Request for Qualifications- SBUH 4th Floor Dialysis Suite Plumbing Design Services

Solicitation No.

2135205

Type / RFx

RFQ

Level

state

Published Date

May 22, 2026

Due Date

June 15, 2026

NAICS Code

541330AI guide

Jurisdiction

new york

State

new york

Agency

State University of New York (SUNY)

AD ID# 2135205 Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed RFQ (Request for Qualifications) will be held. If you are interested in providing qualifications for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. The main features of the work to be done under the Contract, in accordance with the Contract Documents shall include, but not be limited to the following I. Stony Brook Medicine, located in Stony Brook, NY, is seeking Professional Services to provide design, engineering, and limited construction administration services for plumbing modifications in the Dialysis Suite located on the 4th floor of Stony Brook University Hospital (SBUH). Complete sets of Contract Documents for RFQ may be obtained free of charge from Michael Dillon, Stony Brook University Hospital Purchasing, at Michael.Dillon@StonyBrookmedicine.edu. Documents will only be provided to interested firms electronically via e-mail for this project. This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any Addenda and/or Clarifications that may be issued. RFQs submitted by firms who have obtained forms in any other manner will be considered informal. TimeLine: RFI's (Request for Information - Technical Questions) All Bidders’ questions must be submitted in writing, citing the particular RFQ page, section, and paragraph number where applicable to Michael.Dillon@StonyBrookmedicine.edu by May 29th, 2026 @ 4:00 PM. Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the firm’s response to this RFQ. RFI Responses - Copies of all relevant questions, with official responses, will be provided in writing to all interested firms who have requested this RFQ by June 5th, 2026, or as soon thereafter as possible. Only written answers are official. Submission of RFQ – RFQ’s must be sealed, one (1) with all original signatures marked ORIGINAL and five (5) copies submitted in accordance with the instructions contained in this RFQ. RFQs, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed package: Stony Brook University Hospital Purchasing Attn: Michael Dillon 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779. RFQ 25/26-080 Request for Qualifications- SBUH 4th Floor Dialysis Suite Plumbing Design Services Due: June 15th, 2026, 11:00 am RFQ Opening: Qualifications will be opened on June 15th 2026, at Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room 11:00 am. Estimated time frame for design: Final construction documents are required within a mutually agreed-upon period of time following the issuance of a purchase order. This is a two-year contract. Consultant Minimum Qualifications 1. Minimum of five (5) years of experience completing projects on a hospital campus of similar size with associated rules and regulations. Work portfolio to be included in RFQ package. 2. Bidders must supply at least three (3) references (inclusive of current contact information) from similar clients that they have successfully completed in the last five years. 3. Must have experience with RO water systems and corrosive dialysis / healthcare wastewater piping design. 4. Principal must be a NYS licensed Professional Engineer or Architect (with relevant experience). 5. Provide a list of staff members, titles, and credentials. 6. Must be familiar with the Certificate of Need (CON) documents utilized by Stony Brook Medicine representatives. The main features of the work shall include, but not be limited to the following: II. Scope of Work: Stony Brook Medicine, located in Stony Brook, NY, is seeking Professional Services to provide design, engineering, and limited construction administration services for the relocation of the Dialysis Suite from the 17th floor to the 4th floor. The project includes dedicated chemically compatible dialysis waste piping and reinstallation of the existing Reverse Osmosis (RO) water system, based on the attached preliminary engineering assessment titled “Stony Brook Medicine Dialysis Suite Plumbing and Wastewater Engineering Assessment” prepared by Hayduk Engineering, LLC (dated May 27, 2025). Services Requested Professional Services to provide design, engineering, and limited construction administration services for plumbing modifications in the Dialysis Suite located on the 4th floor of Stony Brook University Hospital (SBUH). 1. Introduction and Background Stony Brook Medicine, located in Stony Brook, NY, is seeking Professional Services to provide design, engineering, and limited construction administration services for the relocation of the Dialysis Suite from the 17th floor to the 4th floor. The project includes dedicated chemically compatible dialysis waste piping and reinstallation of the existing Reverse Osmosis (RO) water system, based on the attached preliminary engineering assessment titled “Stony Brook Medicine Dialysis Suite Plumbing and Wastewater Engineering Assessment” prepared by Hayduk Engineering, LLC (dated May 27, 2025). 