Active SLED Opportunity · CALIFORNIA · CITY OF LOMPOC
AI Summary
City of Lompoc seeks bids for the Ryon Park Stage Area Improvement Project involving construction, installation, and related services. The project requires compliance with prevailing wage laws, safety standards, and city codes. Bids due by July 2, 2026, with a pre-proposal meeting on June 11, 2026.
The City of Lompoc is soliciting Bids for RYON PARK STAGE AREA IMPROVEMENT PROJECT. Bids will be received per the attached specifications, until 2:00 pm on Thursday, July 2, 2026. Proposals shall be valid for 90 calendar days after the bid opening date.
The City of Lompoc is located where California Hwy 1 and Hwy 246 meet: Fifty-five miles Northwest of Santa Barbara and ten miles Southeast of Vandenberg Air Force Base. Rolling hills surround the Lompoc Valley in the north, south, and east. The Pacific Ocean is 9 miles to the west. The Santa Ynez River (dry most of the year) runs east to west through the valley. A chaparral forest with sandy soil, named Burton Mesa, runs to the north.
Lompoc weather is broadly defined as a cool Mediterranean climate that is typical to most coastal areas in Southern California. In Lompoc, the summers are short, comfortable, dry, and mostly clear and the winters are cold, wet, windy, and partly cloudy. Over the course of the year, the temperature typically varies from 40°F to 72°F and is rarely below 32°F or above 82°F.
Contractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, or veteran or military status, or allow denial of family-care leave, medical-care leave, or pregnancy-disability leave, or any other protected status. The contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment. Contractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code section 12900 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, title 2, section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12990 (a)-(f), set forth in Chapter 5 of Division 4.1 of title 2 of the California Code of Regulations, are incorporated by reference and made a part hereof as if set forth in full. The Grantee and its contractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
All tasks identified below and in the Technical Specifications as part of this proposal are to be completed by the selected Contractor.
The Contractor is to provide administrative, management, and related services as required to coordinate the procurement, delivery, mobilization, storage, construction, installation and testing of materials and surrounding areas of the Project in accordance with the City's objectives for cost, time, and quality. The Contractor is to administer all general conditions and manufacture support activities on behalf of the City.
The Contractor is responsible for providing procurement, construction, and installation of New Stage Area in their scope of work, including all labor, materials, tools, incidentals, supervision, and equipment necessary to complete the Work. Restroom facilities will need to be provided by contractor.
Contractor is responsible for providing workmanship that conforms to industry standards, including adhering to all safety requirements.
No construction shall begin until a detailed project schedule has received approval from the City, and the City issues the Contractor a Notice to Proceed.
Time is of the essence for this project; thus, the Project Completion Time is sixty (60) working days.
Their bid request creates no obligation on the part of the City and the City reserves the unconditional right, at its option, to either reject all proposals or waive any irregularities or informalities therein.
1. Unless otherwise noted, these general notes are directed to the contractor and their sub-contractors Performing works shown in these construction documents.
2. Licenses and registration:
A. Contractor must be properly and currently licensed by the state of California to perform the work and May perform only such the work as is within the scope of said license.
B. Contractor must be currently licensed by state of California to perform pest control utilizing pesticides, Herbicides, fungicides or any other chemical required licensing and registration
3. Prior to submitting bids:
A. Contractor shall carefully review in detail, the contents of these construction documents. No part of These construction documents are intended to be in violation of the latest uniform building codes and all Applicable governing codes and ordinances.
B. Contractor shall visit the job site to determine existing conditions, including access to the site, the Nature and extent of existing improvements upon adjacent public and private property, and other factors That may affect the work.
C. Notify landscape architect and city's authorized representative of any conflicts and discrepancies in Writing and request for clarification before starting work.
D. There shall be no additional compensation resulting from the alleged ignorance of the job site conditions. *failure to notify and receive written clarifications for any conflicts and discrepancies. The contractor Shall assume full responsibility and cost for any revisions necessary.
4. The construction documents are technical in nature and are intended to be used by qualified workmen in Order to perform their work in conformity with local agency standards. They do not attempt to show the Exact location of every item in the project. The construction documents should not be relied upon for Anything other than the intended purposes.
