Active SLED Opportunity · CALIFORNIA · FRESNO HOUSING
AI Summary
Fresno Housing seeks quotes for unarmed security guard and perimeter patrol services at Sierra Terrace Market, a 46-unit multi-family property in Fresno, CA. Services include nightly standing guard shifts, scheduled patrols, incident reporting, and compliance with licensing and insurance requirements. Quotes due July 20, 2026.
In keeping with its strategic plan, the Agency is now soliciting for Quotes from qualified, licensed and insured entities to provide Security Service to the Agency Property located at Sierra Terrace Market, 937 Klette Fresno, CA 93706. All Quotes submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety.
Quotes are due no later than 4:00 pm on Monday, July 20, 2026, through the Procurement Portal.
Sierra Terrace Market is a 46-unit multi-family rental community.
Unarmed Standing Guard Shift Hours: 11:00 PM - 3:00 AM Position Type: Standing Guard (Statis Post)
5 Perimeter Patrol Checks per day - schedule of perimeter checks:
6:00 AM-7:00 AM
9:30 AM-10:30 AM
11:00 AM-1:00 PM
2:30 PM-4:00 PM
6:00 PM-7:30 PM
An original certificate evidencing the proposer’s current industrial (worker’s compensation) insurance carrier and coverage amount;
By completing, executing and submitting questions located under the Vendor Submittal section, the “proposer is thereby agreeing to abide by all terms and conditions pertaining to this solicitation as issued by the Agency, either in hard copy or on the noted Procurement Portal,” including the contract clauses provided. Accordingly, the Agency has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published.
The Agency will not execute a contract on the successful bidder's form–contracts will only be executed on the Agency form (please see Sample Contract) and by submitting a quote, the successful bidder agrees to do so (please note that the Agency reserves the right to amend this form as the Agency deems necessary). However, the Agency will during the solicitation process (prior to the submittal deadline) consider any contract clauses that the proposer wishes to include therein and submits in writing a request for the Agency to do so; but the failure of the Agency to include such clauses does not give the successful bidder the right to refuse to execute the Agency's contract form. It is the responsibility of each prospective bidder to notify the Agency, in writing, prior to submitting a quote, of any contract clause that he/she is not willing to include in the final executed contract and abide by. The Agency will consider and respond to such written correspondence, and if the prospective bidder is not willing to abide by the Agency's response (decision), then that prospective bidder shall be deemed ineligible to submit a quote.
Contracting with small and minority firms, women's business enterprise and labor surplus area firms.
1. General
Fresno Housing (FH) is requesting quotes from qualified security service providers to furnish unarmed security guard services and scheduled perimeter patrols for the Sierra Terrace Market property located at 937 Klette Avenue, Fresno, California 93706.
The successful contractor shall provide all labor, supervision, uniforms, equipment, communication devices, vehicles (if applicable), reporting, and incident documentation necessary to perform the services described herein.
Pricing shall separately identify:
No additional charges will be permitted unless approved in writing by Fresno Housing.
2. Service Schedule A. Unarmed Standing Guard
One (1) unarmed security guard shall be stationed onsite during the following hours:
Daily
The security officer shall remain on-site during the entire scheduled shift and shall not leave the property except in the event of an emergency requiring immediate response.
B. Scheduled Perimeter Patrols
The Contractor shall perform five (5) perimeter patrols each day during the following time windows:
Each patrol shall include a complete inspection of the property.
Documentation shall include:
3. Property Information
Sierra Terrace Market is a forty-six (46) unit multifamily residential community.
4. Required Services
The Contractor shall perform services including, but not limited to:
5. Standing Guard Responsibilities
The assigned security officer shall:
6. Incident Reporting
The Contractor shall provide:
Incident reports shall be submitted to Fresno Housing no later than the next business day, or immediately for emergencies.
Reports shall include:
7. Contractor Qualifications
The Contractor shall:
8. Performance Standards
Security officers shall:
9. Minimum Staffing Requirements
The Contractor shall provide qualified security personnel for all scheduled shifts and patrols identified in this Scope of Work.
The Contractor shall be solely responsible for providing relief personnel to ensure uninterrupted service. Under no circumstances shall scheduled shifts or patrol checks be missed due to staffing shortages, scheduling conflicts, illness, or other personnel issues.
If an assigned security officer is unable to report for duty, the Contractor shall provide a qualified replacement prior to the beginning of the scheduled shift.
Failure to provide staffing as required may be considered a material breach of the contract.
10. Personnel Qualifications and Replacement
All security personnel assigned to this contract shall:
Fresno Housing reserves the right to request removal and replacement of any assigned security officer whose conduct, performance, appearance, professionalism, or qualifications are deemed unacceptable. The Contractor shall replace such personnel within twenty-four (24) hours, or sooner if requested due to safety or security concerns.
11. Emergency Response
The Contractor shall maintain the capability to respond to emergency service requests outside of regularly scheduled patrols when requested by Fresno Housing.
