RFP No. 26-24 Automated External Defibrillator (AED) Program Management Services Districtwide

Purpose – The San Bernardino City Unified School District, hereafter "the District" is seeking proposals from qualified vendors to provide comprehensive Automated External Defibrillator (AED) program management services across District school and administrative sites. The selected vendor will be responsible for ensuring AED regulatory compliance, device readiness, preventative maintenance, consumables management, and program oversight to support the District’s emergency response preparedness.

Background

The San Bernardino City Unified School District (SBCUSD) is the seventh-largest public school District in California with an average enrollment of about 44,000 students. SBCUSD encompasses 105 square miles in the center of San Bernardino County, consisting of small schools in rural mountain and foothill communities and larger suburban schools in valley flatland areas. The District operates 49 elementary schools, 11 middle schools, and 10 high schools. In addition, the District operates a continuation school, community day school, independent study schools, charter schools, and adult education and preschool programs. (For additional information on the District, log onto http://sbcusd.com).

Project Details

• Reference ID: 26-24
• Department: Purchasing Department
• Department Head: Laura Cardenas (Purchasing Services Director)

Important Dates

• Questions Due: 2026-04-29T18:00:00.000Z

Evaluation Criteria

• Fee Schedule, Costs, Best Value Pricing Structure (40 pts)
• Meeting RFP requirements; Response to Scope of Services (30 pts)
• Firm’s expertise, background, personnel qualifications, and experience with School Districts similar in size and scope to SBCUSD (20 pts)
• RFP Format, Organization, and Clarity (5 pts)
• Acceptance of District T&C’s (5 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. General Conditions
  2. Special Provisions and Specifications
• Exceptions —

  Please carefully review the sample agreement on page 18 of the attached RFP, read, offer any exceptions, and upload your response. Exceptions offered do NOT have to be accepted by the District and may be grounds for disqualification. (This is optional. By not responding to this question, the District assumes there are no exceptions)

• Do you understand that: (required) —

  Contact with any other individual, other than a member of the District's Purchasing Department regarding this RFP may be grounds for disqualification of your Proposal.

  Also, after bid opening, the contents of any proposal shall not be disclosed or made available to competing entities during the evaluation process.

• Proposal (without Fee Proposal or Pricing) (required) —

  Please upload your COMPLETE Proposal here. *Upload cost breakdown separately in the next step.

  DO NOT INCLUDE YOUR PRICE PROPOSAL HERE 

  NOTE:  There wil be a 10 point penalty if pricing is included in this section.

  Section A – Cover Letter/Letter of Interest
  Section B – Description of Company
  Section C – Personnel and Staffing Resources
  Section D – Capacity and Methodology.

• Substitution/Or Equal Price Breakdown —

  If you are offering a substitute/or equal please confirm that your Price Breakdown and Specs is not attached in your Proposal and is attached separately here.

• Optional Services/Items Offered.
• Proof of Fiscal Stability (required) —

  The District may request a copy of your most recent audited financial statement attesting to the financial stability of the respondent during the evaluation stage of the RFP process.

  If requested, the document must be submitted and received within 5 days of the request in a sealed envelope addressed to: Attention James Soto, Contract Analyst, at 777 N F Street, San Bernardino, CA 92410, with the Proposer’s Company Name, RFP Number, RFP Title, and marked “Financial Statement” clearly indicated on the outside of the envelope.

  Alternatively, the financial document may be submitted via email to contracts@sbcusd.k12.ca.us as instructed by the District. The District treats all financial statements as proprietary and confidential.

• Price Breakdown - Pricing Table (required) —

  Confirm that your fee proposal is not attached in question 5 above and is attached separately here.

• Qualification Statement (required) —

  Please upload the completed Qualification Statement located in Attachments.

• Non-Collusion Affidavit (required) —

  Please upload the completed Non-Collusion Affidavit, Suspension, Ineligibility an Voluntary Exclusion located in Attachments.

• Vendor Application (required) —

  Please upload the completed Vendor Application located in Attachments.

• W-9 (required) —

  Please upload the completed W-9 located in Attachments.

• Equal Opportunity Certification (required) —

  Please upload the completed Equal Opportunity Certification located in Attachments.

• Certification Regarding Debarment, Suspension, Ineligibility an Voluntary Exclusion (required) —

  Please upload the completed Certification Regarding Debarment, Suspension, Ineligibility an Voluntary Exclusion located in Attachments.

• Workers' Compensation Certification (required) —

  Please upload the completed Workers' Compensation Certification located in Attachments.

• EDGAR Federal Funding Compliance Form (required) —

  Please upload the completed EDGAR Federal Funding Compliance Form located in attachments.

• Family Educational Rights and Privacy Act (FERPA) Form (required)
• Conflict of Interest and Disclosures (required) —

  Please upload the completed Conflict of Interest and Disclosures located in Attachments.

• Notification of Asbestos Related Information (required) —

  Please upload the completed Notification of Asbestos Related Information located in Attachments.

• Contractor’s Certificate Regarding Hazardous Materials (required) —

  Please upload the completed Contractor’s Certificate Regarding Hazardous Materials located in Attachments.

• Designation of Subcontractors —

  Please upload the completed Designation of Subcontractors located in Attachments.

• Maintaining Appropriate Adult-Student Interactions (required) —

  Please upload the completed Maintaining Appropriate Adult-Student Interactions, Acceptance and Understanding of Board Policy 4119.24  located in Attachments.

• Performance Bond (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Performance Bond and Certificate(s) of Insurance to San Bernardino City Unified School District so that it is received within 15 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Do you understand a San Bernardino City Business License is required of your for providing services within the City of San Bernardino? (required)
• Fingerprint and Criminal Background Check Certification (required) —

  Do you understand and agree that, upon award, a completed Fingerprint and Criminal Background Check Certification will be required to be submitted within 15 days.

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  Will you want your bidder to separate a Price Proposal from the rest of the Response?

• Evaluation Criteria (required) —

  Do you want to insert a "Best Value" Evaluation Criteria now, or wait until after the responses are open?

• Is this is a software purchase? (required)
• Contract Term (required) —

  Please provide the contract term for the agreement resulting from this solicitation.

  Please use the following format: one (1) year from the Board of Education approval but may be extended for four (4) additional successive one-year extensions, at the sole discretion of the District, not to exceed an accumulative total of five (5) years