The City seeks qualified vendors or contractors to furnish and install a complete replacement greenhouse environmental control system. The new system shall provide automated monitoring and control of greenhouse climate conditions to support reliable plant production, energy efficiency, operational resilience, and ease of maintenance.
The work shall include removal or decommissioning of obsolete control components, installation of new control hardware and software, integration with existing greenhouse equipment where applicable, system programming, calibration, commissioning, user training, documentation, and warranty support.
The City seeks qualified vendors or contractors to furnish and install a complete replacement greenhouse environmental control system. The new system shall provide automated monitoring and control of greenhouse climate conditions to support reliable plant production, energy efficiency, operational resilience, and ease of maintenance.
The work shall include removal or decommissioning of obsolete control components, installation of new control hardware and software, integration with existing greenhouse equipment where applicable, system programming, calibration, commissioning, user training, documentation, and warranty support.
| Release Date: | June 29, 2026 |
| Pre-Proposal Meeting (Mandatory): | July 1, 2026, 9:00am 901 Ray Moses Drive, Aurora, IL 60505 |
| Question Submission Deadline: | July 6, 2026, 8:00am |
| Response Submission Deadline: | July 8, 2026, 11:00am |
1. Project Overview
The City seeks qualified vendors or contractors to furnish and install a complete replacement greenhouse environmental control system. The new system shall provide automated monitoring and control of greenhouse climate conditions to support reliable plant production, energy efficiency, operational resilience, and ease of maintenance.
The work shall include removal or decommissioning of obsolete control components, installation of new control hardware and software, integration with existing greenhouse equipment where applicable, system programming, calibration, commissioning, user training, documentation, and warranty support.
2. Scope of Work
The contractor shall provide all labor, materials, equipment, tools, programming, configuration, testing, and services necessary for a complete and operational greenhouse environmental control system.
Work shall include, but not be limited to:
2.1. Current System
The current system installed at the Phillips Park greenhouse is the Wadsworth VC 2000 control system.
3. System Requirements
3.1 General Requirements
The replacement system shall:
3.2 Control Zones
The system shall support multiple independent control zones. Each zone shall allow separate environmental setpoints, schedules, equipment assignments, and alarm thresholds.
At minimum, each controlled zone shall support:
4. Environmental Monitoring
The system shall monitor, at minimum:
Sensors shall be accurate, durable, and designed for greenhouse use. Sensors shall be installed in representative locations and protected from direct water spray, mechanical damage, and artificial heat sources.
5. Control Functions
The system shall provide automated control of the following functions, where existing equipment is present:
5.1 Heating Control
5.2 Cooling and Ventilation Control
5.3 Humidity Control
5.4 Shade and Curtain Control
If shade curtains or thermal curtains are present, the system shall:
5.5 Irrigation or Misting Integration
If irrigation or misting is included, the system shall:
5.6 Lighting Control
If greenhouse lighting is included, the system shall:
6. User Interface and Remote Access
The system shall include:
Remote access shall use secure authentication and shall not require unsupported or obsolete software.
7. Alarms and Notifications
The system shall provide configurable alarms for:
Alarm notifications shall be available by email, text message, phone app, or other approved method. Contractor shall configure initial alarm thresholds in coordination with the owner.
8. Electrical and Installation Requirements
All work shall comply with applicable codes, including:
Electrical components shall be installed in suitable enclosures rated for the greenhouse environment. Wiring shall be neatly routed, labeled, protected from damage, and installed in conduit or approved raceway where required.
The contractor shall coordinate all power shutdowns with the owner in advance.
9. Integration With Existing Equipment
Before installation, the contractor shall verify existing equipment types, voltages, control methods, and condition.
The contractor shall identify any existing equipment that cannot be integrated with the new system and provide written recommendations before proceeding.
The new control system shall not reduce the functionality of existing greenhouse equipment unless approved by the owner in writing.
10. Commissioning and Testing
The contractor shall perform complete startup and commissioning, including:
The system shall be considered complete only after successful functional testing and owner acceptance.
11. Training
The contractor shall provide training for owner-designated staff. Training shall include:
Training shall be provided on-site unless otherwise approved.
12. Documentation
The contractor shall provide final documentation, including:
Documentation shall be provided in electronic format.
13. Warranty and Support
The contractor shall provide a minimum one-year warranty covering parts, labor, programming, and workmanship.
The vendor shall provide technical support during the warranty period and shall identify available post-warranty support options, including software support, remote troubleshooting, service agreements, and replacement parts availability.
14. Vendor Qualifications
Bidders shall demonstrate experience installing and supporting greenhouse environmental control systems of similar size and complexity.
Bidders shall provide:
15. Submittals
The successful contractor shall submit the following for owner review before installation:
16. Acceptance Criteria
Final acceptance shall require:
Equivalents must be submitted via the Q&A Tab for consideration. An Addendum will be posted with the "Approved" Equivalents.
