Request for Proposal for Professional Services for Community Engagement Forum, Department of Public Safety

Background

Project Details

• Department: Public Safety
• Department Head: Wayne Drummond (Director)

Important Dates

• Questions Due: 2026-06-09T21:00:00.000Z
• Pre-Proposal Meeting: 2026-06-03T18:00:00.000Z — https://teams.microsoft.com/meet/23302520655854?p=dwznVkD7px0RB42qcZ

Evaluation Criteria

• Quality of Proposal (25 pts) —

  Quality of Proposal will be judged based on the inclusion and thoroughness of all sections listed in the Proposal Contents of this RFP: Cover Letter, Executive Summary, Profile, Qualifications, including Key Staff roles and responsibilities, Response to Scope of Services, Project Management Approach/Project Methodologies, List of Representative Projects and (1) Work Sample, and the separate uploads for Fee Proposal and Required City Forms; and how closely instructions for each item were followed.

• Qualifications, including Key Staff roles and responsibilities (20 pts) —

  Credentials of Key Personnel including qualifications and experience of the Project Team, their prior experience and demonstrated ability to perform the scope of work.

• Proposed Services (25 pts) —

  Alignment with the Scope of Work within the RFP.

• Proposed Schedule (15 pts) —

  Proposed Schedule to complete the work outlined in the Scope of Work.

• Project Management Strategy (5 pts) —

  Proposer's plan to proactively communicate and manage project to ensure deadlines are met.

• Proposed Fee (10 pts) —

  Proposed fees will be evaluated in their own category to compare and assess the fee proposals received.

Submission Requirements

• Technical Proposal (required)
• Price Proposal (required)
• Vendor Background Information
• Provide information about any local branch offices or support centers that might serve an account in Cleveland, OH, including number of employee and type of services provided (required)
• Provide name of each principal. (required)
• Provide the year the company was established and any former firm names (required)
• Type of Company (required)
• Provide the state and type of incorporation (required)
• Provide information on related services offered by the company (required)
• Provide the total number of FTEs in the company. (required)
• Provide average years of experience of professional staff. (required)
• Vendor Client References
• VENDOR CLIENT REFERENCE #1 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• VENDOR CLIENT REFERENCE #2 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• VENDOR CLIENT REFERENCE #3 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• City Required Forms
• NOTICE TO BIDDERS AND OEO SCHEDULES (required) —

  Please download the below documents, complete, and upload.

• NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2026 (required) —

  Please download the below documents, complete, and upload.

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE: (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Pricing (required)
• Applicable Language for Goals for Subcontractors (required)
• Is this RFP for Airport? (required)
• Insurance Requirements (for Airport RFP only) (required)
• Do you require insurance from the awarded vendor for this RFP? (required)