School Zone Speed Detection and Enforcement Program

Leon County, Florida (“Leon County” or “County”), is soliciting proposals from qualified vendors to provide a turnkey School Zone Speed Detection and Enforcement Program in accordance with the reference below, which may be amended from time to time:

• Leon County Ordinance 2025-12 for School Zone Speed Detection Systems, codified at Chapter 17, Article IV of the Leon County Code of Laws (“Program”)
• Florida Department of Transportation’s (FDOT) School Zone Speed Detection System Placement and Installation Specifications
• Florida Statutes Chapter 316, with an emphasis on sections 316.003, 316.0776, 316.008, 316.0083, 316.1895, 316.1896, and 316.640.
• Fla. Stat. s. 318.18.
• Florida public records laws (Chapter 119, F.S.)
• Applicable procurement and contractor requirements of Leon County

The intent of this program is to improve safety in designated school zones on County roads in unincorporated areas of Leon County.

Background

Leon County adopted a School Zone Speed Detection Enforcement Program authorizing the use of automated speed detection systems within designated school zones during active school hours. The Program outlines, among other things:

• Conditions under which automated enforcement may occur
• Requirements for signage, calibration, and public notice
• Standards for evidence collection and citation/violation issuance
• Data privacy, regular reporting, and retention requirements
• Revenue distribution and program oversight

Leon County intends to implement a unified, compliant, and transparent enforcement program that integrates seamlessly with existing County systems.

Project Details

• Reference ID: BC-2026-004
• Department: Procurement
• Department Head: Melanie Hooley (Purchasing Director)

Important Dates

• Questions Due: 2026-05-01T20:00:00.000Z

Evaluation Criteria

• Approach and Method (35 pts) —

  Shall consider the following criteria:

  A.  Overall quality, completeness, and feasibility of the proposed system, implementation plan and timeline, including staffing, maintenance, and support.

  B.  Effectiveness of the Respondent’s approach to service delivery, including data security, quality of evidence and documentation, dispute mitigation strategies, and coordination with County staff.

• Firm's Experience, Performance, Ability and Resumes (35 pts) —

  Shall consider the following criteria:

  1. Demonstrated experience and successful performance on similar projects, including project outcomes, financial stability, staffing capacity, and familiarity with applicable regulatory requirements.
  2. Qualifications and relevant experience of proposed personnel, including staffing plan, organizational structure, and ability to effectively coordinate with local stakeholders, including law enforcement agencies.
• Firm's Experience with Comparable Clients (20 pts) —

  Shall consider the following criteria:

  Quality and relevance of current governmental client references for similar services, including demonstrated performance and outcomes.

• Cost Proposal (10 pts) —

  The Proposer with the lowest cost will receive the maximum 10 points. Proposers with a higher cost will receive fewer points, on a pro‐rata basis, using the formula below:

  (L / P) X (10)

  Where:

  L = Lowest cost proposed

  P = Proposer's cost

• Minority/Women Business Enterprise Utilization (10 pts) —

  To be eligible for evaluation, all MWBE Section Forms must be located in your response. The MWSBE Division will deem responses responsive to the MWBE Section of the solicitation if they include a completed MWBE Participation Plan that is eligible for points and/or Good Faith Effort documentation. Points for Minority/Women Business Enterprise Utilization will be awarded by the MWSBE Office as outlined below:

  

  If you are unable to meet the project specific goal for MBE and WBE participation, you must submit a Good Faith Effort Form documenting your efforts to identify MBE and WBE firms to participate in order for your response to remain responsive to this solicitation.

• MWBE Joint Venture (2 pts) —

  2 Additional Points are available for demonstrating Joint Venture, Partnership, or Association; Mentor-Protégé; or Apprenticeship/Externship on the MWBE Participation Plan Form. Response must be deemed responsive to the solicitation.

Submission Requirements

• ACCEPTANCE OF COUNTY TERMS AND CONDITIONS (required) —

  Leon County objects to and shall not consider any additional terms or conditions submitted by a bidder, including any appearing in documents attached as part of a bidder’s response. In submitting its bid response, a bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid response, shall be grounds for rejecting a bid response or placing a bidder in default.

• Company Information (required) —

  Provide company name as registered with the Florida Department of State, Division of Corporations. 

• Taxpayer ID Number (required) —

  Provide the company's FEI/EIN Number.

• Drug-Free Workplace Certification (required) —

  Is the firm in compliance with the Drug-Free Workplace requirements set forth in Section 287.087, Florida Statutes?
  
  (A “No” response will not result in disqualification.)

• Scrutinized Company Certification (required) —

  As required by Section 287.135(5) Florida Statutes, I certify that the firm is not participating in a boycott of Israel, and is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, and it does not have business operations in Cuba or Syria.

• Insurance Certification (required) —

  Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation.   

  I certify that this firm has coverage in place at the required levels or, if awarded, coverage will be in place at the required levels. 

• Equal Opportunity (required) —

  The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief.

• Performance Bond (required) —

  A Performance Bond will be required for this project of the awarded proposer. Please confirm.

• Foreign Countries of Concern Affidavit (required) —

  Please download the below documents, complete, and upload.

• Proposal Response Cover Sheet (required)
• RFP Response - Firm's Executive Summary - Tab 1 (required) —

  Present in brief, concise terms, a summary level description of the contents of the RFP and of your company and its capabilities. 

