Active SLED Opportunity · ALABAMA · CITY OF MONTGOMERY
AI Summary
The City of Montgomery, AL requests proposals for armed security services at city facilities including continuous staffing, access control, patrolling, and emergency response. The contract requires trained personnel and includes coverage for special events. Proposals are due by June 29, 2026.
The City of Montgomery, Alabama (“the City”) seeks to engage vendors who support its mission of fiscal integrity, transparency and inclusive investment in neighborhood‑oriented services and infrastructure. Through its procurement activities, the City is committed to purchasing competitively, ethically and equitably, fostering local business participation and achieving best value in support of its long‑term goals of sustainability, innovation and community prosperity.
The purpose of addendum is to incorporate evaluation criteria into the RFP.
If you currently hold a City of Montgomery Business License, please upload a copy in the following question. If you do not yet have one, you will be required to formally acknowledge your commitment to obtaining a valid license prior to contract execution in the next section.
By confirming, you formally acknowledge and agree to obtain a valid City of Montgomery Business License prior to contract execution, should your firm be selected for award.
Prices quoted are for Montgomery, Alabama and the item(s) on which I am quoting are in exact accordance with the specifications with any exceptions listed below.
The attached form should be completed and signed. Attach to it verification of your enrollment in E-Verify or letter of exemption. Please download the below documents, complete, and upload.
Please list and describe and exceptions you are proposing.
Please download the below documents, complete, and upload.
Select YES if this solicitation requires a formal meeting (mandatory or non-mandatory) for potential proposers to discuss project requirements.
If YES, you must perform the following manual steps:
Timeline: Navigate to the 'Timeline' section and enable the 'Pre-Bid/Proposal Meeting' event.
Scheduling: Enter the specific date, time, and location (or virtual link).
Mandatory Status: Clearly state in the 'Project Description' whether attendance is a mandatory requirement for bid eligibility.
Enter the Procurement Director's first and last name.
The purpose of this question is to determine if MBE/WBE forms need to be included.
While pricing tables are typically not required for RFPs, they can be useful for standardized cost comparisons. If a structured table is necessary for this project, select Yes; you will then be able to create a custom pricing table for the vendor to complete.
Q (Security Services): For the Security Services project, do the security personnel need to be armed? Or is this unarmed security? Thank you.
A: The security personnel are armed.
Q (No subject): Good morning, What entities falls under the Mayor's Office?
A: This contract covers the contract guards at City Hall and 25 Washington.
Q (Evaluation ): Will you be providing an evaluation metric to prospective proposers to inform how you will be grading each proposal?
A: An amendment will be posted to incorporate evaluation criteria.
Q (incumbent): Who is the current security provider and what are their bill rates?
A: Presidential Security and Protective Services, LLC
Q (weekly hours): The SOW reads :6.1 Regular Schedule • 103 North Perry Street: Monday–Friday, 8:00 a.m.–5:00 p.m. • 25 Washington Avenue: Monday–Friday, 7:00 a.m.–5:00 p.m. 6.2 Weekend Coverage • Saturday and Sunday: 24-hour continuous coverage at designated facilities." Are there paid or unpaid lunch breaks? How many armed officers are required at Perry Street and Washington Avenue during the week and during the weekend?
A: 1. Paid or unpaid lunch breaks is a company decision. 2. Per the Scope of Work, the minimum number of officers is 4. The placement of the officers is up to the contractor; however, the security services must be satisfactorily performed at each location.
Q (Additional Billable Rates ): Are there any other rates billed separately (e.g. equipment, vehicles, etc.)
A: No
Q (weekly hours): Can you provide the weekly hours by location?
A: On average between 150 to 200 hours are worked every two weeks at each location. Additionally, 5 to 15 hours are worked supporting special events at City Hall every two weeks.
Q (incumbent ): When was the current incumbent awarded the contract? Could you please provide a copy of the current contract?
A: 30 Dec 2024.
Q (Additional Service Requirements): Are there any additional services that may be needed that are not listed in the RFP? For instance, the need of additional sites, seasonal required security, etc.
A: Not at this time. If this occurs after contract award additional services will be incorporated into the contract via a contract modification.
Q (Coverage Clarification): Are there two security officers at each location (103 North Perry and 25 Washington) during business hours to equal the 4 security officers?
A: Yes
Q (Coverage Clarification): Is there 1 security officer at each location after hours? Or is the 1 security officer expected to cover both facilities?
A: Historically there has been 2 at City Hall.
Q (Special Events): On average...how many security officers would be needed for special events?
A: Two officers unless more are requested.
Q (Special Events Billing): Is special event coverage billable at a premium rate to help absorb overtime cost?
A: Yes
Q (Equipment): Is there any equipment the contractor needs to provide? For example: A guard reporting/tracking platform? Golf carts? Vehicles? Metal Detectors?
A: Nothing is required by the contract.
Q (Wage Requirements / Prevailing or Living Wage): Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?
A: Negative.
Q (Pricing Table Clarity ): The pricing sheet ask for annual totals, unit of measure is months, but then also ask for per hour cost. Is the per hour cost expected to go into the unit cost? Also can you clarify the hours per week or hours of coverage needed total so that I can accurately total the annual.
A: On average between 150 to 200 hours are worked every two weeks at each location. Additionally, 5 to 15 hours are worked supporting special events at City Hall every two weeks. Your per hour rate should be utilized to calculate your monthly cost. It most likely that any resulting contract will be based on a Not to Exceed amount given the fact that the monthly hours worked are not a fixed amount.
Q (Changes from Prior Contract): Are there any significant modifications from the previous contract to the new one? For instance, an increase in hours, a change in guard type (e.g. armed vs unarmed), a need for additional resources?
A: No
Q (incumbent ): What was the amount spent in the last 12 months?
A: The total spent over the last 12 months is $150,000.
Q (monthly hours): What should we use for monthly hours for the pricing table?
A: See answer to question 16.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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