Active SLED Opportunity · CALIFORNIA · WEST SACRAMENTO CAPITAL PROJECTS - CONSTRUCTION
AI Summary
West Sacramento Area Flood Control Agency seeks proposals for geotechnical subsurface explorations and material testing to support USACE design of Sacramento River North West Levee erosion protection and improvements. The project involves 5.8 miles of levee along the Sacramento River. Proposals due by May 5, 2026.
STATEMENT OF PURPOSE
The West Sacramento Area Flood Control Agency (WSAFCA) is soliciting proposals from qualified firms or individuals ("Proposer") to provide geotechnical subsurface explorations, laboratory testing, and prepare a final report of findings that will inform the United States Army Corps of Engineers (USACE) design for the Sacramento River North West Levee (SRNL) erosion protection and levee improvements project. More details on WSAFCA's needs for this work are provided in the Scope of Work. The SRNL extends for approximately 5.8 miles along the west bank of the Sacramento River from the Sacramento Bypass South Levee to the Stone Locks east gate/closure structure. These geotechnical subsurface explorations will be done in close partnership with the USACE/Corps as the data will be evaluated by them for the design of future erosion protection and levee improvements. WSAFCA will negotiate a contract for these services based on the most qualified proposal.
Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal ("RFP") by the deadline below ("Proposal"). The Proposer selected by the WSAFCA pursuant to the terms of this RFP and the Agency's contracting procedures, if any is selected, is referred to herein as "Contractor." This RFP describes the SRNL background, scope of services, submittal instructions and schedule, and selection criteria.
SYNONYMOUS TERMS
Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous:
a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror
b. Purchase Order, Contract, Agreement
c. Services, Work, Scope, and Project
d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet
West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000.
The West Sacramento Federal Project (Project) was authorized in the 2016 Water Infrastructure Improvements for the Nation Act. The Project has a current estimated cost of $2.01 billion. Before the Project received a New Start designation, WSAFCA and State of California (State) invested nearly $210 million in advanced construction to immediately reduce flood risk to the 55,000 residents, property, and businesses in the City. This advanced construction included the first component of the authorized Project, the Southport Levee Improvement Project, and three segments in the north area of the City. The Corps has received approximately $153,000,000 to date in pre-construction engineering and design (PED) and construction funds for the Federal Project, which is being used to design and construct the next increments of the Federal Project, the Yolo Bypass East Levee project and Sacramento River North Levee (SRNL) 1S Contract.
The SRNL 3E erosion protection project is the next phase of the Project. SRNL was studied at a feasibility level in the West Sacramento Project General Reevaluation Report. The levee seepage improvements project is currently at the 65% design phase. In advance of additional federal appropriations, WSAFCA intends to advance design of the erosion protection phase of the Project. The geotechnical subsurface investigations requested in this proposal will be used to determine recommended future improvements for design and construction along the west bank of the Sacramento River.
Information and completeness of a Proposal Transmittal Letter in conformity with the requirements in the RFP.
Qualifications and experience of the Proposer and members of the team that may be assigned tasks within the Scope of Work.
Ability to complete the Scope of Work, as described in the Proposal, including experience completing projects for public agencies similar to WSAFCA.
Clearly demonstrates understanding of project requirements and results of RFP
Ability to accept WSAFCA's Standard Contract with little to no qualifications.
Please confirm that you have read and met all of the Proposal Requirements.
Please download the attached 2024 version of the W-9 form, complete, and upload.
Please enter the full legal company name and any other business names related to this proposal registered with the Secretary of State to conduct business in the State of California.
Please confirm your form of business.
Please provide your Contractors License #, if applicable.
Please upload all of the following Proposal Documents here and in the following order, WITHOUT any Cost Proposal documents.
Please upload ONLY your Cost Proposal documents here using the Cost Table attached as Exhibit C. The Cost Proposal must be uploaded separately from the rest of the proposal.
The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.
Please upload your entire Proposal response documents here, including any pricing information.
If the Proposer seeks any contract modifications, they must upload a redlined version of the contract provided in the Attachments, clearly identifying the specific language at issue and the proposed revisions in a Word document.
If no modifications are submitted, this question may be skipped and no upload is required. In the absence of any submission, the Proposer will be deemed to have accepted the Contract terms in full and to be capable of performing the Scope of Work, along with all related managerial responsibilities, without reservation.
The Proposer acknowledges WSAFCA's insurance requirements and endorsements as outlined in the Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.
Proposer shall be required to provide proof of requisite insurance prior to Contract execution. Failure to do so shall be just cause for forfeiture of the Proposal guaranty and/or rejection of the Proposal.
WSAFCA performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.
A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars. Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.