2. Project Description (Plumbing Engineering) 1. Review all applicable scope, project area, and documents (including the attached Hayduk Engineering assessment) to incorporate into complete project plumbing engineering drawings and specifications. 2. Survey and assess the project area. 3. Provide the following key project components (quantities shown are general approximations and may vary slightly as the design progresses): • Removal of Existing Fixtures: Remove 3 hand sinks from the dialysis bays; remove 2 hopper sinks and replace them with new hand sinks; cut and cap 2 existing kitchen sinks. • Installation of New Fixtures: Install 2 new showers, sink, and eye wash station in the new RO room; install 2 new sinks. • Dialysis Waste System: Install 10 dialysis waste wall boxes (recessed wall-mounted fixtures); install new underground waste piping that is chemically compatible to convey dialysis waste to the hospital’s industrial waste line for discharge to Suffolk County Sewer District #21; incorporate gravity flow where feasible and specify chemically compatible pumps only where required. No central treatment system is required. • Domestic Water Systems: Design and specify cold and tempered domestic water supply lines to support the new and modified fixtures. • Reinstallation of RO Water System: Design the reinstallation of the existing RO water system (OSMO 23G RO System, RO Storage Tank, and Grundfos MQ 3-45 Booster Pumps) in the new RO room on the 4th floor across the hall from the dialysis suite. Assess the condition and remaining useful life of the existing disassembled RO equipment and provide written recommendations regarding continued use, repair, replacement, or upgrade of any components found to be near or at end-of-life. Design the RO water piping layout to connect the RO system to the dialysis suite. 4. Develop and provide biddable design and construction documents to implement project scope. 5. Provide limited construction administration services for the project (including up to 3–4 site visits for observation, response to RFIs, and preparation of AHJ sign-off documentation). 3. General Services: The following basic services are required for any Stony Brook Medicine (SBM) project. Project specific services will be identified when a design is required. A. Provide staffing and sub-consultants as necessary for the timely performance of the services required to meet the project requirements. B. Prepare the New York State Department of Health (DOH) Certificate of Need (CON) and participate in their site visit. The Architect and Engineer will assist in the plan of correction for the New York State (NYS) Department of Health survey, if required. C. Provide Pre-construction Risk Assessment (PCRA) consisting of Interim Life Safety Measures Plan (ILSM) and Infection Control Risk Assessment (ICRA). The goal of this plan is to ensure that the project construction does not compromise the health and safety of any of the building occupants. This plan should denote the required separation of staff, patients and other building occupants, essential patient support services and the required means of egress from the actual construction site. Provide the plan to SBM for submission to the DOH for approval to commence construction, if required. D. Prepare a complete Environmental Assessment Form (EAF) and perform the needed studies to serve as documentation for responses provided on the EAF. Studies will include, but not be limited to, a State Environmental Quality Review Act (SEQRA). E. Employ sustainable technologies as demanded by the following: Stony Brook Medicine is a member of the University’s Sustainability Task Force and committed to sustainable design principles. We manifest this in high performance designs for buildings that minimize energy consumption, atmospheric emission, solid wastes, liquid effluents, and maximum indoor environmental quality, and create healthy productive environments. The consultant is required to adhere to this policy by employing sustainable technologies in designs and construction. The successful consultant will be required to complete energy reduction documents as provided by SBM including baseline electrical/HVAC consumption and proposed energy conserving data for related disciplines and file with utilities for rebates. F. SBM has an ongoing sustainable program and must comply with the goal of NYS Executive Order 88 on all projects. Further, it is the policy of SBM that all projects must comply with United States Green Building Council (USGBC) LEED silver requirements. A LEED scorecard shall be prepared and provided to SBM for review. G. The consultant shall utilize Projectmates, SBM’s document retention program, to coordinate communications, schematic/construction drawings, shop drawings, submittals etc. SBM will provide educational sessions for Projectmates as necessary. Note: Design documents, related printed and electronic files become the sole property of Stony Brook Medicine. H. The consultant shall meet with SBM’s representatives to develop specific project requirements. Include a review of the issues relating to compliance with various accreditation and New York State Codes and Standards. I. Regulatory Requirements Project Documents shall be compliant with, but not be limited to, the following codes, standards and regulations or any other codes or editions as required by the AHJ: 1. 