RFQ 26-095 Professional Engineering Design & Post-Design Consulting Services for CR491 Widening from Pine Ridge Boulevard to north of Hampshire Boulevard.

Citrus County, Florida (“County”) is seeking qualified engineering consultants to submit Statements of Qualifications for professional engineering services related to the design and post-design phases of the next widening segment of County Road 491 (CR491), extending from Pine Ridge Boulevard to north of Hampshire Boulevard.

CR491 serves as a major transportation corridor and designated evacuation route within the County. In response to increasing travel demand, the County has implemented phased widening improvements along the corridor and is now advancing the next phase of the project. Planned improvements for this segment include roadway capacity enhancements, safety upgrades, drainage improvements, and utility coordination and improvements.

Project Details

• Reference ID: RFQ 26-095
• Department: Purchasing
• Department Head: Linda Morse (Purchasing & Contracts Manager)

Important Dates

• Questions Due: 2026-06-29T20:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Instructions / Timeline —

  ALL RESPONSES SHALL BE RECEIVED ELECTRONICALLY VIA THE OPENGOV WEBSITE ON OR BEFORE 2:00 P.M. (EST), July 7, 2026. SOLICITATION DOCUMENTS MAY BE OBTAINED ELECTRONICALLY VIA OPENGOV. OpenGov RFQ 26-095.

  RESPONSES WILL NOT BE CONSIDERED, AND CANNOT BE ENTERED, AFTER THE ABOVE REFERENCED DATE AND TIME.

  ALL RFQ's WILL BE PUBLICLY OPENED VIA MICROSOFT TEAMS MEETING. RESPONSES WILL BE OPENED, READ ALOUD, AND RECORDED PURSUANT TO FLORIDA LAW AND COUNTY ADMINISTRATIVE REGULATIONS.

   

  RFQ PROCESS	DATE	TIME
  Issue Request for Qualifications	June 6, 2026	N/A
  Deadline for Written Questions	June 29, 2026	4:00 P.M. (EST)
  Response Due Date	July 7, 2026	2:00 P.M. (EST)
  Public Opening of Responses Microsoft Teams meeting	July 7, 2026	2:15 P.M. (EST)
  Public Tally of Scores (subject to change) Microsoft Teams meeting	July 28, 2026	10:00 A.M. (EST)
  Effective Date of Contract (subject to change)	October 13, 2026	N/A

   

  INQUIRIES / INTERPRETATIONS: All Respondents shall carefully examine the RFQ documents. Any ambiguities or inconsistencies shall be brought to the attention of the County prior to the due date; failure to do so, on the part of the Respondent, will constitute an acceptance by the Respondent of any subsequent decision. Any questions concerning the intent, meaning, and interpretations of the RFQ documents including the attached draft agreement, shall be requested in writing via the Questions & Answers section of this solicitation by 4:00 P.M., June 29, 2026. The County will not be responsible for any oral instructions made by any employee(s) of the County in regard to this RFQ. Oral statements given before the RFQ Due Date will not be binding.

   

• Vendor System-OpenGov Registration —

  County has partnered with OpenGov Procurement, a web-based eProcurement service. Current bid solicitations and associated addenda, notices of recommended bid award, and current bid awards will be posted at https://procurement.opengov.com/portal/citrusfl.

  Bid Notifications will be sent electronically via e-mail from OpenGov to registered Bidders. It is the sole responsibility of interested parties to monitor OpenGov for solicitation opportunities and updates.

  Visit https://procurement.opengov.com/signup to register. OpenGov is an online Bidder registration system that provides a free, at no cost to Bidder, secure, user-friendly Internet portal and one-stop service center to register with County. This system also allows you to receive automatic email notifications regarding County’s upcoming competitive solicitations as opportunities become available. Registration assistance is available by e-mail procurement-support@opengov.com.

  All Citrus County Vendors/Contractors/Consultants will need to register with OpenGov in order to be able to submit Bids/Proposals/Qualifications etc., to County.

  OpenGov Procurement has no affiliation with the County other than as a service that facilitates communication between the County and its Bidder. OpenGov Procurement is an independent entity and is not an agent or representative of the County.

• Contact Person —

  All inquiries pertaining to this Request for Qualifications are to be directed to all:

  Department of Management & Budget, Purchasing Division

  3600 W. Sovereign Path, Suite 266

  Lecanto, Florida, 34461

  Phone: 352-527-5457

  Fax: 352-527-5424

  Linda Morse, Purchasing & Contracts Manager, linda.morse@citruscounty.gov

  Kathy Milianta, Purchasing & Contracts Specialist, kathy.milianta@citruscounty.gov

  Leigha Utter, Purchasing & Contracts Specialist, leigha.utter@citruscounty.gov

  Saleem Mahmood, Purchasing Assistant, saleem.mahmood@citruscounty.gov

   

  CAUTION

  PROHIBITED COMMUNICATIONS: In accordance with section 287.057 (25), Florida Statutes, Respondents, or persons acting on their behalf, may not contact any employee or officer of the County concerning any aspect of this solicitation, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and legal holidays, except in writing to the Contact Person noted above.  Violation of this provision may be grounds for rejecting a response to this solicitation.