For all other proposers, the completed form is sufficient.
Proposers responding to federally funded projects must register on SAM.gov and provide proof of registration.
On April 4, 2022, the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov). Please supply SAM.gov Unique Entity ID number.
If you have applied for your SAM.gov registration, but have not yet been issued a SAM.gov Unique Entity ID number, please type "Applied." https://sam.gov/content/entity-registration
For proposers responding to federally funded projects exceeding $100k, please download the below documents, complete, and upload.
Please upload additional documentation required by this RFP here as well as any additional documentation that you feel would be a value to your submitted proposal. For example: Awards, Licenses, etc.
Please provide the name, title and email address of the authorized contract signer.
Please provide the estimated value of this project. Please note that this should be the total value of the contract, including initial term, but not including any optional extensions.
Please confirm if you would like to state the estimated project value on the solicitation.
Please indicate if this has already been included in the fiscal year budget.
If this project is expecting to come in over the Council approved budget, please provide a general estimate of additional funding that may be needed.
Please provide the cost center (fund-activity-object code) intended to fund this project. Please note that this must be completed as we perform review of the solicitation and any legal costs related to review will also be billed to this cost center.
Please indicate the work that will be provided under this project.
Please select the contract template that corresponds with your services and funding.
Please select the contract template that best suits your funding source.
Procurements over $50k that were not approved by Council in the Fiscal Year budget, or Procurements surrounding policy considerations will require Council approval.
If procurement is over $50k or a new request that was not approved as a line item in the Fiscal Year budget, please indicate the anticipated Council date.
If this was approved in the Fiscal Year budget, you may skip this question.
Please provide the name of any Grant funding that will be applied to this project and attach to the solicitation in Scope of Work
Please forward any Grant documentation to the Purchasing Manager.
Is this project subject to LAPM requirements?
Will this project use Federal Funds or provide a City Match to Federal Funds?
Please indicate any Grant Funds or funding requirements for this project.
Please advise if this is a Federally assisted Department of Transportation project, and subject to Disadvantaged Business Enterprise requirements.
Please note that an independent cost estimate must be completed for any Federal projects over $200k. Please save a copy of the independent cost estimate to the attachments page as an internal attachment.
Federally funded projects require bid advertisement.
Please confirm that the project must be advertised as required and ensure proof of publication is included as an the internal attachments in OpenGov to be saved to the procurement file.
Davis-Bacon Federal Prevailing wage rates are required on Federal projects and a copy of the wages must be attached to the solicitation at time of release. 10 days PRIOR to close date, you must check to see if the wages have been updated. If they have been updated, a new copy of the revised rates must be posted in an addendum and included in the contract before execution.
The payment of federal prevailing wage rates on federal-aid contracts is derived from the Davis-Bacon Act of 1931 and is prescribed by 23 USC 113. Contractors and subcontractors must pay laborers and mechanics employed directly upon the site of the work at least the locally prevailing wages (including fringe benefits) for the work performed.
Please confirm you will upload the applicable federal prevailing wage documents for inclusion in the solicitation.
The federal prevailing wage rates are available directly from the System for Award Management (SAM) Home Page at https://sam.gov/content/wage-determinations and may be uploaded to the attachments section of the solicitation or released as an addendum.
More information regarding Davis Bacon can be found below: https://www.dol.gov/agencies/whd/government-contracts/construction/faq
The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (2 C.F.R. § 200.321
The following affirmative steps must be taken to include and solicit small and minority businesses, women’s business enterprises, and labor surplus area firms?
Please indicate which steps will be taken and save all documentation.
Would you like one response document, or separate proposal and pricing documents? Please note that for sealed bids, cost proposals should be kept separate and can be opened at any time.
Please indicate if you would like to use the system electronic pricing table for costs to be completed by vendor and compared automatically. The system has the ability to auto tabulate for easy comparison and ensure there are no errors in manual calculations or copy and paste.
This is useful if you have items for comparison that can be organized by tasks, items, or any other comparable metric. Excel tables can also be uploaded using the system generated column formatting.
If you do not use the electronic pricing table, Cost proposal documents may be uploaded separately by Vendor and reviewed outside of the system.
Is this a Public Works project or project subject to prevailing wages?
CA prevailing wage applies to the “Construction, alteration, demolition, installation, or repair work done under contract and paid in whole or in part out of public funds” or a “public work.”
DIR web site: https://www.dir.ca.gov/public-works/publicworks.html
If so, additional language will populate related to use of Virtual Project Manager software.
Will this project be for landscaping services, janitorial services, or food service products? If so, additional language must be included in both the solicitation and subsequent contract to abide by SB1383 requirements.
Please list your proposal page limit in the following format:
twenty-five (25)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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