RFP-RC-2026-017 - Fuel Management Software and Dispensing Pumps

AI Summary

Rockland County seeks proposals for emergency replacement of fuel management software and dispensing pumps at health and county facilities. The RFP includes software, hardware, and related fuel system components with a submission deadline of June 2, 2026.

Opportunity details

Solicitation No.: 234025
Type / RFx: RFP
Status: Open
Level: county
Published Date: Invalid Date
Due Date: June 2, 2026
NAICS Code: 541512 AI guide
Jurisdiction: Rockland County
State: New York
Agency: Rockland County

Description

The County of Rockland Department of General Services, Facilities Management Division, is seeking proposals for the emergency replacement of an obsolete Gasboy TopKat fueling management software system that controls and monitors two (2) fuel dispensing pumps located at the Dr. Robert L. Yeager Health Center, Building E, Pomona, NY and one (1) fuel dispensing pump located at 55 New Hempstead Rd, New City, NY. There are two additional fuel dispensing pumps in New City that will be replaced at a later date.

Commodity Codes

Commodity Codes: NIGP 46020 Fuel Hoses: Diesel, Gasoline, etc., Including Fittings NIGP 55736 Fuel System Parts and Accessories NIGP 72004 Automatic Fueling Systems, Including Parts and Accessories NIGP 76533 Filters: Air, Fuel, Hydraulic, Oil, etc., Heavy Duty Equipment NIGP 82040 Controls: Combustion, Fuel Cut-Off, Hardness, High-Low Water Level, Ignition, etc. NIGP 84522 Fuel Test Kits and Devices NIGP 90662 Petroleum and Fuel, Storage and Distribution, Architectural Services NIGP 91439 Facility Fuel Systems NIGP 92574 Petroleum and Fuel Storage and Distribution Engineering NIGP 92845 Fueling Services, Mobile, Vehicle NIGP 95850 Fuel Management Services

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	May 7th 2026, 4:00 PM EDT	N/A
Upcoming	PRE-PROPOSAL MEETING	Facilities Management Office, 50 Sanatorium Road Building A, 2nd Floor, Pomona NY 10970	A transcript of the questions and answers will be distributed, to all attendees and proposers who have returned the Receipt Confirmation Form. Verbal questions will be allowed at the meeting. However, questions of a complex nature, or questions where the proposer requires anonymity, should be forwarded in writing to the County prior to the meeting. Bidders are encouraged to arrive 10 minutes early to allow time to check in with security personnel, located inside the 1st floor main entrance of Building A.	May 21st 2026, 10:00 AM EDT - May 21st 2026, 11:00 AM EDT	No
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jun 2nd 2026, 3:00 PM EDT	N/A

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
Does your proposal include exceptions to the County's Appendix B, Terms & Conditions?	Data Type: Yes/No	N/A	Required

Attachments

Key dates

Invalid DatePublished
June 2, 2026Responses Due

AI classification tags

fuel management software fuel dispensing pumps fuel system parts and accessories automatic fueling systems fueling services facility fuel systems fuel storage and distribution

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.