Active SLED Opportunity · SOUTH CAROLINA · RICHLAND SCHOOL DISTRICT TWO
AI Summary
Richland School District Two seeks bids for refuse, recycling, and construction waste collection and disposal services. The contract includes weekly refuse and recycling pickups, as-needed construction waste removal, container supply and maintenance, and compliance with environmental regulations. The one-year contract starting July 2026 includes four renewal options.
The purpose of this solicitation is to competitively obtain bids to acquire supplies, services or equipment which complies with the enclosed description and/or specifications and conditions for Richland School District Two for the following project: Refuse, Recycling, and Construction Collection and Disposal Services, 26-2701.
Richland School District Two ia the fifth largest school district in the state of South Carolina. Forty-one (41) schools are managed by the district, including twenty (20) elementary schools, seven (7) middle schools, five (5) high schools, four (4) elementary magnet centers, one (1) child development center, one (1) alternative school, one (1) adult education center, one (1) complex located on Spears Creek Church Road, and the Richland Two Institute of Innovation (R2i2). Richland Two serves over twenty-eight thousand (28,000) students and has 4,425 employees.
As used in these instructions, the terms listed below are defined as follows:
Award(s) will be made to the lowest responsive and responsible Offeror who meets district standards. Award(s) will be posted on the District’s e-Procurement Portal, OpenGov and will be electronically distributed to all those following the project.
Richland School District Two is soliciting sealed bids from qualified Contractors to provide comprehensive refuse and recycling pickup/disposal services for all District locations in addition to as needed construction waste removal services. The contractor shall provide all labor, transportation, equipment, tools, materials and disposal services necessary to provide these services districtwide. All equipment shall be maintained in safe, clean, and operational condition at all times.
The term of this contract shall be for one year beginning July 2026 through June 30, 2027. There shall be an option to automatically renew for four (4) additional one-year periods unless either party provides, in writing, ninety days (90) days prior to the renewal date, their intent not to renew. This contract shall not extend past June 30, 2031.
The District intends to award this solicitation by individual service lot. Bidders may submit a proposal for one (1) lot, multiple lots, or all lots. The District reserves the right to award each lot separately, award multiple lots to a single Contractor, or make no award for any lot if deemed in the best interest of the District.
The service lots are:
Lot 1 – Refuse Collection and Disposal Services
Lot 2 – Recycling Collection and Processing Services
Lot 3 – Construction, Renovation, and Roll-Off Container Services (As-Needed)
The Contractor shall:
Provide all necessary containers (dumpsters, recycling bins, carts, etc.) at District locations.
Ensure proper placement, maintenance, and replacement of containers as needed.
Perform timely collection and disposal of all trash and recyclable materials.
Comply with all applicable local, state, and federal regulations regarding waste handling and disposal.
For the purposes of this IFB, the following definitions shall apply:
Refuse: All solid waste intended for disposal, including both putrescible and non-putrescible materials generated from District operations. Refuse includes, but is not limited to, trash (e.g., paper, packaging, plastics) and garbage (e.g., food waste and other organic materials). Refuse excludes materials designated for recycling and any hazardous, biomedical, or otherwise regulated waste not expressly included in this solicitation.
Recyclable Materials (Recycling): Materials that are separated from the refuse stream for recovery and processing into new products, including but not limited to paper, cardboard, plastics, aluminum, and other materials accepted by local recycling programs and regulations.
Construction Materials: Construction debris removal, emergency cleanup services, furniture disposal, site clearing, renovation projects, roofing projects, and other special waste management services not covered under routine refuse and recycling collection.
Permanent structures provided by the Contractor, shall, if applicable, become the property of the District at the end of the contract, (such as new concrete pads, ramps, etc.). No permanent structure shall be installed without first obtaining approval from the Director of Maintenance or designee.
The District reserves the right to add newly acquired facilities, leased properties, temporary facilities, construction sites, administrative offices, athletic facilities, or other District-owned or operated locations to this contract during the contract term.
This includes, but is not limited to, the District's recently acquired former Verizon Call Center facility located on Spears Creek Church Road in Elgin, South Carolina, which is anticipated to undergo renovations and become occupied during the term of this contract.
Upon written notification by the District, the Contractor shall provide refuse collection, recycling collection, construction roll-off container services, or any combination thereof, at newly added facilities using the unit prices established in the Bid Schedule. The addition of new facilities shall not constitute a material change to the Contract but shall be considered an expansion of services under the existing Contract.
The District also reserves the right to adjust the size of receptacles, frequency of pick-up, and schedule pickup time as deemed necessary.
No contract may be assigned, sublet, or transferred without the written consent of the school district.
The solicitation may be amended at any time prior to opening. Addenda notifications will be emailed to all persons on record as following this IFB. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under their bid as submitted. Offerors shall acknowledge receipt of any amendment to this solicitation by confirming receipt within the OpenGov Procurement system.
Every resulting contract is subject to all terms of the District Procurement Code including limitations as to duration, rights of the District to terminate and means of dispute resolution. No resulting contract is renewable except to the extent provided in the solicitation. No vendor terms take precedence over the solicitation and the District's Procurement Code.
The Contractor shall furnish all labor, supervision, transportation, equipment, materials, containers, tools, disposal services, and incidentals necessary to provide comprehensive refuse collection and disposal services for all District locations identified in Attachment A.
