Active SLED Opportunity · FLORIDA · MONROE COUNTY SCHOOL DISTRICT, FL
AI Summary
Monroe County School District seeks licensed firms for a professional services contract to provide standby FEMA Public Assistance consulting services for disaster response. The contract covers all district properties with no guaranteed usage. Proposals due by July 7, 2026.
The School Board of Monroe County, Florida is issuing a Request for Proposal (RFP) from firms licensed to do business in Florida interested in being considered for award of a professional services contract for Standby Contract for FEMA Public Assistance Consulting Services in the event of a manmade or natural disaster in Monroe County School District (MCSD) on an as-needed basis. This RFP and resulting agreement covers all buildings, facilities and property of the School District. MCSD does not guarantee quantity of services or usage of vendors selected. Services from approved vendors will completely be dependent upon the needs of the District.
The Respondent shall provide a narrative of the firm’s qualities and capabilities that demonstrates how the firm will work with the School District to fulfill the requirements of this Project. Describe the firm’s methods of providing FEMA Public Assistance consulting Services listed in Section One, both in the office and at locations affected by the disaster.
The Respondent shall provide a project history of the firm or organization demonstrating experience with projects that are similar in scope and size to the proposed Project.
The Respondent shall provide a list of past projects indicating the following:
i. Name and full address of the referenced project client
ii. Name and telephone number of client contact for referenced project
iii. Date of initiation and completion of contract
iv. Summary of the project and services
The Respondent shall describe the approach and methodology it will use to accomplish the work defined herein. The project approach shall include information on schedule and availability where applicable.
a. The Respondent shall describe the approach and methodology it will use to accomplish the work defined herein. The project approach shall include information on schedule and availability where applicable.
b. The Respondent shall include a list of the proposed staff that will perform the work required if awarded this contract. An organizational chart and management plan should be included in this section. The Respondent shall also include minimum qualifications for each class of employee of the project team and identify his/her role on the team. Include in this section the location of the main office and the location of the office proposed to work on this project.
c. The Respondent should include in this section the number of disaster services contracts they currently hold in 1) south Florida 2) the state of Florida and 3) the southeast United States and provide information on resources and capability to meet the needs of multiple contracts in the event of a major event that impacts the region.
Respondent shall provide any additional project experience that will give an indication of the Respondent’s overall abilities.
Respondent shall use a format similar to that of the sample shown below, with at least as much detail. The titles of persons working on this project and the hourly rates shall be listed. Any other expenses not included in these hourly rates shall be itemized at the bottom.
PROJECT BUDGET
FEMA Public Assistance Consulting Services
You may use a spreadsheet of your own design, but it must be in similar format, and include at least as much information.
*base hourly rate does not include "out-of-pocket" costs, such as travel, lodging, meals, supplies, etc.
**specify what is included and not included in fully loaded hourly rate
Position Description | Hourly Rate* | Fully Loaded Hourly Rate** |
Research Consultant | 150.00 | 200.00 |
Research Assistant | 80.00 | 100.00 |
Administrative Assistant | 50.00 | 75.00 |
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Upload proposal here
Please Upload Respondent's W-9 Form
Provide download and complete the attached form. Respondents must provide three (3) references from agencies you have provided similar goods or services to in the past five (5) years.
Please upload a clear and legible copy of all licenses, certifications, and qualifications noted in the specifications as required or preferred for award eligibility
Please upload a certificate of insurance evidencing all coverages and minimum policy limits required by this Solicitation. Offers not including proof of required insurance may be deemed non-responsive and may not be considered for award.
Respondent is required to disclose any personal or business relationship with an employee of the Monroe County School District, or any member of the School Board of Monroe County, Florida. Please download, complete and upload the attached form.
Respondent certifies that, neither the firm nor any person associated therewith in the capacity of owner, partner, director, officer, principal, investigator, project director, manager, auditor, and/or position involving the administration of federal funds:
(a) Is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions, as defined in 2 CFR Chapter 180, by any federal department or agency;
(b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Is presently indicted for or otherwise criminally or civilly charged by a federal, state, or local Governmental entity with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(d) Has within a three-year period preceding this certification had one or more federal, state, or local government public transactions terminated for cause or default.
Respondent further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this project by any federal agency.
Respondent certifies the following:
• The terms of Respondent’s offer, including pricing, have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter related to such terms, with any other Respondent or competitor; and
• Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed to other Respondents or competitors, and will not knowingly be disclosed by the Respondent prior to public opening of the bid or proposal, directly or indirectly, to any other Respondent or competitor; and
• No attempt has been made or will be made by the Respondent to induce any other person, partnership or corporation to submit, or not to submit, a bid or proposal for the purpose of restricting competition; and
• The statements contained in Respondent’s offer are true and correct, and made with full knowledge that School Board will rely upon the truth of the statements contained in this affidavit in awarding contracts for said project.
If awarded a contract by the School Board of Monroe County, Florida (“School Board”), in accordance with Florida Statute 287.087, Respondent agrees to the enforce a drug-free workplace, including at a minimum:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in section (1).
4. In the statement specified in section (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
Respondent acknowledges the following:
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
The following is a list of rules that contractors/vendors and their personnel must adhere to while working on Monroe County School projects. Failure of the contractor/vendor to abide by the rules will result in the violators being removed from the job site. All costs resulting from this will be the responsibility of the contractor/vendor. Please sign these rules and indicate the contractor/vendor’s agreement to follow them.
• Casual communications by contract/vendor personnel with students, staff, or faculty is prohibited.
• Convicted felons and employees with a past history of child abuse or molestation shall not be used on Monroe County School projects.
• The schools are “Drug Free Zones,” use or possession of illegal substances and alcohol in any form are prohibited.
• The schools are “Tobacco Free,” no tobacco use is permitted on the school campus, in parking lots, or inside school restrooms.
• Vulgar language or gestures discernible to students or school staff is prohibited.
• Fighting or physically abusive actions of a similar nature are prohibited.
• Appropriate and modest attire is required while working on school campus. Revealing clothing will not be permitted.
• Clean up of work area is required on a daily basis. Hazardous materials shall not be put in school trash receptacles.
• Work that may be disruptive to the school shall be scheduled with the school administration or done after normal school hours.
• Pets are not allowed on campus.
Preference shall be given to businesses with drug-free workplace programs. Whenever two or more of a proposal, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, an proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tie vendors have a drug-free workplace program. See Drug Free Workplace Form for qualifications.
Respondent acknowledges and agrees to the General Terms & Conditions attached to this Solicitation.
Please download, sign and notarize the attached Certification. Offers made without a completed Certification Form will not be considered for award
Check All That Apply
A Payment & Performance Bond May Be Required for All Construction Projects Valued at $100,000 or More
Payment & Performance Bond is Required for All Construction Projects Valued at $200,000 or More
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For projects with a mandatory completion date, you have the option to assess monetary damages against a contractor who fails to complete the project by the stated deadline. Damages are assessed at a specified rate (eg. $100 per day beyond deadline).
Liquidated damages may be assessed on a daily or weekly basis
Enter the monetary rate of damages to be assessed for untimely completion
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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