Sewer Maintenance and Repair Services

The County of San Mateo, Department of Public Works (Department) is inviting Contractors to submit a proposal for combined sewer maintenance, repair, and grease trap services. The solicitation describes the scope of services, evaluation process, and minimum information that must be included in the qualification package. The Contractor will be required to concisely state its qualifications for participating in a constructive and effective partnership. Proposals will only be accepted electronically via OpenGov.

The primary goal of procuring a contractor for these services is to ensure operational continuity and regulatory compliance ensuring that the systems work efficiently and reliably to maintain a comfortable and safe environment for staff and the community.

The Department intends to bring under contract one (1) contractor for an aggregate fiscal obligation not to exceed $500,000 for the term of the agreement, which is up to five years. Separate Task Orders will be issued, as warranted, throughout the term of the Agreement.

Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and County employees. The Department has a budget of approximately $200 million and is staffed with over 300 employees in five divisions: Administrative Services, two Airports (San Carlos and Half Moon Bay), Engineering and Resource Protection, Facilities Services, and Road Services, supporting the 46 special districts governed by the Board of Supervisors and administered by the Department of Public Works.

Project Details

• Reference ID: 2026-RFP-00387
• Department: Public Works - Facilities Services - FMO
• Department Head: Ann M. Stillman (Director)

Important Dates

• Questions Due: 2026-05-13T21:00:00.000Z

Evaluation Criteria

• Firm Qualifications (50 pts)
• Price (50 pts)

Submission Requirements

• Minimum Qualifications
• Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years? (required)
• Contractor has active C-36 and C-42 license (required)
• Contractor's C-36 and C-42 License Number and Expiration (required)
• Contractor confirms they can provide 24-hour on-call services (required) —

  A 'no' answer will disqualify proposal

• Please confirm your firm is registered with System for Award Management (SAM) (required) —

  SAM.gov

• What is the registered Business Name and Unique Entity ID (UEI) No.? (required) —
  • UEI number can be obtained by registering your business through SAM.GOV
  • Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.
• Technical Proposal
• Introduction and Executive Summary (required) —

  Submit a letter of introduction and executive summary of the proposal.  The letter must contain:

  • Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.
  • Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

  Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

• Performance Measures (required) —

  Describe a plan for achieving performance measures - including reporting, responsiveness, etc.

• Firm Qualifications (required) —

  Attach information regarding background and qualifications, including the following:

  • A brief description of the proposer and technicians (years of experience, staffing, etc.)
  • A description of response time
  • If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.
• References (required) —

  Provide 2 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)