The Contractor shall provide safe, reliable, and sanitary collection services that minimize disruption to District operations while maintaining compliance with all applicable federal, state, and local laws and regulations.
Collection Requirements
Refuse collection and disposal services shall be provided at a minimum of once (1) per week at each District location unless otherwise specified in Attachment A.
The District reserves the right to increase or decrease the frequency of collection services, number of pickups, container size, or number of containers at any location throughout the contract term based upon operational needs, seasonal demand, enrollment changes, construction activities, special events, or other District requirements. Any permanent adjustment to service levels shall be made in accordance with the unit prices established in the Bid Schedule.
Additional or emergency pickups may be requested by the District when necessary to prevent overflow conditions or maintain sanitary conditions.
All regularly scheduled refuse collections shall be completed before 10:00 a.m. unless otherwise approved by the Director of Maintenance or designee.
Kitchen refuse generated by schools with active food service operations shall be collected frequently enough that no more than forty-eight (48) hours elapse between collections.
Refuse Collection Procedures
The Contractor shall:
Service Interruptions
If a scheduled collection cannot be completed due to equipment failure, staffing shortages, weather, or other unforeseen circumstances, the Contractor shall immediately notify the District and complete the missed collection no later than the next business day unless otherwise approved by the District.
If an alternate offer is submitted other than the specified make and model requested in the solicitation, please enter the manufacturer/brand and catalog number of item(s) proposed and prices quoted for each item in the offer.
All applicable laws, regulations, ordinances, etc. shall be deemed to be part of these specifications, and the specifications shall be read and enforced as though they were included.
Bids are awarded to the lowest responsive and responsible bidder with the ability to meet the district needs as set forth in this solicitation, unless deemed otherwise by written determination. Notice regarding any award, cancellation of award, or extension of award will be emailed to all Offerors.
Upon award of a contract under this solicitation, the person, partnership, association, or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business in the State of South Carolina. Notwithstanding the fact that applicable statutes may exempt or exclude the successful Offeror from requirements that the Offeror is authorized and/or licensed to do business in this state, by submission of this signed offer, the Offeror agrees to subject itself to the jurisdiction and process of the courts of South Carolina as to all matters, and disputes arising or to arise under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State. The contract shall be construed in accordance with the laws of the State of South Carolina. The School District may seek attorney’s fees and Offeror agrees to pay such fees as awarded by the Court or other body. No attorney’s fees may be sought by, nor will be paid to, the Offeror.
The vendor and all representatives of the vendor must have an acceptable background check to enter school property. At a minimum, the Offeror shall obtain a complete South Carolina statewide criminal background investigation and a National Sex Offender Registry check for all individuals and employees performing work or services for Offeror or any other entities such as subofferors, sub-sub-offerors, and consultants who will perform work or a service on this project. Any individual that is registered as a sex offender will not be permitted on school property. All costs associated with these criminal background checks are the responsibility of the offeror. The District reserves the right to request a copy of SLED checks on any representatives of the Vendor who will be on District property. The District reserves the right to deny access to any employee, offeror or person caused to be present on District property by the vendor/offeror. Removal of employees on this basis shall not disrupt the project schedule or cost.
The Contractor shall furnish all labor, supervision, transportation, equipment, containers, materials, tools, processing, disposal, and incidentals necessary to provide comprehensive recycling collection and processing services for all District locations identified in Attachment A.
The Contractor shall collect, transport, process, and market recyclable materials in accordance with all applicable federal, state, and local laws and regulations. The Contractor shall make every reasonable effort to maximize the recovery and diversion of recyclable materials from landfills.
Collection Requirements
Recycling collection and processing services shall be provided at a minimum of once (1) per week at each District location unless otherwise specified by the District.
The District reserves the right to increase or decrease the frequency of recycling collection, the number of pickups, container size, or number of recycling containers throughout the contract term based upon operational needs, seasonal demand, enrollment changes, construction activities, special events, or other District requirements. Any permanent adjustment in service levels shall be made in accordance with the unit prices established in the Bid Schedule.
Additional collections shall be provided upon request when necessary to prevent overflowing containers or to support District events.
All scheduled collections shall be completed before 10:00 a.m., unless otherwise approved by the Director of Maintenance or designee.
Collection activities shall be coordinated to avoid conflicts with student arrival and dismissal, bus operations, food service deliveries, and other campus activities.
Recycling Containers
The Contractor shall provide all recycling containers necessary to support the District's recycling program. Containers may include front-load dumpsters, carts, roll-off containers, or other collection systems approved by the District.
All recycling containers shall:
The District reserves the right to require changes to container size, location, or quantity to improve operational efficiency or accommodate changes in recycling volumes.
Acceptable Recyclable Materials
At a minimum, the Contractor shall collect and process the following materials, subject to current market acceptance and processing facility capabilities:
The Contractor shall promptly notify the District in writing of any changes to acceptable recyclable materials during the contract term.
Collection Procedures
The Contractor shall:
Any recyclable materials or debris that falls or spills during collection shall be immediately collected and properly disposed of or recycled during the same service visit at no additional cost to the District.
The Contractor shall not sweep, blow, or wash recyclable materials into parking lots, sidewalks, landscaped areas, or storm drainage systems.
Contamination Management
The Contractor shall work cooperatively with the District to minimize contamination of recyclable materials.