  Applicant is requested to provide the following information using the same numbering/lettering scheme as the format below as one PDF file:

  1. Firm name or Joint Venture, business address and office location, telephone number.
  2. If a joint venture, list participating firms and outline specific areas of responsibility (including administrative, technical, and financial) of each firm.
  3. Address of the office that is to perform the work.
  4. The age of the firm, brief history, and average number of employees over the past five years.
  5. Present size of firm, nature of services offered, and breakdown of staff by discipline.
  6. Provide the total number of professionals in your organization and the estimated number of professionals and working hours of these professionals, to be assigned to this project at peak.
  7. Describe and explain any litigation, major disputes, contract defaults and liens in the last ten years.
• RFP Response - Project Approach - Tab 2 (required) —

  Applicant is requested to provide the following information using the same numbering/lettering scheme as the format below as one PDF file:

  1. Detailed technical description of proposed system
  2. Implementation plan and timeline
     1. The proposal must include a detailed schedule covering: 
        1. Site assessments
        2. Equipment installation
        3. Testing and calibration
        4. Public awareness period
        5. Go live date
        6. Ongoing maintenance schedule
  3. Staffing plan and organizational chart
  4. Maintenance and support plan
  5. Data security and privacy plan
  6. Sample violation images and evidence package for both warnings (provided during public awareness campaign) and notices of violations
  7. Summary of disputes following issuance of notices of violation, based on past experience, and proposed measures to prevent future disputes. Recommendations include providing short video clips associated with each speeding violation, capturing the vehicle’s license plate and flashing beacon within a single image frame, or supplying other solid, verifiable evidence of the violation.
  8. Provide a brief narrative describing Respondent’s approach to providing services outlined in this solicitation. The proposal shall describe:
     1. How services will commence; proposed sequence of events; timeline; procedures; and the administration of the resultant contract.
     2. Approach to providing tasks outlined in the requested scope of services.
     3. Communication methods; process for quality assurance reviews; and involvement of/with County staff.
     4. Quality assurance and quality control process to identify the speeding violations before sending the violation data to Leon County Sheriff's Office for review and approval.
• RFP Response - Experience, Performance, Ability, and Resumes - Tab 3 (required) —

  Respondents must demonstrate an impressive track record in their dealings with the public sector on past projects, and descriptions of prior work accomplishments. This tab should contain the following information for no less than five projects completed in the last ten years of relevant nature to the subject of this RFP.

  Applicant is requested to provide the following information using the same numbering/lettering scheme as the format below as one PDF file:

  1. Project descriptions and outcome.

  2. Financial stability and sufficient staffing capacity.

  3. Resumes for key team members and roles involved in this project. 

     Provide a staffing plan that details the responsibilities of proposed personnel and their titles and resumes. This should clearly show supervisory relationships, functional areas of work provided by position, and the physical location of the individuals (i.e., office and city). For firms having more than one office, identify the location of the office that will be assigned primary responsibility for the work. If certain elements of the work will be done at different locations, include a listing of each location and of the staff and work to be performed at each location.

  4. Familiarity with Florida Department of Highway Safety and Motor Vehicles reporting requirements.
  5. Successful Coordination with local law enforcement agencies.
• RFP Response - Experience with Comparable Clients - Tab 4 (required) —

  Applicant is requested to provide the following information using the same numbering/lettering scheme as the format below as one PDF file:

  1. List five projects within the last ten years from governmental customers, at whose site the vendor provided services similar to what is specified in the Scope of Services to this RFP.

  2. Projects shall be active accounts. Please identify the entity name, contact person and backup, phone number, email address, and brief description of project for each project provided.
• Additional Forms to Fill Out and Submit - Tab 5 (required) —

  Submit the items on the following list and any other items required by any section of this Invitation for Bids. The checklist is provided as a courtesy and may not be inclusive of all items required within this Invitation for Bids.

  Please see Attachments for all the necessary forms for the bidder to complete for this solicitation. Failure to complete or attach the necessary forms will result in the bidder being deemed nonresponsive.

  • Respondent and Team Summary Form 
  • Affidavit Immigration Laws
  • Identical Tie Bid Statement
  • Non-Collusion Affidavit
  • Certification/Debarment Form
  • Employment Eligibility (E-Verify)
  • Affidavit In Compliance with Section 787.06(14), F.S. 
• CONFIDENTIAL, PROPRIETARY OR TRADE SECRET INFORMATION —

  If necessary, please upload a redacted copy of your submittal. 

• How will you accept proposals? (required)
• Pre-Bid Meeting? (required)
• Indemnification (required)
• Performance Bond? (required) —

  Is this project over $200,000?

• MWSBE (required)
• Certified MBE Participation Project Specific Goal (required) —

  If there is no goal, the form will ignore this field.

• Certified WBE Participation Project Specific Goal (required) —

  If there is no goal, the form will ignore this field.

• Insurance? (required)
• Integrated Scope of Services? (required) —

  Will the Scope be written within ProcureNow? (YES) or will you be attaching a completed Scope as an attachment? (NO)

• RFP Cost Proposal Type (required)
• Price Increase Language? (required)
• Access to Personal Identifying Information (required)

Questions & Answers