RFP #26-2902 - Countywide Multifunction Copier Fleet

AI Summary

Denton County seeks proposals for a firm fixed price contract to lease and support a countywide multifunction copier fleet, including equipment, installation, maintenance, and training, ensuring reliable and standardized document handling services.

Opportunity details

Solicitation No.: 234468
Type / RFx: RFP
Status: Open
Level: county
Published Date: Invalid Date
Due Date: Invalid Date
NAICS Code: 333316 AI guide
Jurisdiction: Denton County
State: Texas
Agency: Denton County

Description

Denton County is seeking sealed proposals to establish a firm fixed price contract for the lease and full-service support of a Countywide Multifunction Copier Fleet. The awarded Contractor shall provide all equipment, installation, network integration, relocations, training, maintenance, service, warranty support, and related labor and materials necessary to support a reliable, efficient, and fully functional fleet.The proposed solution shall deliver consistent performance across all device types and locations, including high-quality printing, scanning, and document handling capabilities. The County’s objective is to ensure dependable day-to-day operations, minimize service interruptions, and provide a standardized user experience that supports departmental workflows.The County intends to award one supplier based on the evaluation criteria outlined in this RFP. The County reserves the right to accept or reject any proposal, in whole or in part, and to award in the best interest of Denton County.

Commodity Codes

Commodity Codes: NIGP 60038 Copy Machines, Bond, Plain Paper Type Including Parts and Accessories NIGP 60043 Copy Machines, Digital-Networked NIGP 60046 Copy Machines, Digital NIGP 98526 Copy Machine, Plain Paper Type, Including Cost-Per-Copy Type Leases, Rental or Lease NIGP 98527 Copy Machines, Digital and Analog Types, Rental or Lease

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	May 22nd 2026, 10:00 AM CDT	N/A
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	Jun 3rd 2026, 2:00 PM CDT	N/A
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jun 18th 2026, 2:00 PM CDT	N/A

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
TAB 1 – ADMINISTRATIVE SUBMITTALS	File Type: PDF (.pdf)	Multiple	Required
TAB 2 - PROPOSER BACKGROUND AND RELEVANT QUALIFICATIONS	File Type: PDF (.pdf)	Multiple	Required
TAB 3 - TECHNICAL APPROACH, EQUIPMENT, & IMPLEMENTATION	File Type: PDF (.pdf)	Multiple	Required
TAB 4 – SERVICE / SLA	File Type: PDF (.pdf)	Multiple	Required
TAB 5 – COST PROPOSAL	File Type: Any (.*)	Multiple	Required

Attachments

Key dates

Invalid DatePublished
Invalid DateResponses Due

AI classification tags

office equipment leasing multifunction copiers equipment maintenance services network integration document management printing services

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.