The Contractor shall provide Fresno Housing with a twenty-four (24) hour dispatch telephone number and an emergency management contact.
For emergency service requests, the Contractor shall respond within sixty (60) minutes unless otherwise approved by Fresno Housing.
12. Communication Requirements
The Contractor shall designate a Contract Manager who shall serve as the primary point of contact for Fresno Housing.
The Contract Manager shall:
The Contractor shall also provide a twenty-four (24) hour emergency contact for after-hours issues.
13. Daily Activity Reports
The Contractor shall submit a Daily Activity Report (DAR) for each standing guard shift and each scheduled patrol.
At a minimum, each report shall include:
Reports shall be submitted electronically no later than the next business day unless otherwise directed by Fresno Housing.
14. Performance Standards
The Contractor shall perform all services in a professional manner consistent with accepted industry standards.
Performance expectations include, but are not limited to:
15. Non-Performance
Failure to perform services in accordance with this Scope of Work may result in corrective action, withholding of payment for services not performed, termination for default, or other remedies available under the contract.
Examples of non-performance include, but are not limited to:
16. Patrol Verification
The Contractor shall maintain documentation verifying completion of all scheduled patrols.
Documentation may consist of electronic guard tour reports, GPS tracking records, electronic checkpoint scans, mobile reporting software, or other verifiable methods approved by Fresno Housing.
Fresno Housing reserves the right to request copies of patrol verification records at any time during the contract term.
Provide proof of California Business License, General Liability, Auto-Insurance, Worker’s Compensation, and Other Liability Insurance.
Contractors are to download and completed all required HUD forms indicated in the solicitation and contracting process. All HUD Forms are available at https://www.hud.gov/hudclips. All forms may not be modify without written HUD approval from the Assistant Secretary for Public and Indian Housing.
In the case of bids, the award shall be decided as detailed within Section 6.12.C of HUD Procurement Handbook 7460.8 REV 3, by “drawing lots or other random means of selection.”
The bidder’s fee shall be submitted by the bidder and received by the Agency in the provided area within the OpenGov system or within the Hard Copy Submission. Any bidder that does not comply with these instructions, may be rejected without further consideration.
Unless otherwise stated, the bidder fees are all-inclusive of all related costs that the successful bidder will incur to provide the noted services, including, but not limited to: employee wages and benefits, clerical support, overhead, profit, licensing, insurance, materials, supplies, tools, equipment, long distance telephone calls, document copying not specifically agreed to by the Agency, etc.
The California Tax Credit Allocation Committee regulates the amount of profit a General Contractor can receive from a project. The follow paragraph is from the CTCAC regulations, June 16, 2021; Section 10327 c (3).
“Builder overhead, profit and general requirements. An overall cost limitation of fourteen percent (14%) of the cost of construction shall apply to builder overhead, profit, and general requirements, excluding builder’s general liability insurance. For purposes of builder overhead and profit, the cost of construction includes offsite improvements, demolition and Regulations Section 10327 Page 80 of 99 site work, structures, prevailing wages, and general requirements. For purposes of general requirements, the cost of construction includes offsite improvements, demolition and site work, structures, and prevailing wages. Project developers shall not enter into fixed-price contracts that do not account for these restrictions, and shall disclose any payments for services from the builder to the developer.”
The Agency reserves the right not to award a contract pursuant to this solicitation.
The Contractor(s) shall be in possession of any current appropriate licensing that may be required by the County of Fresno (and/or, if applicable, any city jurisdiction therein in which work will be performed) and/or the State of California. The Contractor shall be duly licensed in accordance with the State of California, and will eventually be required to provide the Agency proof of such current licensing.
Bid submittals received will be evaluated in private for responsiveness (i.e. meets the minimum of the requirements). Firms not meeting the minimum that are deemed to be non-responsive will be notified of such in writing by the Agency in a timely manner. The Agency will evaluate the apparent lowest responsive bidder to ensure that he/she is responsible (i.e. a firm that is qualified, responsible and able to provide to the Agency the required services). If the Agency ascertains that such firm has the required ability, capability, experience, knowledge, licensing, insurance and resources to provide the required services, the Agency may proceed with award. If the Agency determines that such firm is deemed to be not responsible, such firm will be notified of such in writing. In such case the Agency may proceed with the noted Responsive and Responsible Evaluations with the next lowest bidder.
All quantities entered by the Agency herein and within the corresponding Pricing Items within the noted Internet System are for calculating purposes only.
The Agency reserves the right to terminate a contract awarded pursuant to this solicitation, at any time for its convenience upon 10 days written notice to the successful quotes(s).
The Agency reserves the right to complete award to one firm only or to complete award to multiple firms. If award is made to more than one firm, such awards will be based on the Agency’s opinion that a firm can offer the Agency greater value for a certain service area as detailed within the scope of work. The Agency reserves the right to make such decision at any time during the ensuing contract period(s) meaning, the Agency could initially make award to one firm only, then, at any time during the ensuing contract period(s), decide to make an additional award(s) if the Agency decides such is in its best interests to do so.