• COMMERCIAL GENERAL LIABILITY —

  Successful Respondent must obtain a general liability policy with minimum limits of $1,000,000 per occurrence and a $2,000,000 general aggregate.

• Scope of Services —

  The County seeks qualified engineering firms to provide professional design services for roadway drainage and utility improvements, including but not limited to:

  • Right of Way (ROW) design survey to include existing and planned utilities by various utility companies. Prepare ROW map and parcel acquisition sketches/descriptions. 
  • Provide corridor traffic analysis and improvement recommendations for County approval. Recommendations will include:
    1. Type of traffic control
    2. Turn lanes
    3. Traffic signal(s)
    4. Store lengths at major intersections
  • Coordinate with project acquisition agents and attorneys to develop project concepts and plans that will result in minimization of acquisition costs and maximize uncontested and voluntary property acquisition rather than acquisition by exercise of eminent domain powers. Services will include:
    1. Assisting with property owner meetings
    2. Workshops
    3. Property acquisition proceedings
  • Perform geo-technical evaluations and investigations
  • Perform environmental analysis and provide mitigation options as may be appropriate
  • Perform Historical/Archaeological analysis and provide permitting services with the appropriate agencies for the construction of the project
  • Provide Roadway and Water/Wastewater Post Design Services during construction of the project
  • Provide permitting services with the appropriate agencies for the construction of the roadway and utility improvements
  • Provide bid documents. Review and recommend bids
  • Prepare engineering report to include:
    1. Utility water and wastewater systems
    2. Detailed drainage analysis
    3. Intersection lane analysis, traffic signal analysis, and recommended typical sections for proposed improvements.
    4. Water and Wastewater design plans shall be developed and coordinated with County Water Resources Department.
  • Prepare Final Construction plans in accordance with County Standards, MUTCD, Florida "Green Book". Water and Wastewater infrastructure modifications should be done in accordance with County's Minimum Standards & Construction Specifications for Water and Wastewater Systems.
• AUTOMOBILE LIABILITY —

  Successful Respondent must obtain coverage for all vehicles for Bodily Injury and Property Damage of not less than $1,000,000 combined single limit each accident. In the event the Successful Respondent does not own vehicles, the Successful Respondent shall maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy. 

• Questions/Additional Terms and Conditions/Variances/Exceptions —

  Respondents may submit questions about the meaning or intent of this Request for Qualifications or Agreement to the website in written format only and shall submit such on or before the deadline for questions listed in the Event Timeline.   https://procurement.opengov.com/governments/8800352/projects/257162

  Interpretations or clarifications considered necessary in response to such questions will be issued by a written Addendum.  Only questions answered by formal written Addendum will be binding.  Oral and other interpretations or clarifications will be without legal effect. Questions submitted shall not constitute formal protest of the specifications or of this Request for Qualifications.

  A written addendum, if applicable, will be issued online to OpenGov (https://procurement.opengov.com/portal/citrusfl) and/or DemandStar® websites in response to questions received.

  Issues regarding any and all discrepancies, errors, or ambiguities in the Request for Qualifications documents, including those noted in the Agreement, shall be submitted in writing through https://procurement.opengov.com/portal/citrusfl on or before the deadline for questions, which is listed in the Event Timeline.

• WORKERS COMPENSATION AND EMPLOYER'S LIABILITY —

  Successful Respondent must obtain Workers Compensation insurance with limits in compliance with applicable state and federal laws; if any operations are to be undertaken on or about navigable waters, coverage must be included for the US Longshoremen & Harbor Workers Act.  Employer's Liability limits for not less than $100,000 each accident, $500,000 disease policy limit and $100,000 disease each employee must be included.

  For any officer of Successful Respondent that has exempt status as an individual, County requires proof of workers’ compensation insurance coverage for that Successful Respondent/employer/owner’s employees.  If Successful Respondent/employer/owner or individual has applied for a workers’ compensation exemption, County does not recognize this exemption to extend to the employees of Successful Respondent/employer/owner.

  The purpose of this section is to ensure that all Successful Respondents, subconsultants, sole proprietors, or business entities of any kind who contract with County for provision of goods or services, provide workers’ compensation coverage for all employees, and principles of sub-consultants, subcontractors, sole proprietors, or other business entities.  All provisions of this Section shall be construed in accord with this intent.

