Active SLED Opportunity · NORTH CAROLINA · THE CITY OF JACKSONVILLE
AI Summary
The City of Jacksonville, NC seeks qualified firms for a Pavement Condition Survey and a web-based Pavement Management System application integrated with GIS to evaluate and manage 166 miles of paved roads. Proposals due May 22, 2026.
The City of Jacksonville is soliciting qualifications from qualified Firms to provide a Pavement Condition Survey (PCS) and a Pavement Management System (PMS) Application which has the ability to directly link to the City of Jacksonville’s GIS. The City of Jacksonville’s road system consists of approximately 166 miles of paved roads. The City will select Firm(s) based on demonstrated experience and expertise in the Scope of Work. Successful project execution also includes the ability of the Firm to work in partnership with City staff and management who may be part of the project and the ability of the Firm to respond in a timely manner to any issues that may arise. Firms shall be qualified in providing the Scope of Services listed below. The selected Firm(s) shall confirm their ability to provide the following scope of services and respond to any questions or requests listed below as part of their proposal. Please note that examples listed below are for illustrative purposes only and are not an exhaustive list. Please feel free to add any additional/optional services, relative to this project, that may be of interest to the City of Jacksonville. Pavement Condition Survey (PCS) Evaluation of the City’s road system for asphalt roadways to include physical characteristics, pavement distress types and severity of the identified distresses. Survey will be conducted at break points established by road centerlines. A shapefile will be provided by the City which contains all the necessary inventory data. PCS shall be performed in accordance with Publication No. FHWA-RD-03-031, Distress Identification Manual for the Long-Term Pavement Performance Program (LTPP) – (Fourth Revised Edition), June 2003 utilizing the following distresses: Fatigue/Alligator Cracking Block Cracking Edge Cracking Longitudinal Cracking Reflection Cracking at Joints Transverse Cracking Defective Patching and Potholes Surface Deformation, Rutting, Shoving Selected firm will be expected to collect length, width, square yard, and type of pavement for each segment of roadway. Most roadways will be scanned in one direction only. Roads that are greater than thirty-five feet in width (back-to-back) will be scanned in both directions. Provide a Pavement Condition Index (PCI) for each street segment, identifying pavement distresses including distress type, severity, extent, and any other comments. Through the utilization of a variety of digital and electronic equipment, such as sensors, ground penetrating radar, video, laser, etc., the Firm shall: Provide images of road conditions. Perform Structural Evaluation of roadways. Perform Deflection Testing of roadways. Provide for asset inventory and mapping. Analyze ride quality. Provide recommendations on maintenance strategies to maximize investment of available funds. Pavement Management System (PMS) The PMS will be a web-based application with a database and dashboard that can be utilized by staff to evaluate the effectiveness of different pavement maintenance activities. Web-based application should be intuitive and user-friendly requiring minimal training to be able to use and understand. Enable the City of Jacksonville to utilize pavement distress analysis to prioritize and plan for a variety of pavement maintenance activities. Allow for user defined deterioration (rate of degradation) models. Identify maintenance needs, estimate costs, and calculate the Pavement Condition Index (PCI) for each road segment and entire roadway network. Allow for the updating of unit costs as determined by the City of Jacksonville. Have the ability to analyze various funding scenarios and levels of service. Have the ability to generate multi-year optimized work plans for the various funding scenarios and levels of service. Have unlimited flexibility in creating decision trees, pavement repair strategies and performance models based on user-defined decision and performance variables. Allow for analysis of any planned utility projects so as to ensure streets are not selected for repairs if utility work is planned. Must be compatible with the City’s GIS System. Provide database that is configurable and sortable based on parameters, such as condition, traffic volumes, maintenance needs, etc. Ability to continuously update conditions based upon type of improvements made. Ability to update PCI as improvements are completed allowing for a real time analysis of roadway conditions.This application shall be available throughout the duration of the contract and all data captured shall belong to the City of Jacksonville This application shall be available throughout the duration of the contract and all data captured shall belong to the City of Jacksonville. Schedule RFP Invitation Release Date/Advertisement April 24, 2026 Submission for Questions and Clarifications May 8, 2026 Response to Questions and Clarifications May 15, 2026 Submission of Proposals May 22, 2026 Qualifications Submittal Requirements Submit five (5) hard copies of the qualifications and one (1) flash drive containing a bookmarked PDF of the submittal by 5:00 PM on May 22, 2026 in the Engineering Division of Jacksonville City Hall, located at 815 New Bridge Street, Jacksonville, NC 28540. Qualifications submitted must be bound and tabbed, allowing easy access to each individual section. Emailed PDFs cannot be accepted as we anticipate that the file size will exceed our file size limitations. The qualifications package shall be enclosed in a sealed envelope/box marked: Request for Qualifications – Pavement Condition Survey and Pavement Management System Application and delivered to: City of Jacksonville, Attn: Roy Bredahl, 815 New Bridge Street, Jacksonville, NC 28540. Questions about this RFQ will be accepted until 5:00 PM on May 8, 2026. Questions received after this time will not be answered. Individual meetings with Firms will not be held due to personnel workload. RFQ Questions Questions concerning this RFQ shall be submitted to Roy Bredahl via email at rbredahl@jacksonvillenc.gov no later than 5:00PM on May 8, 2026. Please see RFQ for full details. RFQ prevails over Bidnet posting. **Solicitation Type**: RFQ - Request for Qualifications (Formal) **Source ID**: PU.AG.USA.1010.C10546876 **Piggyback Contract**: No **Question Acceptance Deadline**: 05/08/2026 05:00 PM EDT **Questions are submitted online**: No **Bid Submission Type**: Physical Bid Submission **Owner Organization**: Engineering **Solicitation Number**: RFQ-Pavement Condition Survey/Pavement Mgmt Sys Application **Reference Number**: 0000421535
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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