RFQ 902741 Ford Parts and Services

It is the intent of these specifications, terms, and conditions to describe ford parts and services being requested by the County.

The County intends to award a three (3)-year contract (with the option to renew it for two (2) years) to a pool/multi-award of up to three (3) Bidders selected as the lowest responsive and responsible Bidders whose response meets the County’s requirements.

Background

The County seeks to create a vendor pool for General Services Agency-Motor Vehicle Department (GSA-MVD) to utilize and order Ford parts and for service of Ford vehicles.

GSA-MVD will develop and implement a program that will utilize an approved vendor pool list, compiled by way of this RFQ, to provide Ford parts and services at competitive prices.  Seeking vendors to be located throughout various geographic areas of the County.

Upon approval, the pool of vendors will work directly with GSA-MVD to provide Ford parts and service to the different garage locations:

1. 1. • 165 13th Street, Oakland, CA (Primary Location);

1. 1. • 10 Moran Court, Hayward, CA; and

1. 1. • 6175 Madigan Road, Dublin, CA.

The awarded contractors are expected to be the manufacturer or a fully authorized dealer/distributor for any of the products being proposed and should be able to provide parts and service and must provide it in a timely manner.

Upon award of the contract, GSA-MVD will request parts and/or service estimates on an as needed basis from the awarded pool of Contractors.  Contractors will be given an opportunity to provide a quote for each part and/or services required by the County.  The work will be assigned to the Contractor based on the lowest estimate and availability provided by the Contractor.

Project Details

• Department: General Services Agency-Procurement
• Department Head: Detra Dillon (Purchasing Administrator)

Important Dates

• Questions Due: 2026-06-19T00:00:00.000Z
• Pre-Proposal Meeting: 2026-06-17T18:00:00.000Z — Online TEAMS

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The County of Alameda, CA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

  CALENDAR OF EVENTS

  EVENT	DATE/LOCATION
  Request Issued	June 10, 2026
  Networking/Bidders Conference	June 17, 2026, at 11:00 a.m. (Pacific Time)   GSA-Procurement   TO ATTEND ONLINE:  Microsoft Teams meeting Join: https://teams.microsoft.com/meet/225095543611488?p=OUiSKWlabvsARS5XIL Meeting ID: 225 095 543 611 488 Passcode: qP9dC7YX Need help? | System reference Dial in by phone +1 415-915-3950,,985719648# United States, San Francisco Find a local number Phone conference ID: 985 719 648# Join on a video conferencing device Tenant key: alamedacountyca@m.webex.com Video ID: 114 896 092 3
  Written Questions Due via the “Question & Answer” tab of this project in the County of Alameda Procurement Portal	June 18, 2026, by 5:00 p.m.
  List of Attendees	June 22, 2026
  Questions & Answers Issued	July 10, 2026
  Addendum Issued [only if necessary to amend RFQ]	July 10, 2026
  Response Due and Submitted through County of Alameda Procurement Portal	July 21, 2026, by 2:00 p.m.   Followed immediately by online Public Bid Opening which can be joined here: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/218581646646114?p=87zQm7XjYNtSXuxcPc Meeting ID: 218 581 646 646 114 Passcode: Kt3Zy39a Need help? | System reference Dial in by phone +1 415-915-3950,,639331004# United States, San Francisco Find a local number Phone conference ID: 639 331 004# Join on a video conferencing device Tenant key: alamedacountyca@m.webex.com Video ID: 116 868 421 0
  Evaluation Period	July 21, 2026 – August 7, 2026
  Notice of Intent to Award Issued	August 10, 2026
  Board Consideration Award Date	September 15, 2026
  Contract Start Date	October 1, 2026

• Intent —

  It is the intent of these specifications, terms, and conditions to describe ford parts and services being requested by the County.

  The County intends to award a three (3)-year contract (with the option to renew it for two (2) years) to a pool/multi-award of up to three (3) Bidders selected as the lowest responsive and responsible Bidders whose response meets the County’s requirements.

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Important Dates —

  Project Release Date:	June 10, 2026
  Alameda County Vendor Outreach:	June 10, 2026, 10:30am
  Bidders Conference (Non-Mandatory):	June 17, 2026, 11:00am Online TEAMS
  Questions Due:	June 18, 2026, 5:00pm
  Questions & Answers Issued:	July 10, 2026, 5:00pm
  Addendum Issues (only if necessary to amend RFQ):	July 10, 2026, 5:00pm
  Proposal Submission Deadline:	July 21, 2026, 2:00pm
  Contract Start Date:	October 1, 2026

• Project Contact —

  K Handy

  Procurement and Contracts Specialist II

  1401 Lakeside Dr

  Oakland, CA 94612

  Email: kachina.handy@acgov.org

  Phone: (510) 208-9644

• Procurement & Contracts Specialist —

  K Handy

  Procurement and Contracts Specialist II

  1401 Lakeside Dr

  Oakland, CA 94612

  Email: kachina.handy@acgov.org

  Phone: (510) 208-9644

Submission Requirements

• Submit Bid Response and Bid Form (required) —

  Please confirm that both your response and the Bid Form have been uploaded here.

• Submit Response Documents (required) —

  Please confirm that your response has been uploaded here.

• Has your response addressed all the requirements identified within the solicitation and all related documents, including any addenda? Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of your bid. (required)
• Your company, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM. (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact (required) —

  Select the information you would like display.