• POLLUTION LIABILITY —
  1. Pollution Liability must be afforded for Bodily Injury and Property Damage of not less than $1,000,000 each claim.
  2. When this contract includes the pick-up, transportation and /or disposal of hazardous wastes as governed under title 40 or 49 of the Code of Federal Regulations, the transporter's Automobile Insurance shall be endorsed to include the ICC Form MSC90 (Motor Carrier Act of 1980) and the ISO Form CA 9948 (Pollution Liability-Broadened Coverage for Covered Autos-Business Auto and Truckers Coverage Forms).
• BUILDER'S RISK —

  Coverage for property loss exposure associated with construction/renovation/additions to buildings or structures, including materials or fixtures to be incorporated. Must be “All Risk” form with limits of no less than the project’s completed value, have no coinsurance penalties, eliminate the “occupancy clause”, cover Firm (together with its contractors, subcontractors of every tier, and suppliers), and name City as a Loss Payee.

• FIDELITY/DISHONESTY/LIABILITY COVERAGE —

  Is to be purchased or extended to cover Common Fidelity/Crime insurance claims allege employee dishonesty, embezzlement, forgery, robbery, safe burglary, computer fraud, wire transfer fraud, counterfeiting and other criminal acts of the Other Party’s employees resulting in loss to the City. The liability limits shall not be less than $1,000,000 (one million dollars).

• PROFESSIONAL LIABILITY and/or ERRORS AND OMISSIONS LIABILITY —

  Professional (E&O) Liability must be afforded for Personal Injury and Property Damage for not less than $1,000,000 each claim, $1,000,000 policy aggregate.

• CYBER LIABILITY —

  If any operations to be undertaken by Successful Respondent include interfacing with County information technology (IT), operation technology (OT), computer hardware or software, or accessing, processing, or storing personally identifiable information (PII), payment card industry data security standard (PCI), personal health information (PHI), confidential or protected data, Consultant must obtain Claims-Made coverage in an amount not less than $1,000,000 per claim for actual or alleged breaches of data and loss of data. The Claims-Made policy form shall provide continuous coverage that remains in place for three (3) years after contract completion.

• OTHER INSURANCE PROVISIONS —
  1. Successful Respondent shall provide a Certificate of Insurance to the County with a thirty (30) day notice of cancellation, or a ten (10) day notice if cancellation is for nonpayment of premium.  The certificate shall indicate if coverage is provided under a "claims-made" or "occurrence" form. If any coverage is provided under a claims-made form the certificate will show a retroactive date which should be the same date of the contract (original if contract is renewed) or prior.
  2. All required insurance policies must be maintained until the contract services have been accepted by the County.  In addition, a minimum 30-day notification clause is required if any changes in policy language occur, or in the event the policy is canceled.
  3. Citrus County, Florida, a political subdivision of the State of Florida, its officials, employees, and volunteers are to be covered as an Additional Insured on all policies except Worker’s Compensation. The coverage shall contain no special limitation on the scope of protection afforded to the County, its officials, employees, or volunteers.
  4. Successful Respondent's insurance coverage shall be primary insurance as respects the County, its officials, employees, and volunteers.  Any insurance or self-insurance maintained by the County, its officials, employees, or volunteers shall be excess of Successful Respondent's insurance and shall be non-contributory.
  5. For all policies of insurance: The Successful Respondent, and its insurance carrier, waive all subrogation rights against the County for all losses or damages that occur during the contract and for any events occurring during the contract period, whether the suit is brought during the contract period or not. The County requires General Liability policies to be endorsed with CG 24 04 Waiver of Transfer of Rights of Recovery Against Others to Us or similar endorsement, and a WC 00 0313 Waiver of our Right to Recover from Others for Workers Compensation coverage.
  6. The Certificate Holder should read as follows:  Citrus County, Florida, a political subdivision of the State of Florida, 3600 W. Sovereign Path, Lecanto, FL 34461.
  7. It is Successful Respondent's responsibility to ensure that all subconsultants comply with these insurance requirements.  Successful Respondents shall include all subconsultants as insured under its policies or shall furnish separate certificates and endorsements for each subconsultant. All coverages for subconsultants shall be subject to all of the requirements stated herein. 
  8. All required insurance policies must be written with a carrier having a minimum A.M. Best rating of A-.
  9. All Certificates must show that the Successful Respondent's policies have been endorsed per the requirements. 
  10. Once ALL paperwork is completed and received by the County, an email will be sent to Successful Respondent requesting online registration with myCOI. It is critical that the County is provided with an accurate email address. The cost to register is $19.95 per year and a credit/debit card will be needed.  Part of the registration process includes providing contact information for Successful Respondent's insurance agent(s), which will be needed at the time of registration. Once registered, an email will be sent to the insurance agent(s) requesting them to upload a current Certificate of Insurance (COI) directly into the myCOI website. Certificates of Insurance cannot be mailed, emailed, or faxed to the County. Respondent will not be allowed to begin Services, and no payments will be made until registration is completed and a compliant Certificate of Insurance is received from Successful Respondent's agent(s). This is a yearly requirement for the duration of the Agreement.
• Event Timeline —

