Request for Quote (RFQ) Synchro 12 Upgrade with Support and Maintenance

The Orange County Transportation Authority (OCTA) requests quotes from authorized Synchro 12 resellers to provide Synchro 12 Upgrades with Support and Maintenance for a three (3)-year term, Effective September 1, 2026 through August 31, 2029 . The budget for this effort is $13,642.

Please note that by submitting a Bid, Bidder certifies that it is not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of any Ukraine/Russia-related economic sanction is not eligible to submit a Bid. In submitting a Bid, all Bidders agree to comply with all economic sanctions imposed by the State or U.S. Government.

All firms must be authorized resellers and providers of the items listed. The winning firm will be required to provide proof they are an authorized Synchro 12 for US Government Accounts only reseller. Unauthorized quotes will be deemed "Non-Responsive" and will not be considered for award. Firms submitting an alternative manufacturer, model, or part number shall result in a “No Bid” and will not be considered for award. Any award as a result of this RFQ will be awarded to the lowest responsive and responsible firm and shall be on a lump sum basis, in accordance with the requirements in this RFQ.

Delivery shall be by electronic download only. No tangible items will be accepted.

Prices quoted shall remain firm for the term of the Purchase Order.

In submitting a Quote, all Firms agree to comply with all economic sanctions imposed by the State or U.S. Government. Any questions or clarifications shall be submitted in writing no later than 11:00 a.m., July 9, 2026. The Authority will respond to all written questions by issuing a written addendum no later than July 17, 2026.

Approved equals will not be accepted.

An award will be made to the lowest, responsive, responsible Firm and shall be on a lump sum basis. By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit A, entitled “Orange County Transportation Authority General Provisions,” which by this reference incorporated herein. Firms who do not bid on all line items in the Pricing Proposal shall be deemed “Non-Responsive” and will not be considered for award. Firms should be aware that an award may be made without further discussion.

The successful Firm will be required to comply with all applicable Equal Employment Opportunity Laws and Regulations.

Project Details

• Reference ID: 250440
• Department: F&A-Contracts Administration and Materials Management
• Department Head: Pia Veesapen (Director)

Important Dates

• Questions Due: 2026-07-09T18:00:00.000Z

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The Orange County Transportation Authority, CA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  The Orange County Transportation Authority (OCTA) requests quotes from authorized Synchro 12 resellers to provide Synchro 12 Upgrades with Support and Maintenance for a three (3)-year term, Effective September 1, 2026 through August 31, 2029 . The budget for this effort is $13,642.

  Please note that by submitting a Bid, Bidder certifies that it is not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of any Ukraine/Russia-related economic sanction is not eligible to submit a Bid. In submitting a Bid, all Bidders agree to comply with all economic sanctions imposed by the State or U.S. Government.

  All firms must be authorized resellers and providers of the items listed. The winning firm will be required to provide proof they are an authorized Synchro 12 for US Government Accounts only reseller. Unauthorized quotes will be deemed "Non-Responsive" and will not be considered for award. Firms submitting an alternative manufacturer, model, or part number shall result in a “No Bid” and will not be considered for award. Any award as a result of this RFQ will be awarded to the lowest responsive and responsible firm and shall be on a lump sum basis, in accordance with the requirements in this RFQ.

  Delivery shall be by electronic download only. No tangible items will be accepted.

  Prices quoted shall remain firm for the term of the Purchase Order.

  In submitting a Quote, all Firms agree to comply with all economic sanctions imposed by the State or U.S. Government. Any questions or clarifications shall be submitted in writing no later than 11:00 a.m., July 9, 2026. The Authority will respond to all written questions by issuing a written addendum no later than July 17, 2026.

  Approved equals will not be accepted.

  An award will be made to the lowest, responsive, responsible Firm and shall be on a lump sum basis. By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit A, entitled “Orange County Transportation Authority General Provisions,” which by this reference incorporated herein. Firms who do not bid on all line items in the Pricing Proposal shall be deemed “Non-Responsive” and will not be considered for award. Firms should be aware that an award may be made without further discussion.

  The successful Firm will be required to comply with all applicable Equal Employment Opportunity Laws and Regulations.

• Attachments —

  Please see the Attachments section for Exhibit A. General Provisions.

• Timeline —

  Release Project Date:	July 7, 2026
  Question Submission Deadline:	July 9, 2026, 11:00am
  Proposal Submission Deadline:	July 22, 2026, 11:00am

• Project Contact —

  Kristina Jenkins

  Project Manager

  600 South Main Street

  Orange, CA 92868

  Email: kjenkins1@octa.net

  Phone: (714) 560-5875

• Procurement Contact —

  Desiree Fernandez

  Associate Contract Administrator

  550 S. Main Street

  Orange, CA 92863

  Email: dfernandez1@octa.net

  Phone: (714) 560-5811

Submission Requirements

• Submit Pricing Response (required) —

  Confirm that your response including cost is attached.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Name and Title of Person Authorized to Bind Quote. (required)
• This offer shall remain firm 120 days from the date of the quote. (required)
• I acknowledge receipt of RFQ 250440 and all Addenda. (required)
• Reseller Certificate (required) —

  Please upload proof of reseller certificate.

  All bidders must be authorized resellers to provide Synchro 12 to the State of California and local agencies of the State of California and must include proof confirming its authorization to provide Synchro 12 in their bid submittal. Unauthorized resellers shall be deemed "non-responsive" and will not be considered for award.

• Upload File(s) —

  Please attach all required documents, e.g., exhibits, licenses, etc. 

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

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