If contamination is identified:
The Contractor shall not refuse to service recycling containers because of minor contamination. Containers containing unacceptable materials that cannot legally or safely be processed shall be handled in accordance with applicable regulations and only after notifying the District.
Processing and Disposal
All recyclable materials collected under this contract shall be transported to a properly permitted recycling processing facility.
Recyclable materials shall not be disposed of in a landfill except when prohibited by contamination, market restrictions, or processing facility limitations, and only after written notification has been provided to the District.
The Contractor shall comply with all applicable South Carolina Department of Environmental Services (SCDES) regulations and all other applicable federal, state, and local environmental requirements.
Recycling Program Support
The Contractor shall provide assistance to the District throughout the contract term, including:
Performance Standards
The Contractor shall perform all recycling services in a professional, safe, and environmentally responsible manner.
Failure to perform scheduled collections, failure to maintain containers, repeated contamination issues caused by Contractor operations, or failure to remove spilled recyclables may constitute a service deficiency subject to corrective action or other remedies available under the Contract.
Bids, amendments, or a withdrawal request received after the time advertised for the solicitation opening/closing will be void regardless of when they were submitted.
Bids may be withdrawn through the District's e-Procurement Portal. The responding firm may “unsubmit” their proposal in OpenGov Procurement. After withdrawing a previously submitted bid, the responding firm may submit another bid at any time up to the deadline for submitting bids, prior to the bid opening. In order to withdraw Your Offer after the minimum period specified following the bid opening, you must notify the Procurement Director in writing.
Richland School District Two intends to award a contract resulting from this Solicitation (Invitation for Bid) to the lowest responsive and responsible offeror whose offer is determined to be the most advantageous to the District unless determined otherwise by written justification of District staff. The District shall be the sole judge of whether or not an offer meets the requirements of this solicitation. Award shall be made to only one Offeror.
Tie Bids. If two or more bidders are tied in price while otherwise meeting all of the required conditions, awards are determined as follows:
(a) If there is a South Carolina firm tied with an out-of-state firm, the award must be made automatically to the South Carolina firm.
(b) Tie bids involving South Carolina produced or manufactured products, when known, and items produced or manufactured out of the State must be resolved in favor of the South Carolina commodity.
(c) Tie bids involving South Carolina firms must be resolved in favor of the South Carolina firm located in the District.
(d) Tie bids involving South Carolina firms in the District must be resolved by the flip of a coin in the office of the chief financial officer or his designee witnessed by all interested parties.
(e) In all other situations where bids are tied, the award will be made by the District to the tied bidder offering the quickest delivery time, or if the bidders have offered the same delivery time, the tie shall be resolved by the flip of a coin in the office of the chief financial officer or his designee witnessed by all interested parties.
The school district reserves the right to call for representative samples. Sample(s), when required, must be submitted in accordance with the conditions and instructions cited in the body of the solicitation notice.
In addition to routine refuse collection, disposal, and recycling services, the District may require temporary construction, renovation, demolition, roofing, site improvement, furniture disposal, clean-out projects, landscaping projects, and other special waste removal services throughout the contract term. The District does not guarantee any minimum quantity of work under this Lot.
The Contractor shall provide construction and renovation waste collection services on an as-needed basis at any District location, and the District does not guarantee any minimum quantity of work. Pricing submitted under this service will be used when the District requires temporary roll-off containers, construction debris removal, emergency cleanup services, furniture disposal, site clearing, renovation projects, roofing projects, and other special waste management services not covered under routine refuse and recycling collection.
These services shall include the furnishing, delivery, servicing, hauling, disposal, relocation, and removal of roll-off containers and other temporary waste collection equipment necessary to support District projects.
Roll-Off Container Requirements
The Contractor shall be capable of furnishing, at a minimum, the following roll-off container sizes:
10 Cubic Yard
20 Cubic Yard
30 Cubic Yard
40 Cubic Yard
The District reserves the right to request additional container sizes as needed.
All containers shall:
Delivery and Removal Requirements
Standard delivery shall occur within twenty-four (24) hours after notification by the District unless otherwise approved. Emergency deliveries requested by the District shall be provided as soon as reasonably possible. Container exchanges shall occur within one (1) business day after notification that a container is full.
Upon completion of a project, containers shall be removed within two (2) business days after notification by the District.
Placement of Containers
Containers shall be placed only in locations designated by the District.
The Contractor shall:
Construction Container Service Requirements
Roll-off containers shall be delivered within twenty-four (24) hours of notification unless otherwise approved by the District.
Emergency deliveries may be requested by the District and shall be provided as soon as reasonably possible.
Full containers shall be emptied, exchanged, or removed within one (1) business day of notification.
Upon project completion, containers shall be removed within two (2) business days after notification by the District.
Containers shall be maintained in a safe condition and placed only in locations approved by the District.
Contractor shall protect District property from damage during delivery, servicing, and removal operations.
Contractor shall repair or reimburse the District for damage caused by Contractor personnel, equipment, or operations.