  Respondents should review and become familiar with the Event Timeline.  The dates and times of each activity within the Timeline may be subject to change.  It is the responsibility of the Respondent to check for any changes.  All changes to the Timeline will be made through an addendum to this Request for Qualifications.

  If you are hearing or speech impaired, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8770 (v), via Florida Relay Service.

  If you need a Spanish Translator, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8773 (v), via Florida Relay Service.  For all other languages, please contact Human Resources at (352) 527-5370.

  Si usted necesita un Traductor en Español, marque 7-1-1 o (800) 955-8771 (TTY) o (800) 955-8773 (v), a través del Servicio de Retransmisión de Florida.

  **All public Meetings are subject to change or can be canceled.

  RFQ PROCESS	DATE	TIME
  Issue Request for Qualifications	June 6, 2026	N/A
  Deadline for Written Questions	June 29, 2026	4:00 P.M. (EST)
  Response Due Date	July 7, 2026	2:00 P.M. (EST)
  Public Opening of Responses Microsoft Teams meeting  https://teams.microsoft.com/meet/255144952222078?p=LlNKWBJyvsaUbPUzO8 Meeting ID: 255 144 952 222 078 Passcode: SP3H5nS3	July 7, 2026	2:15 P.M. (EST)
  Public Tally of Scores (subject to change) Microsoft Teams meeting  https://teams.microsoft.com/meet/244927829497617?p=5z3Bkmku6gbmVvfp8t Meeting ID: 244 927 829 497 617 Passcode: z3Hq6yB7	July 28, 2026	10:00 A.M. (EST)
  Effective Date of Contract (subject to change)	October 13, 2026	N/A

• Solicitations or Awards in Violation of Law —

  If, prior to contract award, it is determined that this Solicitation or proposed contract award is in violation of the law, then this Solicitation or contract award shall be cancelled or revised to comply with the law.

  If after award of a contract it is determined that this Solicitation or contract award is in violation of law, then the awarded contract may be ratified and affirmed, provided it is determined that doing so is in the best interest of County, or the contract may be terminated.

• Public Opening of Responses —

  Electronic Responses shall be opened on July 7, 2026, at 2:15 PM. Since qualifications will be evaluated in determining an award, the only information conveyed at the Public Opening will be the names of the Respondents.

  Public Opening shall be via a recorded, online “Microsoft Teams” meeting, use link listed below:

  Microsoft Teams meeting

  Join: https://teams.microsoft.com/meet/255144952222078?p=LlNKWBJyvsaUbPUzO8

  Meeting ID: 255 144 952 222 078

  Passcode: SP3H5nS3

• Submission of Responses —
  Electronic Responses for this Request for Qualifications are to be submitted on or before July 7, 2026, at 2:00 pm.  It is the sole responsibility of the Respondent to ensure that their Response is submitted through OpenGov Procurement no later than the time and date specified in the RFQ or subsequent addenda. RESPONDENTS MUST COMPLETE THE INFORMATION REQUESTED IN THE RESPONDENT RESPONSES SECTION.

  Responses shall be submitted through the online solicitation management portal, OpenGov; https://procurement.opengov.com/portal/citrusfl. You may enter information and/or upload completed forms/documents using the OpenGov portal. Respondents must have registered and received an established account in advance of uploading submissions. When submitting an offer electronically through the solicitation posting portal, please allow sufficient time to complete the online forms and upload documents. The solicitation offer will end at the closing time listed in the Event Timeline included in this Solicitation. If you are in the middle of uploading your documents at the closing time, the system will stop the process, and your Response will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time. If technical difficulties arise during submission of the Solicitation submittal, it is the submitting Respondent’s responsibility to contact OpenGov Procurement technical support. For support, click on the “Help” link on the Solicitation Posting portal; or email procurement-support@opengov.com.

  NOTE: In the event there is a verified technical issue with the Platform (and not user/Respondent issues) that prevents all Respondents from submitting a Response within the two (2) hours immediately before the due time, the County may issue an addendum to extend the solicitation due date and time. However, the technical issue must be a result of the Platform provider (OpenGov Procurement) and affect all participating Respondents. The County shall verify the technical issue or unavailability of the Platform with OpenGov Procurement, and the system provider. Technical issues localized to a single Respondent will not be considered cause for an extension. County shall not be responsible for delays caused in any occurrence.

