Scale Computing Hyper-Converged Infrastructure Nodes

Solicitation No.

208571

Type / RFx

IFB

Status

Active

Level

county

Published Date

—

Due Date

February 7, 2026

NAICS Code

541512AI guide

Jurisdiction

Uintah County

State

Utah

Agency

Uintah County

1. Intent Uintah County, Utah (“County”), is soliciting sealed bids from qualified vendors to provide and install (provided by Scale Computing) of two (2) Scale Computing nodes to support the County’s IT infrastructure. The County seeks a turnkey solution that includes hardware, warranty/support, and professional installation services. 2. Submission Deadline and Opening Date To receive consideration and responses to this RFP, the County must receive the proposal no later than5:00 PM (Mountain Time) on February 6, 2026. Submission Method: Proposals with the required bid sheet must be mailed or hand-delivered in a sealed envelope clearly labeled: “Sealed Proposal – Scale Computing Hyper-Converged Infrastructure Nodes” Please ensure that the proposal is delivered to the following address: Uintah County-Clerk-Auditor 147 E Main Vernal, Ut 84078 Proposals will be publicly opened during the Uintah County Commission Work Session onWednesday, February 11, 2026, in the Commission Conference Room, located at 152 E 100 N, Vernal, UT. This opening will confirm receipt only; no evaluation or cost/compensation review will occur at this stage. 3. Project Scope The following are Mandatory Minimum Requirements that MUST be met or exceeded, and be specifically addressed or referenced in the submitted bid to be eligible for consideration. If the following bullet points are not addressed, the offeror will be considered non-responsive. All bids must meet or exceed the following specifications. A. Technical Specifications Bidders must provide pricing for two (2) identical nodes meeting the specifications listed below. Uintah County has identified the Scale Computing HC5450D as the preferred model. If bidding on an equivalent product, the vendor must demonstrate that the equipment is fully compatible with Scale Computing HyperCore software and meets or exceeds the following specifications. Hardware Requirements (Per Node) Model: Scale Computing HC5450D (or equivalent) Processor: Intel Dual Gold 5415+ (8 Core) or comparable 8-core processor Memory (RAM): 256 GB Storage Capacity: 77.76 TB Raw / 38.88 TB Usable Storage Configuration: 3 x 1.92 TB NVMe SSD 9 x 8 TB NL SAS HDD Network: 1 x 4-port redundant 10/25 GbE SFP28 NIC Ports Power: 2 x Redundant Power Supplies Support and Services Warranty: 5-Year, 24x7x365 Warranty Service Support Installation: Professional Services Installation for both nodes B. Pricing Format Provide a quote that breaks down costs as follows (see Attachment 1: Pricing Bid From): If any item or service is offered at no cost, enter $0.00. Item/Service Description Quantity Unit Price Extended Price Scale Computing HC5450D Node (as specified) 2 $ $ 5-Year 24x7x365 Warranty/Support 2 $ $ Professional Services Installation 2 $ $ Onboarding 1 $ $ TOTAL BID PRICE $ Note: Uintah County is a tax-exempt government entity. Do not include sales tax in the bid price. C. Vendor Information Complete Attachment 2: Vendor Information Form with the following information: Vendor Information Company Name: ___________________________________________________ Authorized Representative: __________________________________________ Phone: __________________________________________________________ Email: __________________________________________________________ Signature: __________________________________ Date: _____________ 4. Attachments 1. Pricing Bid Form (completed form required with bid submission) 2. Vendor Information Form (completed form required with bid submission) * Note: Both attachments must be fully completed and submitted with your bid for it to be considered responsive. 5. Evaluation of Submission All bids must be in reference to the terms and conditions stated in this IFB. The awarded bid will be selected based on the County’s determination of the top-scoring bid and most advantageous bid. The decision to request interviews/presentations is at the discretion of the County. The intent of the presentations, if held, will be to allow the County an opportunity to clarify and ask questions resulting from the initial evaluation. No new information may be brought forward. Presentations are not guaranteed; candidates are advised to fully respond to the IFB at the time of the submission. The Bid Form referenced in Section 4 will be the sole pricing document used by the Purchasing Department to evaluate bids and determine the lowest responsive bidder. While vendors may include their own quote template or pricing form as supplemental information, only the completed Bid Form attachment will be considered in the pricing evaluation. 6. Award The County will either award a bid or announce that no appointment will be made. There is no implicit or explicit guarantee that the project will proceed. Uintah County reserves the right to accept or reject any or all bids. 7. Insurance Requirements The successful proposer may be required to maintain, at their own expense, the following insurance coverage throughout the duration of the contract: Commercial General Liability, Workers’ Compensation, Automobile Liability, and, if applicable, Professional Liability (Errors & Omissions). Prior to the commencement of any work, the successful proposer must provide certificates of insurance evidencing the required coverage. 8. Terms and Conditions of the IFB Disclosure. Upon award of the contract, all accepted proposals shall become public records, except for those elements specifically identified by the Contractor as business or trade secrets and clearly marked as “trade secret,” “confidential,” or “proprietary.” Each element the Contractor wishes to withhold must be individually identified and marked. Blanket or non-specific designations (e.g., a general statement applying to the entire proposal) shall not be sufficient and will not bind the County. Suppose an entire page contains only confidential material. In that case, the Contractor must clearly label the top and bottom of the page with the appropriate designation (e.g., “CONFIDENTIAL – CONTAINS TRADE SECRET”), along with a justification or reference to the applicable confidential content. The County reserves the right to determine the validity of any such designation. Pricing and service components of the successful proposal will not be considered proprietary. Suppose disclosure is required under the Utah Government Records Access and Management Act (GRAMA) or any other applicable law. In that case, the County shall not be held liable for the release of such information, even if marked confidential. Failure to Agree. If the County and the selected Contractor cannot reach a satisfactory agreement, the County reserves the right to terminate negotiations. In such an event, the County may initiate negotiations with the next lowest responsive and responsible bidder, or, at its sole discretion, reject all bids and issue a new Invitation for Bids. Right to Reject. The County reserves the right to reject any and all proposals. In addition, the County will not reimburse costs associated with the preparation or presentation of the proposals. 9. Questions & Inquiries CONTACT INFORMATION Trinna Gardner, Purchasing & Grants Uintah County 152 E 100 N Vernal, UT 84078 tgardner@uintah.utah.gov 435-781-5482

1. February 7, 2026Responses Due