REQUEST FOR PROPOSAL (RFP) HVAC CONDENSING UNIT REPLACEMENT

Requesting qualified proposals for the replacement of commercial HVAC condensing units serving both the Main Hall and the North Side building of the Mount Pleasant Civic Center. The scope of work includes full removal of existing equipment, installation of new condensing units, all required mechanical and electrical reconnections, system startup and commissioning to ensure proper operation, and provision of warranty coverage and post-installation support.

Background

The Contractor shall provide a complete turnkey installation for replacement of the existing HVAC condensing units. Work includes removal and proper disposal of all existing units and associated components, furnishing and installing new condensing equipment, and replacement or approved flushing of existing refrigerant lines as required to meet manufacturer standards.

The Contractor shall complete all mechanical and electrical reconnections to integrate the new units with existing systems, followed by full system startup and commissioning to verify performance, controls, and efficiency. Scope also includes coordination with all trades as needed, system balancing where applicable, and onsite training for the Owner’s staff covering operation, maintenance, and basic troubleshooting.

All work shall be delivered fully operational, code-compliant, and supported by manufacturer warranties and Contractor warranty coverage.

Project Details

• Reference ID: 2026-1CC
• Department: Administration
• Department Head: Candias Webster (Assistant City Manager)

Addenda

• Official Notice #1: Walk Through (released 2026-07-07T16:20:54.473Z) —

  We will be hosting a walk-through of the HVAC units on July 9 at 10:00 AM at 1800 N. Jefferson. This will be an opportunity to review the units, discuss their operation and condition, and address any questions.

  Please plan to meet at the designated location a few minutes before the start time. We look forward to your participation.

Evaluation Criteria

• HVAC CONDENSING UNIT REPLACEMENT (100 pts) —

  Requesting qualified proposals for the replacement of commercial HVAC condensing units serving both the Main Hall and the North Side building of the Mount Pleasant Civic Center. The scope of work includes full removal of existing equipment, installation of new condensing units, all required mechanical and electrical reconnections, system startup and commissioning to ensure proper operation, and provision of warranty coverage and post-installation support.

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. General Conditions
  2. Special Provisions and Specifications
• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Bid Summary
  2. Statement of Experience and Qualifications
  3. Non-Collusion Declaration
• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toCity of Mount Pleasant, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, July 17, 2026 addressed to:

  City of Mount Pleasant
  Candias Webster
  501 N. Madison Avenue
  Mount Pleasant,TX75455

  Please have the Bidder Name, Contract Title ("REQUEST FOR PROPOSAL (RFP) HVAC CONDENSING UNIT REPLACEMENT"), and Contract Number ("2026-1CC") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Mount Pleasant so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

Questions & Answers