• Joint Ventures —

  Two or more agencies may submit a Response under a joint venture arrangement.  Joint ventures shall be considered a single entity in the evaluation of a Response.  That is, the traits of individual agencies shall be blended in arriving at an overall Response evaluation score for the joint venture.

  An agency that submits a Response under a joint venture arrangement may satisfy the technical certification requirements outlined in this Request for Qualifications as the prime Respondent through one or more of the agencies comprising the Joint Venture.  The Joint Venture shall, at a minimum, comply with the following additional requirements:

  1)   The Joint Venture shall, in its own name, be registered with the State of Florida Division of Corporations http://www.sunbiz.org/ prior to submittal of a Response.

  2)  Each individual Agency comprising the Joint Venture shall, in its own name, be qualified in their respective areas of expertise prior to submittal of a Response.

  Full compliance with the requirements set forth above is required as well as properly documented compliance with any other certification and additional requirements set forth in the Request for Qualifications.

• Timeliness of Response Submittal —

  County assumes no responsibility for a Response received after the due date and time.  There will be no exceptions to this policy. It is the responsibility of the Respondent to make sure their completed response is uploaded in the Respondent Responses section (Question #25) by the due date and time listed in the Event Timeline on the OpenGov portal.

• Modification / Withdraw of Response —

  Respondents have the right to modify or withdraw their Response without cause or without liability whatsoever at any time prior to the stipulated submittal date and time.  Such requests must be made to County in writing.

  Modified or withdrawn Responses may be resubmitted in accordance with the instructions in this Request for Qualifications prior to the stipulated submittal date and time.

• Less Than Two Responses Received —

  If less than two Responses are received, County may negotiate the best terms and conditions with that Respondent or reject the Response and re-solicit the Service.

• Local Preference / Contractors —

  Section 2-211, Citrus County Code, provides that preference shall be given to a "local business" for certain purchases of commodities and services.  "Local business" means a Respondent that has paid its local business tax to the County at least six (6) months prior to the date of Response, does business in Citrus County by providing goods, services, or construction, and maintains a physical business address located within the jurisdictional limits of Citrus County in an area zoned for conducting of such business from which the Respondent operates or performs business on a day-to-day basis. Post office boxes do not establish such physical address.

  In the case of Requests for Qualifications, proposals, letters of interest, or other solicitations in which objective factors are used to evaluate the responses, local businesses shall be assigned five percent (5%) of the total evaluation points.

• Examination of Response Documents —

  It is the responsibility of each Respondent before submitting a Response to: (1) examine the Request for Qualifications (RFQ) Documents thoroughly (2) consider Federal, State, and Local Laws and Regulations that may affect cost, progress, performance, or furnishing of Services (3) study and carefully correlate Respondent's observations with RFQ Documents (4) notify the Contact Person of all conflicts, errors, or discrepancies in the RFQ Documents prior to submitting a formal Response.

  Before submitting a Response, it shall be the responsibility of the Respondent to submit to County a request for any additional information and data which pertains to the Project covered under this RFQ that Respondent deems necessary to develop their Response in accordance with the terms and conditions noted herein.

  The submission of a Response shall be considered a representation that Respondent: (1) has carefully investigated all conditions that affect, or may at a future date, affect the performance of Services covered by this RFQ (2) is fully informed concerning conditions to be encountered, the character, quality, and quantity of Services to be performed and the work product to be furnished (3) is familiar with what is required to perform Services covered by this RFQ.

  Contents of Respondent's Response shall become a contractual obligation if Respondent is awarded the Contract. Failure to accept these obligations in a contractual agreement shall result in cancellation of the Award.

• Public Tally —

  Individual Scorer's review of Responses will be publicly opened, and total scores will be read aloud on July 28, 2026, at 10:00 A.M. (subject to Change).

   Public Tally shall be via a recorded, online “Microsoft Teams” meeting, use link listed below:

  Microsoft Teams meeting

  Join: https://teams.microsoft.com/meet/244927829497617?p=5z3Bkmku6gbmVvfp8t

  Meeting ID: 244 927 829 497 617

  Passcode: z3Hq6yB7

• Solicitation Protest Procedures —

  Any Response award recommendation may be challenged on the grounds of material irregularities in the procurement procedure or in the scoring of the Response. Any person who submits a Response but is not recommended for award of the contract may protest such decision in strict compliance with this section. Failure to follow the Solicitation Protest Procedures within the time frames prescribed herein shall constitute a waiver of such protest and any resulting claims.

