SLED Opportunity · CALIFORNIA · CITY OF VALLEJO
AI Summary
City of Vallejo seeks proposals for event production services to implement economic development activities through downtown and waterfront pop-up events, including ferry parking lot and downtown block events. Responsibilities include event design, execution, marketing, permitting, and reporting.
The Event Producer shall diligently perform its duties as appropriate and customary to execute the following events:A.Ferry Parking Lot Event (event to be held on one of the City owned surface parking lots typically used for ferry rider parking)Targeting ferry riders in collaboration with Water Emergency Transportation Authority, Ferry Building tenants, and other stakeholders, design and execute an event that creates excitement and buzz around taking the ferry to/from Vallejo and/or using the ferry as a means to explore Vallejo. The City is open to a variety of potential concepts for the event theme. It could be timed with a Giants game or other special event, including special events in Vallejo. Event may be held in the area shown on Attachment B, the surface parking lot(s) on the east side of Mare Island Way. It may be a one-time event or repeat over the course of a few weeks (for example, every Friday in June). Event participation shall not be exclusive to ferry riders. Some examples of events can be farmers market along the Waterfront, food truck festivals with live music, tech and innovation showcases or local makers market or flea market featuring goods from Vallejo artisans and small businesses.B.Downtown Block EventTargeting an audience of Vallejo-area families, restaurant goers, and shoppers, in collaboration with downtown businesses, property owners, Vallejo Main Street, and other stakeholders, design and execute a special event that activates the public space (street, sidewalk, adjacent City-owned surface parking lot(s)) on a downtown block. The goal is to create a new temporary space to play, relax, and enjoy downtown Vallejo, while encouraging customers to stay longer and visit more stores and restaurants. This event may contemplate temporary street closure and may extend over a series of days (for example, three consecutive Saturdays or a full seven-day week) or may be a one-time event; the City seeks professional event producer expertise to structure it to best meet the goals. Exact location to be selected after consultation with City staff and affected stakeholders, within the downtown commercial core, an area roughly bounded by Maine Street, Santa Clara Street, Capitol Street, and Sutter Street. Event participation shall not be limited to paying customers. Some examples of events can be can be guided walking food tours partnering with local restaurants, art walks with live music and vendors, Food Truck Fridays/Saturdays, themed pop-up markets or health and wellness fairs. Pre-Bid Meeting Information: No Online Q&A: Yes Location Information: Department: IT Address: 555 Santa Clara St.3FL - IT DepartmentVallejo, California94590 County: Solano Other Details: • All events shall be open to the public without restriction; however, aspects of the event may have an age requirement (such as a beer garden), size restriction (such as play equipment), or separate fees or costs for services provided within the event.• Event Producer responsible for obtaining all required permits and licenses; however, after consultation with Economic Development staff, it is anticipated that City fees therein shall not be assigned to Event Producer.• Event Producer responsible for all aspects of the event from set-up to teardown. Event Producer representative shall be on site at all times during event operation.• No event shall compete with a nearby brick-and-mortar licensed Vallejo business. This includes components within the event; for example, individual vendors within a farmers’ market. City Economic Development staff shall make final determination in the event of questions.• No event may block pedestrian access to a business or residence. On a temporary basis, events may block street parking or parking in a City-owned surface lot.• Event Producer shall market event; City staff will collaborate and provide reasonable marketing support with City resources, for example, employee newsletters, Vallejo Weekly, public access television, City website, etc.• Event Producer shall provide post-event reports including photos, attendance, qualitative participant feedback, lessons learned, etc., in sufficient detail to allow City to determine if pilot project has achieved its goals.• Represent the City’s interests in a positive and professional manner in interactions and negotiations with stakeholders.• Attend public meetings hosted by City as requested (up to three over the Term).• As required, support staff in ensuring the City is in compliance with applicable local and state transparency and public records laws, including but not limited to the California Public Records Act and the Brown Act.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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