Acceptable Construction and Renovation Waste
Construction containers may be used for:
Wood products
Roofing materials
Drywall and plaster
Concrete, brick, block, and masonry materials
Metal products
Furniture and fixtures
Landscaping and site-clearing debris
General non-hazardous project waste
Prohibited Materials
The following materials shall not be accepted unless specifically authorized and handled in accordance with applicable laws:
Hazardous waste
Biomedical or infectious waste
Asbestos-containing materials
Lead-contaminated materials requiring special handling
Chemicals, solvents, paints, pesticides, and petroleum products
Radioactive materials
Any waste prohibited by federal, state, or local regulations
The District does not guarantee any minimum quantity of construction container services and reserves the right to procure such services from alternate sources when determined to be in the District's best interest.
Site Cleanup
The Contractor shall maintain a clean work area throughout servicing operations.
Any debris that falls from containers or collection vehicles during delivery, exchange, hauling, or removal shall be immediately collected and properly disposed of at no additional cost to the District.
No debris shall remain on District property following completion of service.
Disposal Requirements
All construction debris shall be transported to properly permitted disposal or recycling facilities in accordance with all applicable federal, state, and local regulations, including the requirements of the South Carolina Department of Environmental Services (SCDES).
Whenever practical, recyclable construction materials shall be diverted from landfills.
Emergency Services
The Contractor shall be capable of providing emergency container delivery, exchange, or removal for emergency repairs, storm damage, fire restoration, flooding, or other unforeseen events affecting District facilities.
Performance Standards
The Contractor shall:
Failure to meet these performance standards may constitute a contract deficiency and may result in corrective action, assessment of contract remedies, or termination of the contract in accordance with the terms of this solicitation.
(1) a Record of Negotiations, if any, executed by you and the Procurement Officer;
(2) the solicitation, as amended;
(3) documentation of clarifications [11-35-1520(8)] or discussions [11-35-1530(6)] of an offer, if applicable;
(4) your offer; and
(5) any statement reflecting the State's final acceptance (a/k/a "award"),
(6) purchase orders.
These documents shall be read to be consistent and complimentary. Any conflict among these documents shall be resolved by giving priority to these documents in the order listed above. (b) The terms and conditions of documents (1) through (5) above shall apply notwithstanding any additional or different terms and conditions in any other document, including without limitation, (i) a purchase order or other instrument submitted by the District, (ii) any invoice or other document submitted by Contractor, or (iii) any privacy policy, terms of use, or end user agreement. Except as otherwise allowed herein, the terms and conditions of all such documents shall be void and of no effect. Any document signed or otherwise agreed to by persons other than the Superintendent of Chief Business Official shall be void and of no effect.
The Contractor shall provide all necessary refuse and recycling containers to district locations. Container details and quantities are included in Attachment A. All containers furnished by the Contractor will be either new or newly conditioned at the beginning of the contract period. The exterior of containers shall be painted and the painted surfaces maintained in order to preserve a presentable appearance. All containers shall be equipped with suitable intact covers/lids to prevent blowing or scattering of waste and shall have leak proof bodies of a type specifically designed for this service. All containers provided by the Contractor must have intact lids and drain plugs. All containers shall be covered and prevent storm water from entering the container.
Any container that is damaged, rusted, has holes or damaged lids must be repaired or replaced upon notification. Equipment shall be properly maintained so that doors, latch, covers, etc., function in the proper manner. Container labels or markings shall be limited to any labeling required by law or contractor identification. Any other labels or markings on the containers shall be approved by the District. Any container or additional product under this Contract not meeting specifications may be rejected by the District and must be replaced with a conforming item within twenty-four (24) hours.
Unless otherwise stated, containers shall always be located on-site. Except as otherwise set forth, the Contractor will be notified when the containers will need to be emptied. Upon award, the Contractor will deliver the requested container size within five (5) business days after receipt of the purchase order, at no additional charge to the District.
By submitting Your Offer, you are offering to enter into a contract with Richland School District Two. Without further action by either party, a binding contract shall result upon final award of this solicitation. Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. Joint Bids are not allowed – an offer may be submitted by only one legal entity. A Purchase Order shall be issued by the District and shall give Offeror the right to proceed with this contract offer.
Unless otherwise indicated in this solicitation, it is understood and agreed that any item offered or shipped under the terms of this offer shall be new and in first class condition, that all be new and suitable for storage or shipment, and that prices include standard commercial packaging.
In case of default of the Offeror, the school district reserves the right to purchase any or all items in default in the open market, charging the Offeror with any excessive cost. Should such charge be assessed, no subsequent bids of the defaulting Offeror will be considered until the assessed charge has been satisfied.
All services, materials, supplies, or equipment offered must be guaranteed to meet the requirements of the specification indicated, given, or referred to. In order to define requirements for quality and function of manufactured products, the specifications are based upon products of manufacturers as listed. Unless otherwise indicated, alternate or substitute items for offer are acceptable, but must be of equal quality and/or aesthetic value to what is specified.
The school district reserves the right to reject any offer that contains prices for individual items or services that are inconsistent or unrealistic when compared to other prices in the same or other offers if such action would be in the best interest of the school district. Ambiguous offers which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded. The right is reserved to reject any offer in which the delivery time indicated is considered sufficient to delay the operation for which the project or service is intended.
The school district reserves the right to waive any instruction, condition, or minor specification when considered to be in the best interest of the school district.
All equipment, materials, supplies, and parts (other than those specifically excluded in writing) to perform the services described will be the responsibility of the contractor. District reserves the right to not accept substitutions.