5. The intents of these construction documents are to include all labor, materials, equipment and services Necessary for the proper execution of the work per these drawings and specifications.
6. All agency requirements set forth on any permits required for construction of this project, whether Referenced herein or not, shall be complied with as if they were part of these plans and specifications. The Landscape architect shall not be responsible for the contractor's non-compliance.
7. All works not intended to be under contractor's contract when they are referenced with the following Phases: not in contract (n.i.c); not a part (n.a.p.); by others; existing.
8. Civil Engineer's and/or architect's drawings have been provided to landscape architect for use as a Background base in preparing these drawings. All such information contained within these plans are for Reference only. Landscape Architect is not responsible for their completeness and accuracy. Notify Landscape Architect if there are discrepancies between actual site conditions and background base Information as shown prior to start of construction.
9. Prior to the start of work, contractor shall contact city's authorized representatives and landscape Architect to verify that the construction documents are current and have been approved by governing Agencies; and to clarify any questions or concerns the contractor or city may have regarding the work.
10. Contractor assumes sole and complete responsibility for job site safety and conditions during the course Of construction, including safety of all persons and property. This requirement shall apply continuously And not be limited to normal working hours. The contractor shall defend, indemnify and hold the city and the Landscape architect harmless from any and all liability, real or alleged, in connection with the performance Of the work on this project, excepting for liability arising from the sole negligence of the owner or the Landscape architect.
11. Contractor's superintendent shall be present on the job site at all times during progress of the work; Capable of discussing work progress and problems with the Landscape Architect, City's authorized Representative and inspectors from local agencies; ability to read, understand and interpret technical Drawings and specifications; and experienced and knowledgeable of the work indicated in the construction Documents.
12. Contractor assumes sole responsibility for the means, methods and appropriateness of all installation procedures undertaken for this project.
13. No substitutions of equipment or specified products by anyone without landscape architect's specific Written approval. Landscape architect assumes no responsibility for any liability that may arise out of such substitutions without landscape architect's specific written approval. All materials and equipment specified shall be new and installed in accordance with manufacturer's specifications.
14. Prior to commencing work, contractor shall verify all property lines, easements, rights-of-way, setbacks, And other legal property restrictions either marked or unmarked. No construction items, including Footings shall extend beyond property line.
15. Contractor shall verify all dimensions and conditions at the job site prior to start of construction. Should There be any discrepancy, landscape architect shall be notified immediately. Dimensions take precedence Over scale. All revisions or deviations from the plans shall be approved in writing prior to implementation of such revisions or deviations in field. Commencement of work means acceptance of Job site conditions.
16. Contractor is responsible for familiarizing himself with all grade differences; above and below ground Utilities; locations of walls and structures. Contractor shall notify "underground service alert' (811) at Least two (2) working days prior to start of work so as to have location of underground utilities located And marked for construction and safety coordination. Contractor agrees to assume sole responsibility and hold The City and landscape architect harmless for any damages resulting from existing underground utilities or structures not reported or indicated on the plans.
17. When any unanticipated issues are unveiled during construction, contractor shall contact the landscape Architect and the City's authorized representative for further instructions before continuing with work.
18. Contractor shall coordinate his with other trades, landscape architect, City's authorized representative And governing agencies as required to minimize potential conflicts and interference with work schedules, Workers, equipment, construction material deliveries and storage.
19. All quantities shown hereon are provided as information only, contractor shall be responsible for Determining their own quantities prior to bidding and construction. Landscape architect is not responsible For discrepancies in final construction quantities.
20. Landscape architect is not responsible or liable for unauthorized changes to or uses of these plans.
21. Prior to commencement of construction, contractor shall obtain, coordinate and pay for all required Permits, fees, licenses and agency inspections as required to install the work.
22. Contractor shall make all arrangements necessary to ensure that all materials, equipment and supplies will Be available for installation of work without unnecessary delays.
23. Contractor shall notify landscape architect no less than 48 hours in advance of any site observations or Meetings. Contractor shall be back charged for landscape architect's time and related expenses when it is found that the work is not significantly completed for review or for missed appointment.
