RFP 26-013 - Student Payment Center

Tarrant County College District ("TCCD" or the "College") is soliciting proposals from qualified firms to provide a comprehensive, secure, cloud-based, and fully integrated Student Payment Center solution that supports the College's student financial services operations. The solution shall provide a centralized platform for student payment plans, electronic payment processing, online and in-person payment acceptance, electronic billing and statements, refund management, cashiering operations, third-party sponsorships, campus-wide eCommerce, reporting, and related payment services. The College seeks a solution that improves the student payment experience, increases operational efficiency through automation, strengthens financial oversight, and integrates seamlessly with the College's Enterprise Resource Planning (ERP) system and other institutional technologies.

Commodity Codes

• Commodity Codes: UNSPSC 641017 Electronic fund transfer and payment products: Account management products with specific capabilities offered by banks on a fee basis UNSPSC 43222605 Network gateway: In the IP community, an older term referring to a routing device. Today, the term router is used to describe nodes that perform this function, and gateway refers to a special-purpose device that performs an application-layer conversion of information from one protocol stack to another. Devices that perform application layer conversion from one protocol stack to another and devices used to connect voice-over-Internet Protocol (VoIP) and dial access solutions to the Public Switched Telephone Network (PSTN). UNSPSC 43231513 Office suite software: Software that includes integrated modules for word processing, spreadsheet, e-mail, presentations, data management and analysis. General share the same command formatting for ease of transfering data from one module to another. UNSPSC 43231601 Accounting software: Software to enable business functions relating to accounting and management UNSPSC 64101701 Bill paying application: An application that enables automated payments from a banking, brokerage or mutual fund account to vendors on a scheduled basis. Automatic bill payments occur over an electronic payment system, such as the Automated Clearing House ACH UNSPSC 80141640 Digital point of sales system: A digital POS system allows ecommerce retailers to sell products in their physical store while selling the same products online. In general, these systems make the process of collecting money a whole lot easier. UNSPSC 84121608 Payment gateway services: An e-Commerce application that authorizes payments for online transactions. It is a secured transaction of payments between a payment portal (website, landing page, mobile phone etc.) and the acquiring bank. UNSPSC 84121611 Transaction fees: A fee charged by payment processors to process a particular card transaction (Acquiring fees). The fee is typically charged to the merchant who uses the payment processing services. UNSPSC 84131613 Claims payment processing or administration: Services offered by suppliers (Third-Party Payers or Third-Party Administrators) who collect insurance premiums from various group clients, handle payment to service providers (health, dental, drug) and remit premiums collected back to insurance companies. In some cases, may act to pay on behalf of insurance company, and directly contact and maintain information with the group clients.

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Public Notices

Name Type # Files Requirement Instructions Actions The supplier is in compliance with all relevant requirements of the Americans with Disabilities Act (ADA) as it applies to performance under this RFP. By submission of a bid, the supplier acknowledges it intends to comply with the ADA. If the supplier does not comply with the ADA, TCCD reserves the right to suspend or cancel any such work under this RFP and shall only be financially responsible for products delivered or services rendered up to any such suspension or cancelation. Data Type: True/False N/A Required The supplier has read and agree to the Terms and Conditions and agree that the TCCD Standard Terms and Conditions shall govern any purchase order / contract issued as a result of this solicitation (RFP). Please review at: https://www.tccd.edu/documents/community/business/bids-with-tcc/purchasing-policies-conditions/purchasing-terms-conditions-08-21.pdf Data Type: True/False N/A Required The supplier represents and warrants that all products and/or services furnished under this RFP shall comply with applicable federal, state and local laws, rules, regulations and ordinances. The supplier shall, at supplier's expense, give all required notices and secure all required permits necessary for performance hereunder. Data Type: True/False N/A Required Proof of Insurance File Type: PDF (.pdf) 1 Required Acknowledgment of Addenda (if issued) File Type: PDF (.pdf) 1 Required

Attachments

• RFP_26-013_Wet_Signature_Page.docx
• Standard_Forms__Q-89JR_
• RFP_26-013_COST_PROPOSAL.xlsx
• RFP_26-013_Demo_Script.pdf
• RFP_26-013_Student_Payment_Center.pdf
• Standard_Terms_and_Conditions_of_Purchase__Q-12LS_
• Insurance_Requirements_-_notification.pdf
• Exhibit_2_-_RFP_Technical_Requirements.xlsx
• Certificate_of_Interested_Parties_-_notification__4_.pdf