Active SLED Opportunity · TEXAS · CITY OF BALCH SPRINGS
AI Summary
City of Balch Springs seeks a General Maintenance Contractor Consultant for on-call maintenance and construction services including civil engineering, planning, drainage review, and project management for city public facilities. Proposals due May 21, 2026.
SCOPE OF WORK In preparing a response to this Request for Qualifications (RFQ), the General Maintenance Contractor Consultant shall address the following specific components that should be included in the scope of work. The final scope of work will be coordinated with the City staff and the selected General Maintenance Contractor Consultant . The firm hired is to provide on call general maintenance, and/or general construction of city public facilities including but not limited to: street, drainage and utility infrastructure, maintenance, building construction/maintenance and landscape maintenance services, including but not limited to the following areas: GENERAL SERVICES-. The General Maintenance Contractor Consultant shall be capable of performing numerous disciplines such as general construction management and services, planning, development review, surveying, general civil engineering, landscape design, architectural design, geotechnical analysis, ADA compliance review, construction management, structural engineering, environmental reviews, floodplain management, construction inspection, or at a minimum have the ability to coordinate with firms that provide such services. The General Maintenance Contractor Consultant may, as needed, manage capital projects with regard to engineering, budget and cost management, compliance with state and federal regulations, contract administration, construction management, construction engineering and inspection, and quality assurance, material testing, and project closeout. DEVELOPMENT REVIEW - The General Maintenance Contractor Consultant may participate in technical review of and answer inquiries relating to development review. PLANNING- The General Maintenance Contractor Consultant will provide technical expertise and assist in planning initiatives such as comprehensive planning, future land use planning, water, wastewater, drainage and stormwater management planning, special area planning, street projects, building maintenance and other related projects, etc. The General Maintenance Contractor Consultant shall make recommendations regarding regulations and ordinances pertaining to engineering, planning, and development matters. Review applications that are assigned by City for administrative completeness Review applications for general compliance with City’s Construction Standards, Development Codes and Ordinances and Master Plans. Submit a quarterly, biannual or annual General Maintenance Plan DRAINAGE REVIEW – The General Maintenance Contractor Consultant will perform drainage reviews for drainage prevention maintenance cleanup of site development for conformance to City’s Hickory Creek Flood Protection Plan within the City limits as required by and in compliance with the City’s Development Code, Subdivision Ordinance, TCEQ regulations, and any other applicable drainage standards as those may be updated from time to time. CAD and GIS CAPABILITIES – Must have computer aided drafting experience and software (preferred software – BLUEBEAM) and geographical information system experience and capabilities that are compatible with City’s systems and will, upon request, provide electronic files to the City. WORK PRODUCT, REPORTING, and COMMUNICATION – The General Maintenance Contractor Consultant is expected to provide the City with copies of all work products without limitation, to include email correspondence, reports, analyses, correspondence, plans, drawings, and any other document produced in connection with the relationship with the City in printed and electronic form as requested. The City shall own all rights, title, and interest, including all copyrights and intellectual property rights to all documents that are created in connection with the consultant’s relationship with the City. OTHER CONSIDERATIONS - The scope of work to be performed by the General Maintenance Contractor Consultant for various City projects may include engineering services relating to the general maintenance for the planning, preliminary engineering, and construction engineering of projects. A detailed Scope of Work will be provided for specific projects. Services to be provided may include some of, but not limited to, the following: Prepare preliminary project costs Assist the City in the financial planning for projects Meet with the City and representatives of local, state, and federal agencies as necessary Perform surveys and assist in negotiations for land rights when required Attend public meeting and/or conferences with the City and representatives of other agencies and interested parties May advise and assist City officials with periodic review, editing and modification of subdivision and zoning regulations. Attend public meetings and provide input to meeting