Equivalents must be submitted by 8:00 am, Monday, July 6, 2026. Questions will not be accepted after the due date and time.
Until project completion.
Notification of the quotation selected will be made by the issuance of a purchase order.
The purchase shall result in the issuance of a purchase order. All properly authorized purchases and services of the City shall be evidenced by the issuance of the same. Please be advised that any invoice received by the City not referencing a purchase order number may not be accepted as a valid City obligation.
Payment shall be made for services rendered. The City, after inspection and acceptance, and in consideration of the faithful performance by the Bidder, agrees to pay for the completion of the work embraced in this contract, payment shall be made in accordance with the Illinois Local Government Prompt Payment Act (50 ILCS 505/1, et.seq.)
Time, in connection with any discount offered, will be computed from the date of invoice delivery to the City or from the date a correct invoice is received by the City of Aurora Purchasing Division, if the latter date is later than the date of delivery.
Prices will be considered NET, if no payment discount is shown.
The successful Bidder shall submit invoices via e-mail to: PurchasingDL@aurora.il.us or Mail to the following address:
City of Aurora
Attn: Purchasing Division
44 E. Downer Place
Aurora, IL 60507
The City of Aurora offers electronic funds transfer (EFT) payment to our vendors. EFT is fast, simple, safe and secure and is our preferred method of payment! Please contact the Purchasing Division office for an authorization agreement form.
The City of Aurora reserves the right at any time and for any reason to cancel this Informal Bid, to accept or reject any or all Bids or portion thereof or accept an alternate bid. The City reserves the right to waive any immaterial defect in any bid, or technicality, informality or irregularity in the bids received, and to disregard all nonconforming or conditional bids or counter-proposals. Unless otherwise specified by the bidder or the City, the City reserves the right to hold the best bids for ninety (90) days from the opening date set forth above. The City may seek clarification from any bidder at any time and failure to respond promptly is cause for rejection. The City further reserves the right to award the bid to the lowest responsible Bidder whose offer best responds in quality, fitness and capacity to the requirements of the proposed work or usage and therefore is in the best interest of the City.
Illinois Freedom of Information Act. The Contractor acknowledges the requirements of the Illinois Freedom of Information Act (FOIA) and agrees to comply with all requests made by the City of Aurora for public records (as that term is defined by Section 2(c) of FOIA in the undersigned’s possession and to provide the requested public records to the City of Aurora within two (2) business days of the request being made by the City of Aurora. The undersigned agrees to indemnify and hold harmless the City of Aurora from all claims, costs, penalty, losses and injuries (including but not limited to, attorney’s fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the City of Aurora under this agreement.
I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company
Please upload the specification sheet of the product being submitted.
Note: Only approved alternatives will be accepted.
I/We hereby certify that:
A. A complete set of bid papers, as intended, has been received, and that I/We will abide by the contents and/or information received and/or contained herein.
B. I/We have not entered into any collusion or other unethical practices with any person, firm, or employee of the City which would in any way be construed as unethical business practice.
C. I/We have adopted a written sexual harassment policy which is in accordance with the requirements of Federal, State and local laws, regulations and policies and further certify that I/We are also in compliance with all other equal employment requirements contained in Public Act 87-1257 (effective July 1, 1993) 775 ILCS 5/2-105 (A).
D. As applicable, I/We are in compliance with the most current “Prevailing Rate” of wages for laborers, mechanics and other workers as required by the State of Illinois Department of Labor.
E. I/We operate a drug free environment and drugs are not allowed in the workplace or satellite locations as well as City of Aurora sites in accordance with the Drug Free Workplace Act of January, 1992.
F. The Bidder is not barred from bidding on the Project, or entering into this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code, or any similar offense of “bid rigging” or “bid rotating” of any state or the United States.
G. As applicable, I/We will submit, for all contracts in excess of $25,000.00, a certificate indicating participation in apprenticeship and training programs approved and registered with the United States Department of Labor.
H. I/We will abide by all other Federal, State and local codes, rules, regulations, ordinances and statutes.
The Bidder's Executing Officer, being first duly sworn on oath, deposes and states that all statements made herein are made on behalf of the Bidder, that this despondent is authorized to make them and that the statements contained herein are true and correct.
Bidder deposes, states and certifies that Bidder is not barred from contracting with any unit of local government in the State of Illinois as result of a delinquency in payment of any tax administered by the Illinois Department of Revenue unless Bidder is contesting, in accordance with the procedures established by the appropriate statute, its liability for the tax or the amount of the tax, all as provided for in accordance with 65 ILCS 5/11-42.1-1.
By signing this Proposal, the Proposer hereby certifies that they are not barred from bidding on this Proposal as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois Compiled Statutes, 720 ILCS 5/33E-1).
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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