2025 New York State Building Codes (includes the NYS Supplements for the International Building Code, 2020 IFC, 2020 IEBC, 2020 PMC, 2020 IMC, 2020 IPC, 2020 IFGC, & 2020 IECC). 2. Facilities Guidelines Inst. (FGI) Guidelines for Design and Construction of Hospitals and Outpatient Facilities 2018. 3. ANSI/ASHRAE 170, Ventilation in Health Care. 4. ANSI/ASHRAE 62.1, Ventilation for Acceptable Indoor Air Quality. 5. ASHE, American Society of Healthcare Engineering Standards, 2021. 6. ASHRAE 90.1 - 2016 Energy Standard for Buildings Except Low-Rise Residential Buildings. 7. APIC Text of Infection Control and Epidemiology, 4th Edition 2014. 8. NFPA 14 Standard for installation of Standpipe and Hose Systems 2016. 9. NFPA 99 Health Care Facilities 2018. 10. NFPA 70 National Electric Code 2017. 11. NFPA 70E Electrical Safety Requirements for Employee Workplaces 2017. 12. NFPA 101 Life Safety Code and other related sections. 2012 (CMS, DOH, TJC) or 2018. 13. New York State Building Codes including the energy code and electrical code. 14. NYS Energy Conservation Construction Code. 15. NYS Executive Order 88. 16. USGBC Leadership in Energy and Environmental Design (LEED). 17. Familiarity with FAA requirements for the proposed structure relative to the nearby Helipad. 18. Americans with Disabilities Act (ADA). 19. All local codes and regulations. 20. SBM Policies and Procedures. J. Sustainability Standard Guidelines and Requirements Project Documents shall be compliant with, but not be limited to, the following sustainability codes, standards and regulations: 1. Leadership in Energy and Environmental Design (LEED). 2. 2020 Energy Conservation Code of NYS. ADOPTS WITH AMENDMENTS: International Energy Conservation Code 2018 (IECC 2018). 3. Business and Institutional Furniture Manufacturer’s Association (BIFMA) for furniture. 4. ANSI A138.1-2011 Green Squared American National Standard Specifications for Sustainable Ceramic Tiles, Glass Tiles, and Tile Installation Materials - Reaffirmed 2021. 5. Floor Score for Resilient flooring, coverings and adhesives. 6. Forest Stewardship Council (FSC) for wood products. 7. U.S. Green Build Council (USGBC). 8. GreenGuard Environmental Institute. 9. NYS Executive Order 88. 10. New York State Office of General Services Executive Order 22: Embodied Carbon Guidance. 11. State University Construction Fund Directive 1B-2: Embodied Carbon Reporting. 12. The Consultant will calculate embodied carbon, and if the amount of embodied carbon exceeds the amounts required by the directive, the Consultant will write the technical specifications to require the Contractor to submit environmental product declarations (EPDs). K. SBM Policies and Procedures require that all people working on site must wear ID Badges. The consultant together with his sub-consultants shall obtain badges and pay the associated fee. L. The Consultant shall attend, together with its sub-consultants, all conferences required by SBM and take and distribute the minutes of all such meetings. M. Prepare specification manual to compliment biddable construction drawings using the 2020 CSI standard format. N. Provide all documents in electronic format. Construction drawings are to be in AutoCAD 2018 and specification in Microsoft Word 2016. Note: Design documents, related printed and electronic files become the sole property of Stony Brook Medicine. O. Assign a Construction Administrator (CA) to visit the construction site at agreed times during the construction phase to attend progress meetings, review all revisions, and field modification of the intended design, and issue updated construction reports and meeting minutes to SBM. P. Provide SBM two (2) sets of all Schematic, Design and Construction Documents, and post electronic copies in Projectmates. Q. Provide one (1) paper set of “As Built Drawings” and a set on AutoCAD to SBM’s architectural services (HAS) department that shall be loaded into Projectmates. 4. ENGINEERING AND DESIGN SERVICES A. DESIGN DOCUMENTS 1. Attend a kick-off meeting with any sub-consultants to review the scope of work, deliverables, project schedule, and procedures for work in Stony Brook Medicine (SBM). 2. Survey and collect field information required and meet with SBM personnel to understand the operation of the systems within the existing project location. 3. Allow as many site visits during the design and inspection phase as required to capture and implement the full scope. 4. Incorporate all recommendations in the Schematic Design and Basis of Design Report to finalize all equipment, material and routing. 5. Review of any of the existing documentation including, but not limited to, the drawings, in order to determine the requirements for additional information. 6. Review all codes, regulations and standards that may apply to this project. 