Examination of Premises: Bidders are expected to satisfy themselves as to the general and local conditions that may affect the cost of the performance of work to the extent that such information is reasonably obtainable. It is considered impracticable to determine, by other means, the exact nature of the work and site conditions under which the work is to be performed; the submission of a bid will be considered as certification that the site has been inspected and the physical conditions at the site, the nature of work and the effect of existing and/or adjacent surroundings regarding this contract should be resolved sufficiently prior to bid opening in order to allow time to issue an addendum to the specifications if needed.
Schedule: A schedule of times for collection shall be determined by mutual agreement between the Contractor and the District after award. The number of pickup days per week for each location is reflected on the attached schedule. All pick-ups must be done before 10:00 a.m. Each location with active kitchen services will require collection of kitchen waste that, at no time, exceeds 48 hours between collections.
Schedules must comply with all local noise prevention and abatement ordinances. Timing and location of pick-ups is affected by the proximity to bus zones and food service deliveries. The safety of the students is critical. In addition to regular morning disembarkation and afternoon embarkation, vendors should be aware that bus embarkation on scheduled half days or early dismissals (usually 11:00am to 12:00 noon) will also prevent the servicing of containers. Weather related late openings, early closings, or full school closures may also affect normally scheduled operations.
If a regularly scheduled pull falls on a holiday, the pull will be made on the day before. Any other arrangements must be agreed upon by the Director of Maintenance or designee.
Site Cleanliness
The Contractor shall maintain each collection site in a clean and sanitary condition.
Any refuse, liquids, litter, or debris that falls, spills, leaks, or is deposited on the ground during collection, container servicing, loading, or transportation shall be immediately collected, removed, and properly disposed of during the same service visit at no additional cost to the District.
The Contractor shall not sweep, wash, blow, or otherwise move debris into parking lots, streets, landscaped areas, storm drains, or adjacent properties.
Failure to remove spilled refuse or debris shall constitute a service deficiency.
Overflow Conditions
Should refuse containers become consistently full or overflow between scheduled collections, the Contractor shall promptly notify the District and recommend appropriate adjustments to collection frequency or container capacity.
Likewise, the District may direct the Contractor to increase or decrease container capacity or collection frequency based on observed usage.
Refuse Disposal
All refuse collected under this contract shall be transported from District property and disposed of only at properly permitted disposal facilities in accordance with all applicable federal, state, and local laws and regulations, including the requirements of the South Carolina Department of Environmental Services (SCDES).
Open dumping, unauthorized disposal, or disposal at unapproved facilities is strictly prohibited.
Cleaning and Disinfecting of Containers: All containers used in providing service in accordance with these specifications shall be cleaned and sprayed with disinfectant and insecticide periodically and at such frequency as is required to maintain them in a sanitary condition and to eliminate objectionable odors, unsightly outward appearance and the breeding of vermin and insects. Special attention in cleaning shall be given to seams and rolled edges of containers and covers. The cleaning and disinfecting of containers will be subject to approval of the South Carolina Department of Health and Environmental Control and the District. The exterior of containers shall be painted and maintained so that a presentable appearance is provided. Visible rust, chipped, and faded paint shall not be acceptable
Permanent structures provided by the Contractor, shall, if applicable, become the property of the District at the end of the contract, (such as new concrete pads, ramps, etc.). No permanent structure shall be installed without first obtaining approval from the Director of Maintenance or designee.
Permits and Responsibilities: The Contractor shall, without additional expense to the District, be responsible for obtaining any necessary licenses and permits and for complying with any applicable federal, state, or local laws, codes and regulations in connection with the execution of the work. The Contractor shall be responsible for all damages to persons or property that occurs as a result of his fault or negligence.
Performance: Submission of a bid shall be accepted as evidence that bidder has examined the specifications and is satisfied as to the nature and location of the work and all other matters which may in any way affect the work or cost thereof under this contract. Any failure of the bidder to acquaint himself with all available information, including a physical survey of the sites of the proposed work, will not relieve him from performing all the work required to be done for a complete, finished job.
Strike or Work Stoppage: The District reserves the right to engage temporary collection and disposal service from any available source in the event the Contractor is not able to provide the services and in accordance with contract requirements for any reason, to include strikes, work stoppages or breakdown of equipment, etc. The cost incurred by the district to obtain such services from outside sources shall be billed to and paid by the Contractor.
Warranty: The Contractor warrants to the District that all work performed as a result of this bid will be performed in a professional manner consistent with the highest standards of industry practices. The services provided will be subject to inspection by the District. All work not in accordance with the specifications must be corrected within twenty-four (24) hours after notification of deficiency.
Quality of Work: The Contractor shall, at all times, perform solid waste collection service in a workmanlike fashion. Complaints shall be handled in cooperation with the District. The Contractor acknowledges that the District may revoke or suspend this contract at any time should the District determine after notice and hearing that the Contractor has failed to take corrective action upon complaints or otherwise abide by the provisions of this contract.