participants as needed. Provide construction staking as required Provide material testing as required Assist with preparation of environmental review records or impact statements Assist the City with property surveys, property plats, legal descriptions, and other items necessary for negotiating for land rights and easements as required Furnish consultations necessary to correct unforeseen project difficulties after City accepts work May review engineering plans submitted for new subdivisions including drainage, storm run-off, sewer, and septic systems May review of engineering plans for constructability and compliance with City requirements for any large commercial facilities planned in the City per City approved State and local standards Floodplain Management engineering review and interaction with FEMA and TXDOT including possible preparation of LOMA / LOMR process. Prepare / Manage / Attend pre-construction meets and regularly scheduled construction meetings Provide site observation of City projects under construction and prepare site visit documentation. The selected firm will only take direction from the Senior Director of Operations, Senior Director of the Business & Capital Department, City Engineering Advisor and City Manager’s office. **Solicitation Type**: RFQ - Request for Qualifications (Formal) **Source ID**: PU.AG.USA.2364.C17813751 **Piggyback Contract**: No **Question Acceptance Deadline**: 05/14/2026 12:00 PM EDT **Questions are submitted online**: No **Bid Submission Type**: Physical Bid Submission **Additional Bidding Instructions**: DEADLINE FOR SUBMISSION Proposals are due on or before 1:00pm Thursday, May 21, 2026. Proposals will not be accepted after such time and date. Please return all proposals sealed and marked City of Balch Springs, General Maintenance Contractor Consultant Proposal to: Proposals may be hand-delivered in person or sent via US Mail to: City of Balch Springs Attn: Ricky Mendez, Senior Director, Operations 13503 Alexander Road, Balch Springs, Texas, 75181 972-286-4477 x1406 rmendez@balchspringstx.gov Additional information regarding the project may be obtained by contacting: Mr. Chris Dyser Senior Director-Business & Capital Department City of Balch Springs, Texas 13503 Alexander Road Balch Springs, Texas, 75181 972-286-4477 x/1310/972-975-8565 cdyser@balchspringstx.gov LATE SUBMITTALS WILL NOT BE ACCEPTED. ALL PROPOSALS SUBMITTED SHALL BE BINDING FOR ONE HUNDRED FIFTY (150) CALENDAR DAYS FOLLOWING OPENING. PROPOSALS WILL NOT BE RETURNED. The City expressly reserves the right to: (i) reject any or all proposals; (ii) waive minor deviations from the specifications when determined to be in the best interest of the City; (iii) request modification of a proposal to meet the needs of the city; (iv) conduct interviews or require proposers to make an oral presentation as part of the proposal evaluation process; (v) make an award under this Request for Qualifications to more than one vendor; and (vi) terminate the contract upon thirty (30) days written notice. SUBMITTALS WILL BE PUBLICLY OPENED AND NAMES OF THOSE THAT SUBMITTED WILL BE READ ALOUD AT THE BALCH SPRINGS CITY HALL, COUNCIL CHAMBERS LOCATED AT 13503 ALEXANDER ROAD, BALCH SPRINGS, TEXAS 75181 ON MAY 21, 2026 AT 1:30 P.M. CST. **Solicitation Number**: RFQ# 2026-00-01 **Reference Number**: 0000422252 **Pre-Bidding Events**: Event Type: Prebid Conference | Attendance: Recommended | Event date: 05/11/2026 03:00 PM EDT | Location: Balch Springs City Hall, 13503 Alexander Rd, Balch Springs, Texas 75181 | Event Note: The Pre-submittal conference will also be held in person at City hall and via MS Teams virtual option at the following link: https://teams.microsoft.com/meet/215241979612907?p=kn0y9TccMgdaEswesR. Meeting ID: 215 241 979 612 907 Passcode: RW3iH3Pi Submission of Questions All questions and inquiries regarding the RFQ must be submitted in writing to Ricky Mendez, Senior Director, Operations or Chris Dyser, Senior Director- Business & Capital Department, by mail, or via email. The deadline for all questions or inquiries is due on or before May 14, 2026 11:00am, Central Time (CT). Mailing Address: 13503 Alexander Road, Balch Springs, Texas 75181 Office: 972-286-4477 x-1406/1610 Email rmendez@balchspringstx.gov. or cdyser@balchspringstx.gov Questions from all Respondents shall be answered with the responses made available exclusively through the email address listed in this RFQ. Respondents are solely responsible for frequently checking their email and the city’s website for updates to this RFQ. Questions will be answered approximately 1 week prior to RFQ submittal opening. All updates or addendum regarding the RFQ will be made available exclusively on the City’s website: www. balchspringstx.gov. Please reference/identify in the subject line the “RFQ Solicitation Number and Title”, Company Name, Representative Name and e-mail address on all written communication and correspondence to City of Balch Springs.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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