7. Prepare and furnish Schematic Design and BOD Report (30% submission) consisting of design concept drawings showing the general layout, system description, sketches, recommendations, schedule, and rough cost estimate (construction) to SBM for review and approval. 8. Proceed with the Design Documents based on SBM review, comments and written approval of the Schematic Design and BOD Report. Incorporate all comments received and finalize all equipment, material and routing. 9. Prepare and furnish Design Documents (60% submission) that will address equipment, materials, and elements, including floor plans, and all other relevant data for SBM estimating to verify cost estimate to further refine and develop the scope. Further investigate General code, etc. along with the incorporation of all , phasing, architectural, interior design, structural, mechanical, electrical, plumbing, and fire protection system integration (if relevant to the plumbing scope). 10. Prepare and furnish specifications as required to detail and describe the work required, including finishes, quality of materials, and workmanship expected of the contractor. The specifications will include third party testing requirements and procedures, if applicable. 11. Review manufacturer’s submittals and present to SBM for approval during this Phase. Advise on coordination and lead times, if necessary. 12. Prepare and furnish an analysis of the probable cost of sufficient detail to indicate that construction of the proposed design is within the limitations of the project budget. 13. Prepare and furnish a project schedule for successful completion within an allowable timeline. 14. Prepare and submit to SBM for approval a Design Report consisting of system description, drawings, code review, list of specifications, long-lead equipment, permits, rough cost estimate, and project schedule. Delineate all assumptions and design calculations referenced. 15. Meet with SBM HAS and PMO to review the Design Documents. 16. The Engineer/Architect will coordinate all Consultants’ work respective to project scope. The Engineer/Architect will serve as the prime consultant responsible for monitoring the progress of, and leading the coordination of all other Consultants involved as applicable to support this scope. 17. Incorporate all addenda, and issue a complete set of Design Documents to SBM. Send PDF and electronic (AutoCAD) format copy to HAS. Note: Design documents, related printed and electronic files become the sole property of Stony Brook Medicine. B. CONSTRUCTION DOCUMENTS 1. Attend meetings with any sub-consultants to review the scope of work, deliverables, project schedule, and procedures for work at SBM. 2. Proceed with the Construction Documents based on SBM review, comments and written approval of the Design Documents. 3. Incorporate all comments received in the Design Documents phase and further refine all final equipment, material, and routing. 4. Prepare and furnish biddable drawings and specifications (100% submission) to select and define all materials and procedures of work. Construction documents must include a specification for third party testing (if applicable). 5. Refine the rough cost estimate and project schedule, based on the one hundred percent (100%) documents. 6. Meet with SBM HAS and PMO to review Construction Documents, cost estimate, and project schedule. If the project is over budget, the Consultant shall work with SBM to value engineer the design to bring it back within budget. 7. Incorporate all addenda and amendments, and issue a complete set of Construction Documents to SBM. Send PDF and electronic (AutoCAD) format copy to HAS. Note: Design documents, related printed and electronic files become the sole property of Stony Brook Medicine. C. BID REVIEW 1. Prepare (and if bidding is done), submit to SBM for approval a Pre-Bid Report and final Construction Bid Documents, which shall include, but not be limited to, final design drawings, specifications, final cost estimate, and project schedule, setting forth in detail the requirements for the construction of this project. 2. Assist SBM in obtaining competitive bids for the work. (If applicable) 3. Attend mandatory pre-bid conferences/walkthroughs, receive RFIs from the bidders, and issue all addenda as necessary. (If applicable) 4. Assist SBM in the evaluation of the bids. (If applicable) 5. Attend a pre-award conference with the successful bidders. (If applicable) 6. Advise SBM of any objections to the proposed list of contractors, sub-contractors, vendors, and material suppliers. D. CONSTRUCTION ADMINISTRATION (Limited per project scope — up to 3–4 site visits for observation, RFI responses, and AHJ sign-offs) 1. Schedule and conduct construction and progress meetings with the Contractor, the commissioning agent, and SBM to discuss such matters as, but not limited to, procedures, progress, shop drawings, scheduling, and RFI’s. Prepare and promptly distribute minutes to SBM and all stakeholders. 2. Attend a construction kick-off meeting with all parties to review the scope of work, schedule, and other contract matters pertaining to the project. 