The Contractor shall be fully responsible for the work and conduct of his employees. He should give proper identification to customers as to his name and address so that the customers are fully informed about their authorized solid waste collector. Identification of the Contract shall be shown on all solid waste collection vehicles that are used in the normal conduct of business. The Contractor shall keep reasonable records of his business and the District shall have the right to review those records which in any way pertain to payments made to the Contractor
The performance of the Contractor vitally affects the health and welfare of the citizens of the District, and the provisions of this contract are to be strictly adhered to by the Contractor. The breach of any of the terms and conditions of the contract on the part of the Contractor shall be grounds for the cancellation of the contract. The District, upon such termination, shall be at liberty to award the work to other parties to undertake directly the performance of said work without contract, or both, and in either or both cases may hold the Contractor and his surety liable for any excess cost of performing such work over the cost to the District as if the initial Contractor had continued to perform in the manner set forth in this contract.
Termination of the contract as herein provided shall not terminate, suspend, or affect the liability of the Contractor. Failure to comply with the terms of the contract by the Contractor because of major disaster, epidemic, or other great emergency within the District shall not constitute a breach of contract. Should there be significant excess cleanup required as the result of a disaster or act of God, the price of such excess pickup will be negotiated by the parties at a reasonable price. If the parties cannot agree on a reasonable amount, the District at its option, may contract with another Contractor for the cleanup.
Criminal Background Checks: The authorized signature on the IFB certification page is certification that all supervisory and resource management employees named have had and successfully passed, at a minimum, South Carolina Law Enforcement Division (SLED) criminal background checks and that all meet federal and state requirements for employment in K-12 facilities. A national background investigation of all supervisory and grounds maintenance employees is preferred. The signature also certifies that any new supervisor or grounds maintenance hire will have had and successfully passed a criminal background check and will meet the same federal and state requirements at the time of being hired.
A Bid Bond is a requirement of the bid submittals. The Bid security shall be 5% of the total bid price provided.
To be eligible for award, you must have the capability in all respects to perform fully the contract requirements and the integrity and reliability which will assure good faith performance.
Licenses and Permits
The Contractor shall possess and maintain throughout the term of the contract all licenses, permits, registrations, approvals, and certifications required by federal, state, and local law to perform the services described herein. At a minimum, the Contractor shall:
Copies of all licenses and/or permits and operating authority must be submitted with your proposal.
Richland School District Two has the right to audit the books and records of the vendors that pertain to this purchase order, both independent of, and pursuant to, the District Procurement Code. Such books and records shall be maintained for three (3) years from the date of final payment under the purchase order.
The District may conduct, or have conducted, performance audits of the vendor. The District may conduct, or have conducted, audits of specific requirements of this bid as determined necessary by the District.
Pertaining to all audits, vendor shall make available to the District access to its computer files containing the history of purchase order performance and all other documents related to the audit. Additionally, any software used by the vendor shall be made available for auditing purposes at no cost to the District.
Delivery must be FOB destination freight prepaid unless otherwise specified herein. Delivery cost will be included in unit prices.
The successful Offeror will comply with all Federal and State requirements concerning fair employment and employment of the disabled, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, national origin or disability.
If you do not ask questions or clarify any assumptions, the District will assume that you agree with and understand the requirements in the solicitation. If, after examination of the various terms and conditions and requirements of this document, the Bidder believes there are any terms and conditions or requirements which remain unclear or which restrict competition, the Bidder must request, in writing, that District clarify the terms(s) and condition(s) and requirement(s) specified by the Respondent. The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the conditions or requirements questioned, in writing, via the OpenGov Procurement Question/Answer Tab on the District's e-Procurement portal, on or before, Thursday, July 30, 2026 by 12:00 pm.
The District may ask any or all respondents to elaborate or clarify specific points or portions of their response. Clarification may take the form of written responses to questions or meetings to discuss the solicitation and/or the participant’s response.
No questions may be directed to or contacts made with members of the Richland Two School District School Board, Superintendent, or any District staff not identified in this solicitation as points of contacts during the period of time that this solicitation is made public until the final selection is made, except as otherwise provided for herein. Violation of this prohibition will be subject to disqualification of the Bidder from further consideration.
All taxes, other than South Carolina sales tax, on any item that the school district may be required to pay must be shown separately and not included in the offer prices.
Prices offered must be based upon payment in the thirty (30) days after delivery and acceptance. Discount for payment in less than thirty (30) days will not be considered in making award. Payment in connection with any discount offered will be computed from the time of acceptance.
The District reserves the right to consider historic information and fact, whether gained from the Offeror's bid, question and answer conferences, references, or any other source, in the review of a bid. Bidder acknowledges: (1) that the District will contact various persons who are familiar with the bidder's prior work and related matters, whether such persons are voluntarily disclosed to the District in this bid or not; (2) that truthful and complete information is necessary for the District to make an adequate review of bid; and (3) that bidder will not take any action against any person who responds truthfully and in good faith to a bonafide inquiry by the District for purposes of reviewing the bids received by the District under this solicitation.
Any pricing provided by Offeror shall include all costs for performing the work associated with that price. Offeror’s price shall be fixed for the duration of this contract, including option terms, except as otherwise provided in this solicitation. This clause does not prohibit Offeror from offering lower pricing after award.
By submitting an Offer, Offeror certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
Offeror shall submit all required information as provided for in this solicitation. Offeror shall submit all other information and documents requested in this section and other sections of this IFB to include any appropriate attachments addressed.
