Sale and Removal of Fill Dirt - South Pharr Lateral RDF Drainage Improvements (Las Milpas RDF) - 2018 Bond Referendum Project No.34

Sale and Removal of 135k cubic yard of fill dirt.

Project Details

• Reference ID: HCDD1-26-014-06-03-ESZ
• Department: Engineering
• Department Head: Omar Anzaldua/Yvette Barrera (Asst. District General Manager)

Important Dates

• Questions Due: 2026-05-25T22:00:00.000Z
• Answers Posted By: 2026-05-27T22:00:00.000Z

Evaluation Criteria

• SUBMISSION OPTIONS & REQUIREMENTS —

  Respondents have two (2) options for submitting a response. Respondents shall submit their response using one (1) of the following methods (DO NOT duplicate submittals by submitting both an electronic and hard copy response. Respondents shall select only one (1) method to respond).:

  1. Submit responses electronically via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx on or before Monday, June 1, 2026, at 9:30 am. OR;
  2. Submit one (1) hard copy and one (1) USB in original PDF format via personal hand-delivery or delivery service on or Monday, June 1, 2026, at 9:30 am.

  Any bid received after this deadline will not be accepted and will be returned unopened to the sender.

• Fill Dirt —

  Sale and Removal of 130k cubic yard of fill dirt.

• HAND DELIVERED SUBMISSION —

  When hand delivering the packet, Proposer should make sure that the package is stamped with the date and time received by the Hidalgo County Drainage District No.1 staff.

  DELIVER TO:

  US Postal Mail Address:

  • ATTN: Enriqueta Zambrano, Procurement Manager
  • Hidalgo County Drainage District No.1
  • 902 N. Doolittle Rd, Building "A"
  • Edinburg, Texas 78542

  Physical Address:

  • ATTN: Enriqueta Zambrano, Procurement Manager
  • Hidalgo County Drainage District No.1
  • 902 N. Doolittle Rd, Building "A"
  • Edinburg, Texas 78542

  FIRM INSTRUCTIONS

  Responses to this procurement packet shall be formatted and organized in the following order for consistency and easy screening:

  • All submissions must be typed, single-spaced, and printed one-sided on 8 ½” by 11” paper.
  • One (1) hard copy, marked “ORIGINAL” and one (1) USB in PDF format. The original document must be submitted with a Cover Page containing the information listed in the Submission Outline/Checklist, under the Submission Cover Page.
  • The complete response must be sealed in an appropriately sized envelope or box for delivery to the Hidalgo County Drainage District No.1, per instructions.
  • All documents must be labeled with the firm’s name and the RFB number. Responses that are not identified with the RFB number on the outside, will be at risk of rejection.

  SUBMISSION OUTLINE/CHECKLIST

  To assist in ensuring all submissions received are complete, it is recommended for the Offeror to use this Submission Outline as a Checklist prior to submitting a response. All Responses must be submitted in the following order with the guidelines provided within this solicitation. For the hand delivery option, the solicitation packet can be found under the #ATTACHMENTS section:

  1. Table of Contents
     1. Invitation Letter
     2. Submission Details 
     3. Electronic Submission Documents
  2. Required Confirmations/Documents
     1. Electronic Submission Acknowledgment - (Confirmation)
     2. Requirements/Specifications - (Confirmation)
     3. Legal Notice & Acknowledgment - (Document)
     4. Insurance Requirements - (Document)
     5. Conflict of Interest Questionnaire - Copy of County Clerk File with fee receipt (when applicable) - (Document)
     6. Vendor Acknowledgment - (Confirmation) 
     7. HUB Declaration - (Document)
     8. Certification Regarding Debarment - (Document)
     9. Sam.gov Registration - (Confirmation)
     10. Form 1295  - (Document)
     11. Title VI Appendices [A -E] - (Confirmation)
     12. Required Contract Clauses For Contracts Under Federal Award
         1. Byrd Anti-Lobbying Contract Clause - (Document)
         2. 2 CFR 200 Certification - (Document)
     13. Proposer's Affidavit - (Document)
     14. Draft Agreement - (Confirmation)
     15. Company/Firm Response - (Document)
         1. Cover Sheet
            1. Company Name, Company Address, Company Phone Number
            2. Project Name: Sale and Removal of Fill Dirt - South Pharr Lateral RDF Drainage Improvements (Las Milpas RDF) - 2018 Bond Referendum Project No.34
            3. Procurement Number: HCDD1-26-014-06-03-ESZ
            4. Opening Date: Monday, June 1, 2026
            5. Opening Time: 9:30 am
         2. Complete Response (All Required Information/Documents)
     16. Addenda (when applicable; see Addenda under Legal Notice) - (Confirmation)

  (Confirmation) = A confirmation is required for this section.

