RFQ 902727 - Automotive Parts

It is the intent of these specifications, terms, and conditions to find qualified vendors capable of supplying and stocking automotive parts for the Alameda County General Services Agency-Motor Vehicles Department (GSA-MVD) in its three showrooms.

The County intends to award a one-year contract (with the option to renew for four years) to a pool of up to ten (10) Bidders selected as the lowest responsive and responsible Bidders whose response meets the County’s requirements.

The award distribution will follow the following sequence: The County will first contact the lowest responsive and responsible Contractor in the pool, and if that Contractor is unable to fulfill the order within the County’s timeline, the County will then approach the next second-lowest Contractor.

Project Details

• Reference ID: 902727
• Department: General Services Agency-Procurement
• Department Head: Detra Dillon (Purchasing Administrator)

Important Dates

• Questions Due: 2026-04-09T00:00:00.000Z
• Pre-Proposal Meeting: 2026-04-07T17:30:00.000Z — Microsoft Teams meeting Meeting ID: 296 290 556 266 83 Passcode: eF7PS2qs Dial in by phone: +1 415-915-3950 Phone conference ID: 179 979 745#

Addenda

• Official Notice #1: 902727 Attendees List (released 2026-04-09T20:59:27.715Z)
• Official Notice #2: ADA Compliant Documents (released 2026-04-14T21:57:16.225Z) —

  This notice and its attachments are issued to provide ADA-Compliant versions of the solicitation documents as part of the County of Alameda’s effort to comply with ADA requirements effective April 24, 2026. No action is required by bidders in response to this notice.

• Official Notice #3: Questions and Answers Document (released 2026-04-20T17:39:20.425Z)

Evaluation Criteria

• Intent —

  It is the intent of these specifications, terms, and conditions to find qualified vendors capable of supplying and stocking automotive parts for the Alameda County General Services Agency-Motor Vehicles Department (GSA-MVD) in its three showrooms.

  The County intends to award a one-year contract (with the option to renew for four years) to a pool of up to ten (10) Bidders selected as the lowest responsive and responsible Bidders whose response meets the County’s requirements.

  The award distribution will follow the following sequence: The County will first contact the lowest responsive and responsible Contractor in the pool, and if that Contractor is unable to fulfill the order within the County’s timeline, the County will then approach the next second-lowest Contractor.

• Important Instructions for Electronic Submittals —

  The County of Alameda, CA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

  CALENDAR OF EVENTS

  EVENT	DATE/LOCATION
  Request Issued	March 31, 2026
  Networking/Bidders Conference	April 7, 2026 @ 10:30 a.m. (PT)   Microsoft Teams meeting Join: RFQ 902727 Bidders Conference Meeting ID: 296 290 556 266 83 Passcode: eF7PS2qs Dial in by phone: +1 415-915-3950 Phone conference ID: 179 979 745#
  Written Questions Due via the “Question & Answer” tab of this project in the County of Alameda Procurement Portal	April 8, 2026 by 5:00 p.m.
  List of Attendees	April 9, 2026
  Questions & Answers Issued	April 20, 2026
  Addendum Issued [only if necessary to amend RFQ]	April 20, 2026
  Response Due and Submitted through County of Alameda Procurement Portal	May 1, 2026 by 2:00 p.m.   Followed immediately by online Public Bid Opening which can be joined here:   Microsoft Teams meeting Join: RFQ 902727 Public Bid Opening Meeting ID: 211 688 811 788 73 Passcode: z7KP3pJ3 Dial in by phone: +1 415-915-3950 Phone conference ID: 701 376 443#
  Evaluation Period	May 1, 2026 – May 25, 2026
  Notice of Intent to Award Issued	May 27, 2026
  General Services Agency Consideration Award Date	June 11, 2026
  Contract Start Date	June 15, 2026

  NOTE: All dates are tentative and subject to change.

   

  Alameda County Vendor Outreach

  Wednesday, April 8, 2026 10:30 a.m. – 11:30 a.m. TO ATTEND ONLINE: Vendor Outreach Call-in: +1 415-915-3950 Conference ID: 504 517 635#

  COME MEET ALAMEDA COUNTY’S PROCUREMENT TEAM!   This public event is not specific to any RFQ, where vendors can speak with GSA professionals, get to know them, and learn more about contracting opportunities with the County.   These are conducted on most Wednesdays. Dates and locations can be confirmed by checking at Upcoming Events [https://gsa.acgov.org/do-business-with-us/upcoming-contracting-events/]

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Important Dates —

  Project Release Date:	March 31, 2026
  Bidders Conference (Non-Mandatory):	April 7, 2026, 10:30am Microsoft Teams meeting Meeting ID: 296 290 556 266 83 Passcode: eF7PS2qs Dial in by phone: +1 415-915-3950 Phone conference ID: 179 979 745#
  Alameda County Vendor Outreach:	April 8, 2026, 10:30am
  Questions Due:	April 8, 2026, 5:00pm
  Proposal Submission Deadline:	May 1, 2026, 2:00pm
  Contract Start Date:	June 15, 2026

• Project Contact —

  Tarana Malmirchegini

  Procurement and Contracts Specialist

  1401 Lakeside Drive

  Oakland, CA 94612

  Email: tarana.malmirchegini@acgov.org

  Phone: (510) 208-9614

• Procurement & Contracts Specialist —

  Tarana Malmirchegini

  Procurement and Contracts Specialist

  1401 Lakeside Drive

  Oakland, CA 94612

  Email: tarana.malmirchegini@acgov.org

  Phone: (510) 208-9614

Submission Requirements

• Submit Bid Response and Bid Form (required) —

  Please confirm that both your response and the Bid Form have been uploaded here.

• Submit Response Documents (required) —

  Please confirm that your response has been uploaded here.

• Has your response addressed all the requirements identified within the solicitation and all related documents, including any addenda? Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of your bid. (required)
• Your company, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM. (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact (required) —

  Select the information you would like display.