Request For Quotes (RFQ) Confidential Document Destruction and Recycling Services

The Orange County Transportation Authority (Authority) invites qualified firms to provide quotes for confidential document destruction and recycling services. The budget for this effort is $25,000 for an initial one (1)-year term, and two (1)-year option terms.

Please note that by submitting a quote, Firm certifies that it is not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of any Ukraine/Russia-related economic sanction is not eligible to submit a quote. In submitting a quote, all Firms agree to comply with all economic sanctions imposed by the State or U.S. Government.

Any questions or clarifications shall be submitted in writing no later than 4 p.m., March 19, 2026. The Authority will respond to all written questions by issuing a written addendum no later than March 23, 2026.

An award will be made to the lowest, responsive, responsible Firm and shall be on a lump sum basis. By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit C, entitled "Orange County Transportation Authority General Provisions", which by this reference is incorporated herein. Firms who do not bid on all line items in the Pricing Proposal shall be deemed "Non-Reponsive" and will not be considered for award.

Firms should be aware that an award may be made without further discussion.

The successful Firm will be required to comply with all applicable Equal Employment Opportunity Laws and Regulations.

Project Details

• Reference ID: 250248
• Department: F&A-Contracts Administration and Materials Management
• Department Head: Pia Veesapen (Director)

Important Dates

• Questions Due: 2026-03-19T23:00:00.000Z
• Answers Posted By: 2026-03-23T23:00:00.000Z

Addenda

• Addendum #1 (released 2026-03-20T19:29:26.112Z) —

  Please download Addendum No. 1.

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The Orange County Transportation Authority, CA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  The Orange County Transportation Authority (Authority) invites qualified firms to provide quotes for confidential document destruction and recycling services. The budget for this effort is $25,000 for an initial one (1)-year term, and two (1)-year option terms.

  Please note that by submitting a quote, Firm certifies that it is not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of any Ukraine/Russia-related economic sanction is not eligible to submit a quote. In submitting a quote, all Firms agree to comply with all economic sanctions imposed by the State or U.S. Government.

  Any questions or clarifications shall be submitted in writing no later than 4 p.m., March 19, 2026. The Authority will respond to all written questions by issuing a written addendum no later than March 23, 2026.

  An award will be made to the lowest, responsive, responsible Firm and shall be on a lump sum basis. By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit C, entitled "Orange County Transportation Authority General Provisions", which by this reference is incorporated herein. Firms who do not bid on all line items in the Pricing Proposal shall be deemed "Non-Reponsive" and will not be considered for award.

  Firms should be aware that an award may be made without further discussion.

  The successful Firm will be required to comply with all applicable Equal Employment Opportunity Laws and Regulations.

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Timeline —

  Release Project Date:	March 17, 2026
  Question Submission Deadline:	March 19, 2026, 4:00pm
  OCTA Response to Questions:	March 23, 2026, 4:00pm
  Quote Submission Deadline:	April 6, 2026, 4:00pm

• Project Contact —

  Trevor Worthy

  Senior Contract Administrator

  550 South Main Street

  Orange, CA 92863

  Email: tworthy@octa.net

  Phone: (714) 560-5694

• Procurement Contact —

  Trevor Worthy

  Senior Contract Administrator

  550 South Main Street

  Orange, CA 92863

  Email: tworthy@octa.net

  Phone: (714) 560-5694

Submission Requirements

• Submit Pricing Response (required) —

  Confirm that your response including cost is attached.

• Name and Title of Person Authorized to Bind Quote (required)
• I certify that I have read, understood, and agree to the terms in this solicitation, and that I am authorized to submit the response on behalf of my company. (required)
• This offer shall remain firm 120 days from the date of the quote. (required)
• I acknowledge receipt of RFQ 250248 and all Addenda. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.