  1. Notice of Intent to File a Protest: Any person who wishes to file a protest hereunder must file a Notice of Intent to File a Protest (“Notice”), in writing, with Department of Management and Budget (“DMB”) within 72 hours of posting of a recommendation of award. Such Notice is considered filed when it is received by DMB. A copy of the Notice must also be provided to the apparent best Consultant. The Notice shall include the name and address of the protester, county RFQ number and title, grounds upon which it is based, and must clearly indicate it is a Notice of Intent to File a Protest.
  2. Formal Protest: Within five (5) business days after filing of a written Notice of Intent to File a Protest, a formal protest must be filed with DMB. The formal protest is considered filed when it is received by DMB. A copy of the formal protest must also be provided to the apparent best Consultant. The formal protest shall include the following:
  1. 1. County RFQ number and title.
     2. Name and address of the protester.
     3. Concise statement of the facts alleged and of the rules, regulations, ordinances, statutory or constitutional provision, or other legal authorities entitling the protester to the relief requested.
     4. Specifically request the relief to which the protester deems themselves entitled.
     5. Any other relevant information that the protester deems to be material to the protest.
  3. Protest Bond: Each formal protest must be accompanied by a protest bond in the form of a certified check, cashier’s check, or money order made payable to Citrus County, Florida, in the amount not less than five percent (5%) of the protester’s Response submitted to County. If the protester prevails, the bond shall be returned to the protester. However, if after completion of the Solicitation Protest Procedures County denies the protest, the bond shall be forfeited to County.
  4. Stay of Procurement: Once a formal protest is timely filed, DMB shall stay the award of the contract unless County Administrator determines that delaying the award of the contract will adversely impact substantial interests of County.
  5. Review of Protest by DMB: Within ten (10) business days of filing of the formal protest the DMB Director shall issue a written determination including the rationale for reaching such a determination. The written determination shall also inform the protester of their right to appeal the DMB Director’s decision to County Administrator.
  6. Appeal of DMB Determination: The protester may appeal DMB Director’s determination in writing to County Administrator no later than five (5) business days after receipt of the DMB Director’s determination.
  7. Final Determination of County Administrator: Within seven (7) business days of the filing of the appeal, County Administrator, upon consulting with County Attorney, shall issue a final determination. The decision of County Administrator will be final.

  If needed, a designee will be appointed for the DMB Director and/or County Administrator if they are unable to participate in the protest procedures as outlined herein.

Submission Requirements

• ACKNOWLEDGEMENT OF REQUIRED DOCUMENTS (required) —

  Respondent acknowledges they have reviewed all of the submitted forms and that they are true and correct to Respondent's knowledge. 

• Indicate name, title, and email address of the person authorized to bind company to this agreement? (required)
• Point of Contact for Respondent (required) —

  Please provide:

  Point of Contact Name & Title

  Company Name & Address

  Phone Number

  Email Address

   

• Certificate(s) of Insurance (required) —

  Respondent has reviewed and comprehends the requirements and costs associated with Section 9, "Minimum Insurance Requirements"

• Evidence of Liability Insurance (required) —

  Respondents are to submit a copy of their certificate(s) of insurance evidencing policies and limits of insurance that they currently have in force.

• Respondent has Active Registration in Sunbiz to conduct business in the State of Florida? (required)
• Active Sunbiz Registration (required) —

  Please upload a copy of your active Sunbiz registration with the State of Florida.

• No Active Sunbiz Registration (required) —

  Please provide a written statement of understanding pertaining to County's requirement for an active Sunbiz registration for all Agreement Awardees. Furthermore, state Respondent's willingness to register if a Notice of Intent is issued.

• Copies of Licenses and Certifications (required) —

  Upload copies of any licenses and certifications as applicable to this Request for Qualifications.

• Conflicts of Interest (required) —

  Respondent covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of Services covered under this Agreement. Furthermore, Respondent warrants that it has not employed or retained any company or person, other than a Bonafide employee working solely for Respondent, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual, or firm other than a Bonafide employee working solely for Respondent any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. Respondent and its subconsultants at any tier, certify that they have not entered into any contract, subcontract, or arrangement in connection with the Project covered under this Agreement, or of any property included or planned to be included in the Project, in which any member, officer, or employee of Respondent or its subconsultants during its tenure, or for two years thereafter, has any interest, direct or indirect. Respondent and its subconsultants at any tier, shall insert the following provision into each of their contracts and subcontracts: "No member, officer, or employee of the subconsultant during their tenure or for two years thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof." 

   

  Do you have any Conflicts of Interest to report?

• Stated Conflicts of Interest (required) —

  Please upload a document listing all your Conflicts of Interest.

• Conflict of Interest/Confidentiality Certification (required) —

  Please download the below documents, complete, and upload.