Neither the District nor the Contractor shall be liable for any excess costs if failure to perform the contract arises out of causes beyond the control and without the fault or negligence of either party. Such causes may include, but not restricted to acts of God or of the public enemy, acts of government in either its sovereign or contractual capacity, fires, floods epidemics, quarantine, restrictions, strikes, freight embargos, and unusually severe weather conditions; but in every case, the failure to perform is caused beyond the control of both the District and the Contractor, and without the fault or negligence of either of them.
The successful Offeror shall indemnify and save harmless Richland School District Two and all its agents and employees, from all suits or claims of any character brought by reason of infringing on any patent, trademark, or copyright.
Any term or condition is void to the extent it requires the District to indemnify, defend, or pay attorney’s fees to anyone for any reason.
To be eligible for award of a contract, a prospective offeror must be responsible. In evaluating an offeror’s responsibility, the District’s standards of responsibility and information from any other source may be considered. An Offeror must, upon request of the District, furnish satisfactory evidence of its ability to meet all contractual requirements. Unreasonable failure to supply information promptly in connection with a responsibility inquiry may be grounds for determining that the Offeror is not eligible to receive an award.
Contract Period begins: N/A.
Any resulting contract from this solicitation will begin on the date specified in the Statement of Award or Intent to Award. The contract period shall be for NO VALUE years with an option to renew for NO VALUEadditional one-year periods, upon satisfactory agreement between Richland Two and Offeror.
If the Offeror intends to subcontract with another business for any portion of the work and that portion exceeds 10% of the price, your offer must identify that subcontractor and the portion of work which they are to perform. Identify potential subcontractors by providing the business name, address, phone, taxpayer identification number, and point of contact. In determining your responsibility, the District may evaluate your proposed subcontractors.
Offerors must, upon request of the school district, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. Officials of Richland School District Two may make such investigations as deemed necessary to determine the ability of the Offeror to perform such work. The school district reserves the right to make the final determination as to the Offeror’s ability to provide the products or services requested herein and to reject any Offeror if evidence fails to indicate that the Offeror is qualified to carry out the requirements of the solicitation document.
Any contract entered into by the District resulting from this solicitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated period.
Unless otherwise provided in this Solicitation, the District shall pay the Offeror, after the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified herein, including the purchase order, payment shall not be made on partial deliveries accepted by the District. Unless otherwise provided herein, including the purchase order, payment will be made by check mailed to the payment address provided. The District shall not be liable for the payment of interest on any debt or claim arising out of or related to this contract for any reason.
Richland School District Two will accept sealed bids via the District's e-Procurement Portal. A copy of the bid package is available on the District’s e-Procurement Portal, OpenGov Procurement. All bids will be received no later than 11:30 am on Tuesday, August 11, 2026. Bids will be publicly opened at this time. Late bids will not be accepted.
Payment for goods and services received by the District shall be processed in accordance with the District Policy. A purchase order will be issued and must be referenced on all invoices presented for payment. Payment shall be Net 30. The District Accounts Payable staff processes checks on the 10th and 25th of each month. All invoices must be received at least one week prior to check processing date.
No pre-bid conference is scheduled. Bidders are encouraged to explore the project location to familiarize themselves with the needs of the area and the constraints of the project space.
OFFEROR SHALL NOT PERFORM ANY WORK PRIOR TO THE RECEIPT OF A PURCHASE ORDER FROM THE DISTRICT. The District shall order any supplies or services to be furnished under this contract by issuing a purchase order. Purchase orders may be used to elect any options available under this contract, e.g., quantity, item, delivery date, payment method, but are subject to all terms and conditions of this contract. No other particular form is required.
A mandatory pre-bid conference will be held on NO VALUE, commencing promptly at NO VALUE, and will be held at:
NO VALUE
This pre-bid conference is denoted as “mandatory”, prospective bidders must be present in order to submit a bid response.
The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with staff regarding the IFB with all prospective bidders having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the IFB. Only written responses to written questions will be considered official, and will be included as part of the IFB.
A non-mandatory pre-bid conference will be held on NO VALUE, commencing promptly at NO VALUE, and will be held at:
NO VALUE
The purpose of the pre-bid conference is to allow an open forum for discussion and questioning with staff regarding the IFB with all prospective bidders having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the IFB. Only written responses to written questions will be considered official, and will be included as part of the IFB.
Attendance is "Highly Recommended". All prospective bidders are strongly encouraged to attend, as this will be the only pre-bid conference for this solicitation.
All prices and notifications shall be submitted through the District’s e-Procurement Portal. No offer shall be altered or amended after the specified time for opening.
Unless otherwise indicated in the solicitation, prices must be firm, if accepted by the school district, within sixty (60) days after the solicitation opening.
Unit prices will govern over extended prices unless otherwise stated.
THE AWARD WILL BE BASED ON THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.
The Contractor shall be responsible for safeguarding against loss, theft, or damage of all District property, materials, equipment, and accessories that might be exposed to the contractor’s personnel. Guns, knives, or other dangerous weapons shall not be allowed on campus. Smoking, alcohol and drugs are prohibited on the campus.
By submitting, the applicant certifies, to the best of its knowledge and belief that the applicant and/or any of its principals, sub grantees, or subcontractors are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or federal agency; have not, within a three-year period preceding this application, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, tax evasion, or receiving stolen property; and are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated above. Applicant has not, within a three –year period preceding this application, had one or more contracts terminated for default by any public (federal, state, or local) entity.