3. Provide equipment coordination and advise SBM on lead times. 4. Review each Contractor’s schedule of values and forward it to SBM with recommendations for approval. (if required) 5. Review and approve each Contractor’s CPM schedule. Check for compliance with the Contract Documents and forward them to SBM with comments. (if required) 6. SBM PMO shall coordinate third party testing and inspection independently and shall communicate information to the Contractor. 7. Receive, review, and respond to RFIs, shop drawings, project data, samples, and submittals required by the Contract Documents for compliance with the Contract. Transmittal and processing of all documents shall be through Projectmates. 8. Interpret and decide matters concerning performance under requirements of the Contract Documents on written request of either SBM or Contractor(s) through Projectmates. 9. Prepare and track all Design Change Notices (DCN) and issue them to SBM for review and approval through Projectmates. 10. Prepare and track all Change Orders (CO) and Construction Change Directives (CCD) through Projectmates. 11. Review each Contractor’s Application for Payment (AIA G702 and G703) and supporting documents shall be included with each application for payment. (if required) 12. Prepare a Project punch list to minimize deviations from scope/design. 13. Consultant shall provide commissioning assistance related to design, during start-up and testing of the system. Issue field reports and sign off on the final report through Projectmates. 14. Consultant shall review the contractor close out package of assembled written guarantees, manuals, and As-Built drawings to ensure the package is complete before transmitting to SBM. The consultant shall return the package to the contractor if incomplete. 15. Conduct inspections to determine the accuracy of the date(s) of substantial completion and the final completion. 16. Consultant is responsible for all amendments to the construction documents as necessary or if determined by SBM. V. SBM PROVIDED SUPPORTING ITEMS FOR PROPOSAL 1. Hayduk Engineering assessment (May 27, 2025) – attached. 2. Proposed Floor Plan VI. SCHEDULE OF COMPLETION Final Construction Documents are required within a mutually agreed upon period of time following the issuance of the Purchase Order. VII. DELIVERABLES 1. Schematic Design Documents and Basis of Design Report Submission, as outlined above. 2. Design Documents Submission, as outlined above. 3. Construction Documents Submission, as outlined above. 4. Deliverable project schedules, as outlined above. 5. Deliverable cost estimates from each phase, as outlined above. 6. Final Construction Document Submission consisting of: three (3) sets of hard copies of Signed/Sealed drawings and project manuals. One (1) soft copy of Signed/Sealed drawings and project manuals in PDF format. 7. Specifications to be submitted in standard CSI format: two (2) sets of hard copies and one (1) soft copy in PDF format. 8. AutoCAD files of Final Construction Documents: CDs and Final As-Builts of Construction Documents if modifications took place after completion of Final Construction Documents. 9. CAD files provided on CD or other portable media and are to be uploaded to SBM FTP site (Projectmates) as follows: A. Drawings shall be AutoCAD *.dwg format saved to at least 2012, named to represent their respective drawing numbers B. Provide all XREF drawings, non-path specific, organized in separate file folders. C. Provide all pen settings *.CTB files, fonts, object and shape files. VIII. CONSULTANT MINIMUM REQUIREMENTS 1. Minimum of five (5) years of experience completing projects on a hospital campus of similar size with associated rules and regulations. Work portfolio to be included in RFQ package. 2. Bidders must supply at least three (3) references (inclusive of current contact information) from similar clients that they have successfully completed in the last five years. 3. Must have experience with RO water systems and corrosive dialysis / healthcare wastewater piping design. 4. Principal must be a NYS licensed Professional Engineer or Architect (with relevant experience). 5. Provide a list of staff members, titles, and credentials. 6. Must be familiar with the Certificate of Need (CON) documents utilized by Stony Brook Medicine representatives. IX. FEE SCHEDULE To be submitted once the qualified vendor is approved. Provide the fees associated with the following titles: Principal ______ per hr. Engineering ______ per hr. Project Manager ______ per hr. Senior Designer ______ per hr. Draftsperson ______ per hr. Office / Clerical ______ per hr. X. CONTENT AND FORMAT OF PROPOSAL 1. Six (6) original sets of the Bidder’s proposal with each copy having an original signature on the cover page included with this RFQ. 2. Electronic sample of previously issued design/inspection reports for similar projects. 3. Electronic sample Set of Full set of AutoCAD *.dwg format Construction Documents (C.D.s) files named to represent their respective drawing numbers, including respective pen setting and any other file specific setting. 