24. Landscape Architect's site observation does not include inspection of construction procedures, methods And job site safety conditions. These visits shall not be construed as continuous and detailed inspections.
25. Digital photographic records:
A. All below grade irrigation installations and planting pits that are covered up without landscape Architect's reviews shall be digitally photographed with their corresponding locations note on plans.
B. All digital images shall be in sharp focus and of high-quality recordings.
C. Mail a flash drive containing all the digital images to landscape architect and City's authorized Representative for their reviews and records.
D. Failure to provide such digital records may require excavation of work for review at the discretions of Landscape architect and/or City's authorized representative. All such works will be performed at Contractor's expense.
26. Contractor shall be responsible for all repairs and/or replacements of all job site damages caused by its Operation.
27. Completion of work notice shall be accepted only when the entire contract is completed to the satisfaction Of the city's authorized representative.
28. All work embodied on these plans shall be done in conformity with applicable provisions of the standard Specifications for public works construction, 2018 edition. The California department of transportation Standard plans and specifications dated 2018, the standard drawings on file in the office of the city engineer, And department of public works.
29. By accepting these plans and/or proceeding with the improvements hereon, contractor agrees to the terms Herein.
30. If archaeological artifacts are unearthed or exposed during demolition or construction, the artifacts and The site shall be evaluated by an experienced archaeologist. An appropriate plan for the preservation of the Artifacts from the site shall be prepared and its implementation overseen by an experienced archaeologist. In addition, in the unlikely event cultural resources are unexpectedly encountered during Ground-disturbing activities, work in the immediate area must halt and an archaeologist meeting the Secretary of the Interior’s professional qualifications standards for archaeology (national park service [nps] 1983) must be contacted immediately to evaluate the find. If the resources are prehistoric, a native American representative must also be contacted to participate in the evaluation of the find. If the discovery Proves to be significant, in consultation with the archaeologist and local native American(s), a mitigation plan Shall be prepared and implemented in accordance with state guidelines and in consultation with local native American group(s). The mitigation plan may include but would not be limited to capping and avoidance, Excavation and removal of the resource, interpretive displays, sensitive area signage, or other mutually Agreed upon measures.
31. If paleontological artifacts are unearthed or exposed during demolition or construction, the artifacts and The site shall be evaluated by an experienced paleontologist. An appropriate plan for the preservation of The artifacts from the site shall be prepared and its implementation overseen by an experienced Paleontologist.
32. If human remains are discovered during construction, the county coroner, and the native American heritage Commission shall be notified and their recommendations and requirements adhered to, prior to continuation Of construction activity.
33. A temporary use permit shall be obtained from the planning division prior to installation of a construction Trailer on the project site.
34. Contractor shall minimize the use of street parking by construction workers and equipment during Construction. Temporary toilet and handwashing facilities for construction are required. Trash and debris Shall be contained on-site. Recycling/salvaging of materials for re-use shall comply with the California Green Building Standards code.
35. No work may commence until a building permit is issued from building and safety division.
36. A Knox key box shall be installed as directed by the fire code official when a building permit is obtained for Any work. The key box shall contain keys that will allow the fire department access to all portions of the Building. The keys shall have tags affixed identifying their purpose. The nominal height of the knox box Installations shall be 5 feet above grade. Consult with the fire marshal for placement and specifications. One on the front and rear will be required.
37. Proper posting of “no parking except in designated stalls” signs shall be installed and always maintained. Vehicle towing procedures shall be posted as well as the CVC code.
38. The Knox box key box shall contain all keys to all areas of the occupancy. Immediately update the Lompoc Fire Department of any lock changes and request a site visit to update the keys in the Knox box. Keys shall be Clearly labeled and on a key ring.