• Certifications (required) —

  Respondent certifies that they comply (or will comply) with the statements concerning, but not limited to: Compliance with Laws, Conflict of Interest, Convictions, Debarment, Discriminatory Vendor, Drug Free Workplace, Equal Employment Opportunity, E-Verification System, Immigration and Nationality Act, Lobbying, Non-Collusion, Prohibited Interests, Public Entity Crime and Scrutinized Companies.

• Compliance with Laws (required) —

  Respondent shall comply with all laws, rules, codes, ordinances, and licensing requirements that are applicable to the conduct of its business, including those of Local, State and Federal agencies having jurisdiction and authority. These laws shall include, but not be limited to, Chapter 287, Florida Statutes, the Uniform Commercial Code, the Immigration and Nationalization Act, the Americans with Disabilities Act, the United States Occupational Safety and Health Act, the United States Environmental Protection Agency, the State of Florida Department of Environmental Protection, Code of Federal Regulations and all prohibitions against discrimination on the basis of race, religion, sex, creed, age, national origin, disability, genetic information or veteran’s status. Violation of such laws shall be grounds for termination of the Agreement.

• Convictions (required) —

  Respondent has fully disclosed to Owner all convictions involving the firm, its affiliates (as defined in section 287.133(1)(a), Florida Statutes), and the directors, officers, and employees of the firm and its affiliates for violations of state or federal antitrust laws related to public contracts including offenses involving fraud, bribery, collusion, conspiracy, or material misrepresentation. Respondent has also disclosed the names of any current employees who were convicted of contract-related crimes while employed by another company.

• Debarment (required) —

  Respondent certifies, to the best of their knowledge and belief, that they and their principals: 1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Municipal, County, State or Federal department or agency 2) have not, within a three-year period preceding execution of this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records; making false statements; or receiving stolen property 3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated above 4) have not within a three-year period preceding execution of this Agreement had one or more public transactions (Federal, State or local) terminated for cause or default 5) will advise County immediately if their status changes and will provide an explanation for the change in status. 

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts (required) —

  Please download the below document(s), complete, and upload.

• Drug-Free Workplace Certification (required) —

  In accordance with section 287.087, Florida Statutes, (current version), Respondent hereby certifies compliance with the following:

  1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Informs employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in the first paragraph.
  4. Notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
  5. Imposes a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.
  6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of the foregoing provisions.

  By clicking confirm below, Respondent certifies that the information as provided in this Drug-Free Workplace Certification, is truthful and correct at the time of submission.

• Discriminatory Vendor (required) —

  Respondent certifies that they are not subject to section 287.134 (2)(a), Florida Statutes, which specifies that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with public entity.

• Equal Employment Opportunity (required) —

  Respondent shall not discriminate on the basis of race, color, sex, creed, age, national origin, religion, disability, or genetic information in accordance with the Provisions of: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000 et seq.); Title VII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.); Florida Civil Rights Act of 1992 (§ 760.10 et seq.); Title 41 CFR Part 60; Title 49 CFR 23 and 49 CFR 26 for Disadvantaged Business Enterprises; Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.), Title 49 CFR 21; Title 49 CFR 27; Americans with Disabilities Act of 1990 (42 U.S.C. 12102, et. seq.), Federal Fair Labor Standards Act (29 U.S.C. § 201, et. seq.), and any other Federal and State discrimination statute. Respondent shall furnish pertinent information regarding its employment policies and practices as well as those of their proposed subconsultants as the Secretary of Labor or County may require.  The above shall be required of any subconsultant hired by Respondent. All Equal Employment Opportunity requirements shall be included in all non-exempt subcontracts entered into by Respondent. Subcontracts entered into by Respondent shall also include all other applicable labor provisions. No subcontract shall be awarded to any non-complying subconsultant. Additionally, Respondent shall insert in its subcontracts a clause requiring subconsultants to include these provisions in any lower tier subcontracts that may in turn be made. Respondent shall comply with all state laws and local ordinances except when preferential consideration of local in-state subconsultants is NOT allowed for grant funded projects.

• E-Verification System (required) —

  Respondent and its subconsultants shall utilize the U.S. Department of Homeland Security’s E-Verify system, Home | E-Verify, in accordance with section 448.095, Florida Statutes, to verify the employment eligibility of: 1) all persons employed by Respondent during the contract term to perform any duties within Florida 2) all persons, including subconsultants, assigned by Respondent to perform services pursuant to this Contract. Respondent meeting the terms and conditions of the E-Verify System are deemed to be in compliance with this provision. Respondent and its subconsultants shall provide County with affidavits stating that they do not employ, contract with, or subcontract with an unauthorized alien. County is obligated to terminate this Agreement upon a good faith belief that Respondent or its subconsultants has knowingly violated section 448.095, Florida Statutes, E-Verification Identification

