(RFP) 26-31, On-Call Electrical Services - Annual Contract

Q (AES Questions): # RFP Reference Question 1 Section II.A – Scope of Work (p. 13) The Scope of Work references camera systems and network cabling solutions. Please confirm whether the Contractor is expected to furnish and install low-voltage/data cabling and IP camera infrastructure under this contract, or whether the County’s expectation is limited to electrical power supply and related support to those systems. 2 Section II.C.1 – Contractor Requirements (p. 15) Section II.C.3 requires the Contractor to have a licensed unrestricted electrical contractor on staff. Please confirm whether the County requires the prime proposer itself to employ this license holder directly, or whether this requirement may be satisfied through a formally committed teaming partner or subcontractor approved by the County. Section II.C.1 – Contractor Requirements (p. 15) Section II.C.1 requires a minimum of five (5) years hands-on experience in commercial electrical servicing and repairs. Please confirm whether the County is evaluating this requirement at the firm/team level based on the experience of the personnel proposed to perform the work, or strictly at the entity level of the prime proposer. 4 Section II.C.2 – Location Requirement (p. 15) Section II.C.2 requires the Contractor to be located within a 40-mile radius of Henry County. Please confirm whether this requirement is based on the firm’s principal business address, its dispatch / operations location, or the physical location of the personnel and equipment assigned to respond to under the contract. 5 Section II.B.2 – Response Time (p. 14) The RFP defines normal business hours as 6:30 AM to 6:00 PM, Monday through Friday, and requires response within 48 hours. Does the 48-hour response time apply to calendar days or business days? For example, if a non-emergency request is received at 5:00 PM on a Friday, is response required by 5:00 PM Sunday (calendar) or 5:00 PM Tuesday (business days)? 6 Section II.B.3 – Emergency Response (p. 14) For emergency service, the RFP states response shall be within one (1) hour of the request. Please confirm whether “response” means on-site arrival within one hour, or initial acknowledgment / live contact within one hour followed by dispatch to the site. 7 Section II.B.12 – Underground Utility Locating (p. 14) The RFP states underground locating of all utilities on County property shall be done by the Contractor, including utilities not located by Georgia 811. Does the County have existing records, as-built drawings, or utility maps for County-owned underground utilities that will be made available to the Contractor prior to or at the start of work? 8 Section II.C.9 & Cost Proposal – Equipment (p. 15–16 & 29) The Cost Proposal includes separate hourly rates for Bucket Truck and Lift in addition to labor rates. Please confirm whether those equipment rates should include operator cost, or whether operator labor should be priced separately under the applicable labor rate lines. 9 Section II.D.2 – Pricing / Materials Markup (p. 16) The Cost Proposal requires a percentage markup for materials. Is there a maximum allowable markup percentage the County will consider, or will any reasonable and competitive markup be evaluated on its merits? 10 Section II.C.6 – Personnel Identification (p. 15–16) The RFP requires that County staff be given the name of the technician dispatched at the time of the service request and that all personnel pass a criminal background check provided by Henry County Police Department. What is the typical turnaround time for the HCPD background check process, and will the County initiate this process upon contract award or does the Contractor initiate it? 11 Section II.C.1 – Subcontractors (p. 15) Section II.C.1 states subcontractors are not to be used except in extenuating circumstances with prior written approval. Please provide examples of the types of circumstances the County would consider “extenuating,” including whether specialty licensed work such as elevator controls, fire alarm-related scope, low-voltage/data cabling, or similar specialty systems would qualify. 12 Section III – Proposal Format / Section IV – Evaluation Criteria (p. 18 & 20) Section III requires an organizational chart and a list of commitments of key team members with estimated completion dates by projects. Please confirm whether brief summary listings are acceptable for current commitments, or whether the County expects a detailed project-by-project workload schedule for each proposed key team member. 13 Section V – Cost Proposal Form (p. 29) The Cost Proposal form requests a Grand Total combining unit-price labor and equipment rates. Since no estimated quantities are provided, please confirm whether the County expects proposers to sum the listed unit rates only, or whether the County intends to evaluate the proposal on the individual rate items rather than an estimated annual total. 14 Section II. C.9 Section II.C.9 requires the Contractor to either own or have immediate access to required equipment, including a hydraulic bucket truck capable of reaching 60 feet and trenching/boring equipment. Please confirm whether rental agreements, subcontracted equipment access, or on-call equipment arrangements satisfy this requirement at the time of proposal submission, or whether the County expects proposers to own or lease this equipment directly.

A: 1.Yes, the expectation is that the contractor must have the ability to troubleshoot, and install low voltage and camera systems and furnish any material needed unless otherwise is specified by the County. 2.The company must employ the unrestricted license holder or be owned by one. 3. The County is evaluating this requirement at the firm/team level based on the experience of the personnel proposed to perform the work and the company itself. 4. office location. 5. calendar days. 6. On site within an hour. 7. we do for some locations. 8. the cost should be separate rates. 9. no more than 20% mark up 10. After award the contractor will be given the contact information and paperwork to fill out to set up finger printing for background checks. the process takes about 2 weeks. 11. no, those specialty contracts are already in place. 12. The County expects a detailed project-by-project workload schedule for each proposed key team member. 13. Cost is not included in the evaluation process 14. on-call equipment arrangements and rental equipment can be used as long as it is readily available 24/7

Q (1 Section II.A – Scope of Work): (p. 13) The Scope of Work references camera systems and network cabling solutions. Please confirm whether the Contractor is expected to furnish and install low-voltage/data cabling and IP camera infrastructure under this contract, or whether the County’s expectation is limited to electrical power supply and related support to those systems.

A: no, those specialty contracts are already in place.

Q (2 Section II.C.1 – Contractor Requirements): (p. 15) Section II.C.3 requires the Contractor to have a licensed unrestricted electrical contractor on staff. Please confirm whether the County requires the prime proposer itself to employ this license holder directly, or whether this requirement may be satisfied through a formally committed teaming partner or subcontractor approved by the County.

A: The prime propser itself must employ/ have unrestricted license.

Q (Section II.C.1 – Contractor Requirements): (p. 15) Section II.C.1 requires a minimum of five (5) years hands-on experience in commercial electrical servicing and repairs. Please confirm whether the County is evaluating this requirement at the firm/team level based on the experience of the personnel proposed to perform the work, or strictly at the entity level of the prime proposer. 4 Section II.C.2 – Location Requirement

A: The County is evaluating the requirement at the Firm/team level based on the experience of the personnel proposed to preform the work.

Q (Cost Structure): Can services on page 29, lines 7-9 of the "RFP #26-31 On-Call Electrical Services - Annual Contract Cost Proposal" be proposed as a cost plus mark-up?

A: No, equipment and boring cost must be quoted at a flat rate. And no more than 10% mark up on material.

Q (Emergency Response Capability): Will there be a separate job request for the emergency services capability? Including an allotment for time spent on call or standby during non emergency periods?

A: Emergancy services is a part of what is being quoted. there should be a regular time price and emergancy pricing.