39. The contractor shall use reclaimed or recycled water whenever possible for on-site project work, to the Extent such water is not detrimental to the quality of the work and does not cause a hazard to public health. In accordance with Lompoc municipal code section 13.04.060 the use of potable water in Lompoc is prohibited
For: washing paved surfaces, hardscape, and open ground; and for dust control at construction sites when Recycled water is available. Reclaimed or recycled water is available to the contractor from a source at The Lompoc regional wastewater treatment plant located at 1801 w. Central avenue in Lompoc, at rates less Than the city’s potable water rates. Contact the city utilities department at city hall for more information, At (805) 736-1261.
40. Prior to the issuance of the certificate of occupancy, record drawings in conformance with development Assistance brochure (dab) E-30 shall be prepared and approved by the city building official and city engineer. Dab E-30 is available upon request at the engineering division or online at the following city of Lompoc web Address:
Http://www.cityoflompoc.com/publicworks/pdf/e30.pdf
41. After construction is complete and city has approved the record drawings, the applicant shall provide the City management services department, information systems division, and engineering division with the Following as-built information, in a computer format readily compatible for transfer to the city geographic Information system [computer formats acceptable for delivery include dgn; dwg; dxf]. Record drawing Information submitted in computer format will include, but not be limited, to the following:
Water: mains, valves, blow-offs, air vacs, fire hydrants, services, meters, rp backflow
Wastewater: mains, manholes, lift stations, laterals
Electric: lines, transformers, junction boxes, pull boxes, poles, streetlights
Drainage: manholes, inlets, swales, basins, structures, filters, curb drains
Surface: road, curb/gutter, sidewalk, drives, access ramps, parking lots, survey , retaining walls, bus Turnout
42. Owner and contractor shall protect in place all existing public and private facilities, improvements, Property, infrastructure, utilities, and vegetation not called-out and approved for removal or alteration; And owner and contractor shall each be solely responsible for any damage to the same caused by its own Operations, and shall be required to repair or replace, or fund the repair or replacement, in kind of all such Damaged public improvements to the satisfaction of and as directed by the city engineer, at the respective Owner or contractor's sole expense.
43. No work shall be performed within a public street or alley right-of-way, and no streets, alleys, traffic lanes, Shoulders, sidewalks, or other portions of a street or alley right-of-way shall be closed or partially Closed without first obtaining written approval for such closure through an encroachment permit from the City or other agency having jurisdiction, and if required by such agency, also obtaining written approval of Traffic control plans. Traffic control plans shall conform to all applicable standards, address all Applicable travel modes (vehicles, bicycles, pedestrians, wheelchairs), safely and conveniently route traffic Through or around the work, and shall be approved by the city engineer or designee prior to implementation.
44. Prior to beginning any work or placing any traffic control within a city street or alley right-of-way, Coordinate with the city public works inspector and obtain on-site approval to proceed
Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of Bidder, Bid Title, and Date and Time of Opening. Prices shall be printed or typewritten. Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the bid. Bidders must complete and return the Exceptions to Specifications page of the specification page(s) in order to be considered.
Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., ("Prevailing Wage Laws''), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.
Included herein by reference are the provisions of California Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor agrees to comply with all the above-referenced provisions applicable to the performance of its work on their project. Specifically, the contractor agrees to: (1) Pay all workers not less than the general prevailing rate of wages. Contractor and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. (2) Submit certified payroll in accordance with http://www.cityoflompoc.com/ManagementServices/purchasing/policies.htm. Current prevailing wage rate may be found at http://www.dir.ca.gov/OPRL/PWD/index.htm.
Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request and shall post copies at Contractor's principal place of business and at the project site.
More than one bid is not allowed.
Attention is directed to the provisions in Sections 1776 and 1777.5 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under them.
One of the legal requirements for working on a public works project is the employment of apprentices. The Division of Apprenticeship Standards provides assistance to contractors in employing apprentices on public works sites. The Contractor or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.
Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, http://www.dir.ca.gov/DAS/DASApprenticesOnPublicWorksSummaryOfRequirements.htm
Prices shall remain valid for ninety (90) days from date of opening and be inclusive. Proposals submitted may be withdrawn by written request received BEFORE the hour set for opening. No bidder may withdraw their bid after the time set for opening.