4. Electronic sample Set Cross referenced (XREF) files / drawings should be packaged for uploading on SBM’s servers or be non-path specific. 5. Electronic sample Set Full set of Construction Documents saved in PDF format for presentation to bidders or blue printers. 6. Firm must submit their proposals in the following format, addressing each requirement described below: 7. A cover letter, not to exceed two (2) pages, which introduces the engineering firm business establishment, with business name, address of corporate headquarters and telephone number. Including the year on which the company was founded, the location of local support offices, number of employees. The names of two individuals qualified to answer questions regarding the proposal must be included — one who will be the primary contact and the other a backup to the primary contact. 8. A detailed index of the content of the proposal. 9. A statement of objectives and approach. Bidders should use this section to describe the proposed design, including any essential exhibits, and address all the issues listed in Statement of Work. SBUH reserves the right to reject any or all proposals, negotiate terms, or cancel the RFQ. All proposals become the property of SBUH. The selected firm must sign a standard SBUH professional services agreement and comply with all applicable laws, including non-discrimination and prevailing wage requirements. Stony Brook Medicine (SBM) is committed to following the Hospital's leadership mandate to implement sustainable and/or energy-conserving products/building materials that would be required to achieve a minimum of LEED Silver status. LEED certification may or may not be applied for but the required documentation should be appropriately available upon the request of SBM. Therefore, procured products shall meet the established sustainable standards consistent with their restrictive industries such as Green Guard, FloorScore for flooring products, BIFMA for Business and Institutional Furniture, CertiPUR-US for products containing foam material, etc. All vendor estimates, proposals, and quotes must be accompanied by the appropriate reference to the respective certifying agency and or the products within the design that meet these standards. N.Y. State Finance Law §139-l Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law §201-g. N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers. Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification. The certification required above can be found on Exhibits E and H which the bidder must submit with this bid. This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”. This restricted period will be in effect until an award for this product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Michael Dillon Hospital Purchasing Michael.Dillon@StonyBrookmedicine.edu Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. The successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law. The successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. All bidders must demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit MWBE and SDVOB Utilization Plans on forms 7555-15 with their RFQ response if a Consultant or Utilization Plans on forms 7557-107 and 7564-107 if a Contractor with their IFB response. The University recommends that vendors file the required CCA-2 online via VendRep. To enroll in and use the VendRep, see the VendRep instructions at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep online at http://portal.osc.state.ny.us. To requires assistance, contact the Office of the State Comptroller’s (“OSC” _ Help Desk at 866-370-4672 or 518-408-4672 or by email at ciohelpdesk@osc.state.ny.us The State University Hospital @ Stony Brook reserves the right to request clarifications from offerors for the purpose of assuring a full understanding of responsiveness and further reservices the right to permit revisions from all offeror’s determined to be susceptible to being selected for contract award, prior to award. State University Hospital @stony Brook reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions. State University Hospital @ Stony Brook reserves the right to eliminate mandatory requirements unmet by all offerors. Any additional vendor terms which are attached or referenced with a submission shall not be considered part of the RFQ or proposal, but shall be deemed included for information purposes only. State University Hospital @ Stony Brook reserves the right to terminate any resulting contract in the event it is found that (1) the certification filed by the offeror in accordance with the State Finance Law sections 139-j and 139k was intentionally false or intentionally incomplete; and/or (2) the submission or offeror in accordance with Tax Law Section 5-a was false or incomplete. Upon such finding, the Hospital may exercise its termination right by providing written notification to the consultant in accordance with the written notification terms of the contract. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%

1. May 22, 2026Published
2. June 15, 2026Responses Due