This solicitation is an Invitation for Bid (IFB). In the event the School District elects to negotiate a contract with the successful Offeror, any contract shall contain, at a minimum, the terms and conditions (or substantially the same terms and conditions) as hereinafter stated. The School District reserves the right, in its sole discretion, to reject all submissions, reissue a subsequent IFB, terminate, restructure or amend this procurement process at any time. The final selection and contract negotiation rests solely with the School District.
Offerors are to visibly mark as “CONFIDENTIAL” each part of their offer that they consider to be proprietary information.
Subject to the conditions below, the District, providing a (30) thirty-day advance written notice is given to the vendor, may terminate the contract for any reason.
A. A prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with a solicitation shall protest to the Chief Business Official within fifteen days of the date of issuance of the Invitation For Bids or Requests for Proposals or other solicitation documents, whichever is applicable, or any amendment to it, if the amendment is at issue.
B. Any actual bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of a contract shall notify the Chief Business Official in writing of its intent to protest within seven business days of the date that award or notification of intent to award, whichever is earlier, is posted. The actual protest must be filed within fifteen calendar days of the award or intended award.
The protest must be submitted in writing to the Chief Business Official, Nancy Williams, 124 Risdon Way, DO @ R2i2-3rd Fl., Columbia, SC 29223 or emailed to procurement@richland2.org. The protest must be in accordance to section 4210 of Richland School District Two Procurement's Code.
Contractor must provide the manufacturer’s standard written warranty upon delivery of product. Contractor warrants that manufacturer will honor the standard written warranty provided.
Each Offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this solicitation. It is expected that this will sometimes require on-site observation. The failure or omission of an Offeror to acquaint himself with existing conditions shall in no way relieve the Offeror of any obligation with respect to this solicitation or to the contract.
Please provide the following information for each person(s) authorized to submit a response on behalf of your organization:
Name
Title
Phone Number
Email Address
Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror as provided with this solicitiaton. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
Indicate if you are a South Carolina Certified Small and Minority Business.
Provide a copy of your W9.
Please upload your current business license here.
Provide address to which payment shall be sent.
If address is the “Same” as the Official Address - “Enter “SAME”.
Please provide a minimum of three (3) references to include the following for each reference: (must be submitted as a file upload)
Company Name
Contact Person
Address
Telephone Number
Email
Scope of work performed
Are you claiming this preference in accordance to the clause below. State which preference you are claiming and provide the supporting documentation.
Per section 1524 of the procurement code, certain resident preference can be claimed. A summary of the preferences is available at https://www.procurement.sc.gov/osp/preferences. All the preferences must be claimed and are applied by line item, regardless of whether award is made by item or lot. Vendors are cautioned to carefully review the statute before claiming any preferences. The requirements to qualify have changed. If you request a preference, you are certifying that your offer qualifies for the preference you've claimed. Improperly requesting a preference can have serious consequences.
If appropriate and requested, show the delivery time required after order is received. If delivery is not a requirement, please type "N/A".
EVERY RESULTING CONTRACT IS SUBJECT TO ALL TERMS OF THE DISTRICT PROCUREMENT CODE INCLUDING LIMITATIONS AS TO DURATION, RIGHTS OF THE DISTRICT TO TERMINATE AND MEANS OF DISPUTE RESOLUTION. NO RESULTING CONTRACT IS RENEWABLE EXCEPT TO THE EXTENT PROVIDED IN THE SOLICITATION. NO VENDOR TERMS TAKE PRECEDENCE OVER THE SOLICITATION AND DISTRICT PROCUREMENT CODE.
The Offeror must certify that the price quoted for the services to be provided is valid for a period of sixty (60) days from the date of the Offer.
Please upload your bid bond.
To be considered responsible, responsive and eligible to negotiate and enter into a contract, if any, the Offeror shall, at a minimum, meet the qualifications as provided for in this solicitation document.
By submitting a response to this solicitation, the Offeror certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same services, materials, supplies, or equipment, and is in all respect fair and without collusion and fraud. The Offeror agrees to abide by all conditions of this bid and certify that they are authorized to sign this bid for the bidder.
If accepted and awarded, this Offer shall serve as the Official Contract between the Offeror and Richland School District Two. A Purchase Order issued by Richland Two shall constitute the initial start of this Offer/Contract.
Please indicate if your Company has ever been disbarred or suspended from conducting business in South Carolina by any federal, state, or local agency or SC school district.
The Offeror must make a statement as to any litigation to which the Offeror has been a party in during the last three (3) years. If there has been no limigation, please type "N/A".
Please upload copies of all required licenses and/or permits and operating authority here
Please provide an additional information/comments pertaining to this solicitation. If no additional information or comments are needed, please type "N/A".
Upload Appendix I- Conflict of Interest
Upload Appendix II- Non-Collusion Affidavit
What type of pre-bid conference will be held for this project?
Is a Bid Bond a requirement of this solicitation?
Please select one of the following for the term of the contract resulting from this solicitation.
Please provide the initial term of the contract resulting from this solicitation.
Use the following format: one (1)
What is the extension term for the contract resulting from this solicitation?
Use the following format: four (4)
Does this project have a set time frame or will it have an initial term? If so, please share the contract period begin date for this project. If not, please type "N/A".
Example - project should be completed in 180 days, please provide the beginning date of this project.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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