Contractor is advised that eight (8) hours labor constitutes a legal day's work. Pursuant to Section 1813 of the California Labor Code, Contractor shall forfeit a penalty of $25.00 per worker for each day that each worker is permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week; except when payment for overtime is made at not less than one and one half (11/2) times the basic rate for that worker
Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof.
Email to t_hernandez@ci.lompoc.ca.us For more information, please call (805) 875-8020
Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week; and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of Contractor in the manner provided in Labor Code section 1776. A contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on Contractor.
The lowest apparent bidder may be required to submit the following:
Contractor shall perform all work in strict accordance with all Federal, State, and local regulations. Contractor shall also obtain all permits required for the performance of the work outlined in these specifications. Plans and specifications shall meet requirements of the current California Building Code and Federal Americans with Disabilities Act.
When applicable, it is mutually accepted that the quantities defined in their document reflect the approximate City requirements and may be adjusted. City may require and order or reorder more than the quantity listed here by mutual agreement with the prevailing vendor.
In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.
All proposals shall comply with current federal, state and local laws relative thereto, including applicable Federal and State Occupation Safety and Health laws and that Seller will indemnify and hold the Buyer harmless for any failure to so conform.
Job site safety, both during and after working hours, is the sole responsibility of the Contractor. The Contractor, their employees and subcontractors shall be familiar with and comply with all applicable safety regulations and guidelines. The Contractor shall also provide for and ensure public safety around the site both during and after work hours. This shall include the provision of traffic control for the work site.
The Contractor shall provide all necessary equipment, tools, and appurtenances for the timely completion of the work. Contractor's equipment shall be in complete and safe operating condition and shall be appropriately maintained and operated during the project.
Any resulting contract shall be limited to all terms and conditions herein, including any general and special conditions and instructions, purchase order or other documents issued by the City.
Work shall begin no later than seven (7) days after notice to proceed (NTP).
Bidder will fully warrant all materials and equipment for a period of not less than one (1) year from date of final acceptance by the City unless otherwise noted. All warranties, standard and extended, shall be shown on any units offered, and all costs related to the servicing of said warranties shall be clearly stated on bid form.
All prices shall be quoted F.O.B. destination Lompoc, California. Any and all shipping, handling and freight charges shall be shown separately and included in the bid unless otherwise noted on bid form. If the there are no shipping or handling charges itemized, they are assumed to be included in the base price offer and no charges will be paid separately.
Payment will be made according to the unit price schedule in the contract based on the actual unit quantities expended as determined by the OTR. Payment for lump sum items shall be made only upon satisfactory completion of the entire task.
Any agreement resulting from an award may be canceled by either party at any time upon thirty (30) days written notice. The City may cancel any agreement WITH CAUSE within ten (10) days written notice to supplier.
The City of Lompoc is a public agency. Contracts exceeding $1,000 with the City are considered “Public Works” when they include services for construction, alteration, demolition or repair work, and maintenance services.
Contractor and subcontractor(s) must register with the California Department of Industrial Relations (DIR) and that before :
The contract shall be in accordance with the laws of the State of California and the County of Santa Barbara is the only appropriate forum for any litigation. In the event a suit or action is instituted arising out of any contract, the prevailing party shall be entitled to receive, in addition to its cost, such sum as the court may adjudge reasonable as to attorney's fees and costs.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor's and subcontractors' current registration with the Department of Industrial Relations to perform public work.
The City is fully committed to substantially increasing the opportunity for participation in all phases of all City procurement by minority, female, disadvantaged, and small business enterprises. (Ord. 1637(17) § 1; prior code § 2632)
The City is exempt from Federal Excise Tax. All taxes, if applicable, shall be shown on bid form page. ALL TAXES; Sales, Use and Local Preference will be a consideration in bid evaluation.
It is the policy of the City that minority business enterprises shall have the maximum opportunity to participate in the City's bidding requirements.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be the Contractor's sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this contract and applicable law. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor's performance of Work, including any delay, shall be Contractor's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay subject to any applicable liquidated damages and shall not be compensable by the City.
The contractor shall be held responsible for any breakage, loss of City's equipment or supplies through negligence of the contractor or their employee while working on the City's premises. The contractor shall be responsible for restoring/replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the department representative any damage to the premises resulting from services under their contract.
