SLED Opportunity · TEXAS · CITY OF MCALLEN
AI Summary
City of McAllen requests proposals for design, upgrade, integration, and installation of cloud-based Flight, Gate, Baggage Information Display Systems and Terminal Public Address System. Mandatory pre-submittal conference on Jan 20, 2026. Proposal deadline Jan 29, 2026, 2:30 PM CST.
REVISED - NOTICE TO RESPONDENTS Solicitation Type and Name : Request for Proposals for a Cloud-Based Flight Information Display System (FIDS), Gate Information Display System (GIDS), Baggage Information Display System (BIDS), Terminal Public Address (PA) system upgrade. Solicitation Number: 01-26-C17-267 Description: The City of McAllen is soliciting proposals for the design, upgrade, integration and installation of a cloud-based Flight Information Display System (FIDS), Gate Information Display System (GIDS), Baggage Information Display System (BIDS), Terminal Public Address (PA) System. Currently, the baggage carousel is displayed through FIDS. This project provides for the upgrade and/or replacement of these systems. Proposal Submittal Deadline: Proposals addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, January 29, 2026 at 2:30 p.m., Central Standard Time (CST). All proposals are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy, and/or late proposals shall not be accepted. Mandatory Pre-Submittal Conference: McAllen International Airport, Executive Conference Room, 2500 S. Bicentennial Blvd., McAllen, TX 78503 on Tuesday, January 20, 2026 at 2:00 p.m. CST. Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/82920173222?pwd=US8oeBanqgGnK9SyiY7CA8K5oBA4Qm.1; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 829 2017 3222; Passcode: 333187. Additional Zoom login/meeting information is available in the City’s bidding portal. All prospective respondents are required to have a representative in attendance in order for a submission to be responsive. Failure to attend will result in rejection of the bid. Site Visit: A site visit will be held immediately after the Pre-Submittal Conference. Title VI Solicitation Notice: As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law. To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form. A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five thousand dollars ($5,000) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification. Potential respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number. The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety (90) calendar days without taking action. Applicable Product Categories: 03554 Information Display Systems, Flight (F.I.D.S. - Airport); 03522 Airport Equipment (Not Otherwise Classified); 80166 Signs, Electronic Display, Marquee, etc.; 90569 Signage Services, Aircraft and Airport CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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