Red Light Camera Safety Program

NOTICE IS HEREBY GIVEN that the City of Hayward invites interested firms to submit information in response to RFI No. 26-053 – Red Light Camera Safety Program.

The purpose of this Request for Information (RFI) is to gather information regarding available technologies, services, and industry best practices related to red light camera safety programs. This RFI is issued for informational and planning purposes only and does not constitute a solicitation for proposals or a commitment by the City to issue a subsequent procurement.

Responses shall be prepared in accordance with the Request for Information documents available from the City's Transportation Department, 777 B Street, Hayward, CA 94541.

All responses must be submitted through the City's eProcurement Portal no later than 5:00 p.m. on Wednesday, August 5, 2026, and must clearly identify the RFI title, number, respondent's company name, and the response due date.

It is the sole responsibility of the responding firm to ensure that its response is received prior to the stated deadline. Late responses will not be accepted.

Background

The City is governed by a City Council / City Manager form of government.  The City Council is made up of six members plus a mayor that serves as the head of the City Council.  The City Council appoints a City Manager to oversee the City’s twelve departments.  

Background Summary

• Population:144,186
• Number of Employees: 790.45
• Annual City Operating Budget (including General Fund): $239,923 M
• Annual General Fund Budget: $123,524 M
• Annual City Capital Budget: $106 M
• Fiscal Year: July 1 – June 30
• Number of Departments:14
• Governance Structure: City Council / City Manager
• Utility Customers: 34,000
• MOUs: 7
• Housing Units: 48,000

Additional information regarding the City of Hayward may be obtained at:  http://www.hayward-ca.gov/about.shtm

Project Details

• Reference ID: 26-053
• Department: Transportation
• Department Head: Alex Ameri (Director of Public Works)

Important Dates

• Questions Due: 2026-07-22T23:00:00.000Z
• Answers Posted By: 2026-07-29T23:00:00.000Z

Evaluation Criteria

• Project Management (10 pts) —
  • Project Manager’s experience on similar successful projects
  • Strength of Project Manager’s references
  • Project Manager’s/team’s oral communication skills
• Project Understanding (10 pts) —
  • Scope and workplan consistent with project issues
  • Identification of key project success factors
• Approach (10 pts) —
  • Approach to key project success factors and scope expected to result in attainment of project goals
  • Approach considered cost-effective
• Qualifications of Firm/Team (10 pts) —
  • Firm’s experience on similar successful projects
  • Key discipline required for project success filled by qualified team members
  • Team members worked together successfully on similar projects
  • Labor costs of key team members commensurate with qualifications
• Responsiveness (10 pts) —
  • Proposal consistent with RFP
  • Interview Presentation consistent with RFP
• Appropriateness of Cost (10 pts) —
  •   Fee within reason given the scope of the project
• Environmentally Preferable Purchasing (10 pts)

Submission Requirements

• Proposal Documents (required) —

  Please upload your complete response here, which includes responses to all questions and prompts in Section 3.3 Program.

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXX of the total bid price, payable toCity of Hayward, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, August 5, 2026 addressed to:

  City of Hayward
  Rita Perez
  777 B St
  Hayward,CA94541

  Please have the Bidder Name, Contract Title ("Red Light Camera Safety Program"), and Contract Number ("26-053") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Hayward so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Mandatory Pre-Bid Meeting? (required)
• Optional Pre-Bid Meeting? (required)
• Is Feasibility Study APPLICABLE? (required) —

  If yes, please provide

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Project Overview (required) —

  Enter Project Overview for Scope of Work

• Project Description (required) —

  Enter Project Description for Scope of Work.  "The City desires _______"

• Project Goals (required) —

  Enter Project Goals for Scope of Work

• Project Deliverables (required) —

  Enter Project Deliverables for Scope of Work

• Purpose of Feasibility Study Phase (required) —

  Insert language if Feasibility Study is applicable.  Example: "The purpose of this phase is to...."

• Feasibility Study Requirements (required) —

  enter Feasibility Study Requirements

• Feasibility Study Financial Analysis (required) —

  enter Feasibility Study Financial Analysis

• Feasibility Study Project Planning and Implementation (required) —

  enter Feasibility Study Project Planning and Implementation

• Feasibility Study City Council Participation (required) —

  enter project info from study sessions to update Hayward City Council and/or the Council Sustainability Committee on Project Planning and Implementation

• Feasibility Project Assessment —

  "This will involve an overview evaluation of ____"

• Environmentally Preferable Purchasing (required)