It is the policy of the City to promote the full realization of equal employment opportunity.
Time is of the essence. Failure to start and complete all work specified within the time specified in these bid documents shall constitute material breach of contract. Failure of successful bidder to complete the work within the time allowed will result in damages, and for each consecutive day in excess, the contractor shall pay to the City the sum of $100 per calendar day. Such amount shall not be construed as a penalty but as a minimum value of liquidated damages which may be deducted from payment due to the contractor if such delay occurs.
Interested parties wishing to protest City solicitation documents may obtain a copy of Lompoc Code, Title 3, Chapter 3.36.170 by calling the Purchasing Office at (805) 875-8000 or on the City’s web site at: https://www.cityoflompoc.com/home/showdocument?id=656
Contractor shall not have the right to sell, assign or transfer any obligations resulting from the award without the specific written consent of the Purchasing and Materials Manager.
Subject to the power and authority of the City as provided by law in their contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under their contract. The City shall decide the questions which may arise relative to the fulfillment of the contract or the obligations of the contractor there under.
The Contractor shall indemnify and hold harmless the City and all officers and employees thereof connected with the work,: from all claims, suits or actions of every name, kind and description, brought for, or on account of, injuries to or death of any person or damage to property resulting from the construction of the work or by or in consequence of any negligence in construction of the work; or by or on account of any act or omission by the Contractor or their agents during the progress of the work or at any time before its completion and final acceptance.
These items are self-explanatory and are applied equally and irrevocably to all vendors and their proposals. Therefore, bidders must be conscientious in fulfilling all requirements in order to have their proposals considered for award.
Contractor shall furnish insurance certificates per Insurance Requirements, located in ATTACHMENTS.
Any Agreement resulting from their Bid will consist of the following documents, in order of precedence, and shall be the entire agreement between parties:
Bids or Proposals shall be submitted so as to be received in the office designated in the request for proposals not later than the exact time set for opening of proposals. Lompoc City Code Section 2603.E. reads "Bid Opening. No bid shall be considered which has not been received at the place, and at or prior to the time, stated in the invitation for proposals." The official time clock for their bid will be the “The Official NIST US Time”: https://www.time.gov/
Solicitations opening at 2:00 p.m. PDT will be considered late at 02:00:01 p.m. PDT and will not be accepted or considered. The Purchasing and Materials Manager Agent or their representative designated as the bid opening official shall decide when the time set for bid opening has arrived and so shall declare to those present. Proposals will not be publicly opened and read aloud.
☐ Registered Bidder Information Sheet
A completed form identifying the bidder, including contact details, business name, and registration number.
☐ Total Bid Price
A clear statement of the total bid amount, inclusive of all costs, taxes, and fees.
Prices shall be printed or typewritten. Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the bid. Bidders must complete and return the Exceptions to Specifications page of the specification page(s) to be considered.
☐ Conflict of Interest Disclosure
Ensures transparency and confirms no unfair advantage or relationship with the awarding body.
☐ Non-Collusion Affidavit
Certifies that your bid was prepared independently and without collusion.
☐ Financial Proposal / Pricing Schedule
Breaks down the bid price into itemized costs for transparency and evaluation.
☐ Contractor’s Affidavit
A sworn statement verifying the contractor’s qualifications, legal standing, and compliance with bid requirements.
☐ Bid Bond/Security
Standard bid bond forms to be completed and signed by the bidder and surety, guaranteeing the bid will be honored.
☐ Contractor/Subcontractor License
Valid and current licenses for the contractor and any subcontractors involved in the project.
☐ B Attachment – Public Work – Prevailing Wage Job
Documentation confirming adherence to prevailing wage laws for public works projects.
☐ Bidder References
A list of past projects, clients, or contracts that demonstrate the bidder’s experience and reliability.
☐ Insurance Requirements
Proof of insurance coverage
☐ Technical Proposal
Details your approach to the project, including methodology, timeline, staffing, and materials. goods, you may want documentation or literature related to the goods being offered.