  (Document) = A document submission is required for this section.

• ELECTRONIC SUBMISSION —

  Hidalgo County Drainage District No.1 will only accept electronic responses that are submitted via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx?departmentId=3417&status=all&page=1&limit=10&sortField=proposalDeadline&sortDirection=ASC The DISTRICT will NOT accept telegraphic, emailed, nor responses submitted via facsimile. *When submitting a response electronically, the firm will be required to complete all the sections found in this solicitation in order for the submission to be valid.

Submission Requirements

• I confirm that I will be submitting my response electronically. (required) —

  Please confirm and proceed with the electronic submission requirements.

• REQUIREMENTS/SPECIFICATIONS (required) —

  Refer to "Requirements/Specifications" in the #ATTACHMENTS section. Confirm that you have read, understood, and agree with the "Requirement/Specifications".

• LEGAL NOTICE & ACKNOWLEDGMENT (required) —

  Please download the below documents, complete, and upload.

• INSURANCE REQUIREMENTS (required) —

  Please download the below documents, complete, and upload.

• CONFLICT OF INTEREST QUESTIONNAIRE (required) —

  Please download the below documents, complete, and upload.

• VENDOR ACKNOWLEDGMENT (required) —

  Please read and acknowledge the required steps necessary to do business with Hidalgo County Drainage District No. 1:

  Step 1:

  OpenGov will now serve as the primary source for all Hidalgo County solicitation postings, electronic bidding, and contract management. Any reliance on other information or sources not directly downloaded from OpenGov may result in a submission that is not in compliance. 

  Link can be found below:

  https://procurement.opengov.com/portal/hcdd1

  Step 2:

  VendorConnect (Vendor Enrollment Solution) is an innovative tool that facilitates the needs of Drainage District No. 1 to secure qualified vendors. Local, state, and national vendors can apply using the vendor registration form in the link below.

  https://www.hcdd1.org/page/VendorConnect

  *The Vendor Registration Form does not guarantee a contract or agreement, however, it does guarantee your service or goods will be added to the list of potential vendors available to Hidalgo County. 

• HUB DECLARATION (required) —

  Please download the below documents, complete, and upload.

• CERTIFICATION REGARDING DEBARMENT (required) —

  Please download the below documents, complete, and upload.

• Do you have a current Sam.Gov Unique ID (UEI) number? (required)
• Please Provide the Unique Entity (UEI)number (required)
• Please provide Company's Legal Name (required)
• Form 1295 Submission (required) —

  Please provide a Form 1295.

  • https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php
  • Reference Sale and Removal of Fill – South Pharr Lateral RDF Drainage Improvements Dirt (Las Milpas RDF) – 2018 Bond Referendum Project No. 3 and [26-014] on section 3 of the form.
  • Be sure to complete section 6 of the form, in order to be valid.
• TITLE VI APPENDICES (required) —

  Refer to "Title VI Appendices" in the #ATTACHMENTS section. Confirm that you have read, understood and agree with "Title VI Appendices"

• REQUIRED CONTRACT CLAUSES FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (required) —

  Please download the below documents, complete, and upload.

• PROPOSER’S AFFIDAVIT OF NON-COLLUSION, NON-CONFLICT OF INTEREST, AND ANTI-LOBBYING (required) —

  Please download the below documents, complete, and upload.

• DRAFT AGREEMENT (required) —

  Refer to "Draft Agreement" in the #ATTACHMENTS section. Confirm that you read, understood, and agree with "Draft Agreement."

• COMPANY/FIRM RESPONSE (required) —

  Please download the below bid page, complete it, and upload it as your response to this RFB as requested in Requirements/Specifications.

• Will the basis for award be on the "Lowest Responsive & Responsible Bidder"? (required)
• Term (required) —

  Please identify the initial term using one of the following options:

  • One (1) year
  • Two (2) years
  • Three (3) years
  • Four (4) years 
  • Five (5) years 
  • Other: Please specify how many (Days, Months, Years)

   

• Renewal Term (required) —

  Please identify the renewal term using one of the following options:

  • None
  • One (1) one (1) year term
  • Two (2) one (1) year term
  • Third (3) one (1) year term
  • Other: Please specify how many (Days, Months, Years)

   

• What type of insurance requirements? (required)
• Will there be a pre-bid meeting? (required)
• Will electronic submissions be allowed? (required)
• Do you want to use a Pricing Table? (required)