• E-Verification Identification Number (required) —

  Provide your E-Verification Identification Number

• Federal Employer Identification Number (FEIN) / Employer Identification Number (EIN) —

  Provide your FEIN/EIN number

• Immigration and Nationality Act (required) —

  Respondent shall comply with all immigration laws as outlined in 8 USC § 1324a- Unlawful employment of aliens.  County will not intentionally award contracts to any Respondent who knowingly employs unauthorized Alien workers. Any violation of the employment provisions outlined in the Immigration and Nationality Act throughout the term of any Agreement with County may result in immediate termination of the Agreement. County will consider the employment of unauthorized aliens a violation of section 274A (e) of the Immigration and Nationality Act. Such violation will be cause for unilateral cancellation of the Agreement by County if Respondent knowingly employs unauthorized aliens.

• Lobbying (required) —

  Respondent shall not, in connection with the Agreement, directly or indirectly:

  1. offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for any County officer or employee’s decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or
  2. offer, give, or agree to give to anyone any gratuity for the benefit of, or at the direction or request of, any County officer or employee. "Gratuity” means any payment of more than nominal monetary value in the form of cash, travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, Services, employment, or contracts of any kind.

  Select 'yes' to agree to above terms

• Certification for Disclosure of Lobbying Activities of Federal Aid Contracts (required) —

  Please download the below document(s), complete, and upload.

• Non-Collusion (required) —

  Respondent agrees that they have not, nor have any of its officers, partners, agents, or employees entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of a free competitive solicitation in connection with this Agreement. That the Respondent intends to provide services with its own Bonafide employees or subconsultants and has not provided a Proposal for the benefit of another Consultant. Furthermore, Respondent certifies that its affiliates, subsidiaries, directors, officers, and employees are not currently under investigation by any governmental authority and have not in the last ten (10) years been convicted of or found liable for any act prohibited by law in any jurisdiction involving conspiracy or collusion with respect to submitting a Proposal on any public contract.

• Prohibited Interests (required) —

  Respondent and its subconsultants at any tier certify that neither they nor their representatives have entered into any contract, subcontract, or agreement in connection with the project covered by this Request for Qualifications, or involving any property included in or contemplated for the project, in which any member, officer, or employee of the Respondent or its subconsultants has held, during such person’s tenure or within two years thereafter, any direct or indirect interest.

• Public Entity Crime (required) —

  Pursuant to section 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal or reply on a contract to provide any goods or services to a public entity; may not submit a Proposal or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit Proposals or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

• Scrutinized Companies (required) —

  Pursuant to section 287.135, Florida Statutes, as modified from time to time, subject to limited exceptions, Respondent acknowledges that it may not bid on, submit a proposal for, or enter into or renew a contract with County for provision of goods or services, if it is on a Scrutinized Companies List or engaged in business in Syria or Cuba.  

  Respondent certifies that it is NOT:

  1. on the Scrutinized Companies with Activities in Sudan List,
  2. on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,
  3. on the Scrutinized Companies with Activities in the Iran Terrorism Sector List,
  4. on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel,
  5. engaged in business operations in Cuba or Syria

  If Respondent is found to have submitted a false certification, is placed on a Scrutinized Companies List or engages in business in Syria or Cuba or boycott of Israel, County may terminate the awarded contract or any renewal hereof.

• Human Trafficking Confirmation (required) —

  Respondent confirms compliance with section 787.06, Florida Statutes, entitled "Human Trafficking". 

• Human Trafficking Affidavit (required) —

  Please download the below document(s), complete, and upload.

• Truth in Negotiation Certification (required) —

  Respondent confirms compliance with Truth in Negotiation Certification

• Truth-In-Negotiation Certification (required) —

  Please download the below document(s), complete, and upload.

• My response is compliant with the Response Format in Section 4 (required)
• If answer is "yes" (required) —

  Please upload complete Response here

• Type of Invitation to Bid (required)
• Amount to be paid to County for any delays (Liquidated Damages) (required) —

  Enter answer in this format: one hundred dollars ($100.00) 

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example: 
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Technical Specifications (required) —

  Do you Technical Specifications that need to be attached to this solicitation?

• Pre-Bid Conference (required) —

  Select from one below

• Public Opening Microsoft Teams Meeting ID: (required)
• Public Opening Microsoft Teams Passcode: (required)
• Public Opening Microsoft Teams Dial-in by phone: (required)
• Approximate budget amount for this project. (required) —

  Enter answer in this format: $165,000

  (Include dollar sign)

• Will there be a Pre-Bid Conference? (required)
• How will the Pre-Bid meeting be held? (required)
• Insurance Requirments (required) —

  Pick which insurance are required for this procurement.  Select all that are applicable.