☐ Copy of Solicitation
Confirms receipt and understanding of scope of work and specifications
☐ Addenda Acknowledgment Forms
Confirms receipt and understanding of any changes or updates to the original bid documents.
Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of Bidder, Bid Title, and Date and Time of Opening and uploaded in OpenGov.
☐ 1 Hard Copy labeled "Original", 1 Hard Copy labeled "Copy", 1 uploaded in OpenGov
The City of Lompoc requires that you furnish and maintain current certificates of insurance for the duration and term of that contract within the scope and limits of the Indemnity and Insurance Requirements listed here. The certificates and endorsements are to be signed by a person authorized by the insurers to bind coverage on their behalf.
You must procure and maintain for the duration of the contract insurance against claims for Injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by you, your agents, representatives, employees or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
If a general aggregate limit applies, either the general aggregate limit shall apply separately to their project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
Additional Insured Status: You are required to provide proof that the Commercial General Liability (CGL) insurance policy includes the City, along with its officers, officials, employees, and volunteers, as additional insureds. This coverage must apply to liability arising from work or operations performed by you or on your behalf, including the provision of materials, parts, or equipment associated with such work or operations.
General liability coverage can be provided in the form of an endorsement to your insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
Other Insurance Provisions: The insurance policies described above are to contain, or be endorsed to contain the following provisions:
Primary Coverage. For any claims related to their contract, the coverages shall be primary, at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. No other insurance or self-insurance such as may be utilized by the City shall contribute to a loss under these policies.
Notice of Cancellation. The policies shall not be canceled or materially altered without 30-days’ prior written notice to the City.
Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said contractor may acquire against the City by virtue of the payment of any loss under such insurance. You agree to obtain any endorsement that may be necessary to affect their waiver of subrogation, but their provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions. Self-Insured retentions must be declared to and approved by the City. The City may require the contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than an "A" policyholder's rating and a "VII" financial rating..
Please send insurance Certificates to: City of Lompoc, Purchasing Division 100 Civic Center Plaza; Lompoc CA 93436 Email to purchasing@ci.lompoc.ca.us
For more information, please call (805) 875-8000
Please include your company's Name, Address, and a Brief History of the firm.
Please provide a listing of all resources who will be assigned to supervision of others during this project. Resources should be identified as follows:
Please provide related building construction experience during the last five years.
Bidding Contractor shall have a minimum of five (5) years’ experience.
Please provide a list of Subcontractors that your company intends to use to help complete this project and designate the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor on their job.
Include:
Please download the below documents, complete, and upload.
Bidding Contractor shall provide a minimum of three references of related work completed within the last three years. Their information will be used in the overall evaluation of the bids.
References will be asked to rate vendor on a scale of 1-5, with 5 being the best, on the following areas:
Please download the below documents, complete, and upload.
All vendors who work within city limits of the City of Lompoc are required to have a Business Tax License. If you do not have a Business Tax License, please contact the Lompoc City Clerk (805) 875-8242.
Please include:
All prices submitted will be considered as including any and all sales or use taxes. In case of a discrepancy between a unit bid price and total bid, the unit price shall prevail.
In case of discrepancy between the written price and the numerical price, the written price shall prevail.
Relative to supplying labor and material and for their bid: The undersigned agrees to perform the work, therein described, in accordance with the attached specifications, instructions, and conditions, in the time, form, and manner provided by law at bid price herein.
The undersigned agrees that their Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.
The Contract duration shall commence on the date stated in the City’s Notice to Proceed and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in the City’s Notice to Proceed.
The offer and bid will be open for 90-calendar days after opening.
To execute a satisfactory agreement between the City of Lompoc and the Contractor and to provide a performance bond, a labor and materials bond, and certified proof of insurance coverage to the City for work in accordance with their bid document within 7 calendar days after notice of award.
Bidder agrees to perform all work as described in the Bid Document for the following price(s).
Base Bid:
Including all labor, materials services, labor, insurance, equipment and incidentals required for the work specified by their bid. Spell out in words your bid:
$:
Spell out in words:
Proposed start date:
Proposed completion date:
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please finish the sentence:
The City of Lompoc invites your bid and offer to provide ...
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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