An original certificate evidencing General Liability coverage, naming the Agency as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the Agency as an additional insured under said policy (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $2,000,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a commercially reasonable deductible (e.g. “commercially reasonable,” meaning at least 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000;
Except as provided for otherwise, bidders must submit a realistic cost for each and every Pricing Item detailed within the preceding Table. The eProcurement Portal will automatically perform all required calculations.
Please note that the Agency has no legal right or ability to (and will not) at any time negotiate any clauses contained within ANY of the HUD forms included as a part of this solicitation.
The Agency reserves the right to determine the days, hours and locations that the successful contractor(s) shall provide the services called for in this solicitation.
An original certificate showing the proposer's professional liability and/or "errors and omissions" coverage (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $2,000,000), with a commercially reasonable deductible (e.g., “commercially reasonable,” meaning at least 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000;
All persons having familial (including in-laws) and/or employment relationships (past or current) with principals and/or employees of a proposer entity will be excluded from participation on the Agency evaluation committee. Similarly, all persons having ownership interest in and/or contract with a proposer entity will be excluded from participation on the Agency evaluation committee.
There shall be no escalation of the proposed firm-fixed fee amounts proposed and awarded at any time during the ensuing contract periods (except for, as designated by HUD, appropriate Agency-approved change orders awarded for “unforeseen conditions” within the general scope of work).
The Contractor shall obtain any and all required permits pertaining to any assigned work at his/her expense.
Within our Agency Procurement Policy, it states that our Agency will:
An original certificate showing the proposer’s automobile insurance coverage in a combined single limit of $1,000,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than $50,000/$100,000 and medical pay of $5,000.
The Agency will NOT pay any deposits or retainer fees as a result of award of the ensuing contract (such is not allowed per relevant HUD regulation). This means that the Agency will pay the successful proposer(s) for actual services provided only.
The Agency shall retain the right to demand and receive a change in personnel assigned to the work if the Agency believes that such change is in the best interest of the Agency and the completion of the contracted work.
The Agency reserves the right to retain all quotes submitted and not permit withdrawal for a period of 60 days subsequent to the deadline for receiving bids without the written consent of the Agency Contact Person (CF).
The Agency reserves the right to reject and not consider any quote(s) that does not meet the requirements of this solicitation, including but not necessarily limited to incomplete quotes and/or quotes offering non-approved alternate or non-requested services.
Please note that the successful bidder shall NOT conduct any additional work without the prior written authorization of the Agency representative (via delivery of a Task Order, which may take the form of an e-mail). Failure to abide by this directive shall release the Agency of any obligation to pay the successful bidder for any work conducted without the noted prior written authorization.
If applicable, a copy of the proposer’s business license allowing that entity to provide such services within the City or County of Fresno.
As detailed within pertinent HUD and Federal regulations, the Contractor is required to pay either Davis-Bacon wage rates (for all “construction contracts in excess of $2,000”) and/or Maintenance Wage Rates. The applicable Wage Rates pertaining to the work detailed herein are available at Wage Determinations | SAM.gov. These regulations can be found in the Title 29CFR, www.ecfr.gov/current/title-29. This work will be subject to all the requirements pertaining to Davis-Bacon work, including the applicable Federal forms and procedures (i.e., on-site interviews; certified payrolls; etc.).
If State Prevailing Wages apply, the regulations can be found at Section 1771, 1774-1776, 1777.5, 1813 and 1815 of the Labor Code. Wages can be located at Prevailing Wage (ca.gov).
The Contractor shall ensure that any equipment and/or vehicles that he/she places on the work site shall not be placed in such a position to interfere with access by any emergency vehicles or traffic by the public at-large. The Agency reserves the right to approve or reject (and demand the movement) of the placement of such equipment or vehicles at any time during the performance of the contracted work if, in the opinion of the Agency, the placement of such equipment or vehicles does interfere with such traffic.
The Agency shall have no obligation to compensate any Contractor for any costs incurred in responding to this solicitation.
If applicable, a copy of the proposer's license issued by the licensing authority allowing the proposer to provide the services detailed herein.
The Agency shall be the primary on-site point of contact for the Contractor pertaining to this work. The Contractor shall be free to converse and communicate with the Agency during or between visits; however, all requests for changes or decisions shall be submitted to the Agency and approved by the Executive Director after receipt and consideration of written request from the Agency. The Agency anticipates that it will typically make a decision in such matters within 3 work days of receipt, though such response time-frame may be shorter or longer depending on the situation; accordingly, the Contractor shall be required to submit such written requests in as timely a manner as reasonably possible. When construction commences, all communication must be directed to the designated Agency contact person only.
The Agency shall reserve the right to at any time during the solicitation or contract process to prohibit any further participation by a contractor or reject any response submission submitted that does not conform to any of the requirements detailed herein. By accessing the https://procurement.opengov.com/portal/fresnohousing Internet System (hereinafter, the “noted Internet System” or the “System”) and by downloading this document, each prospective bidder is thereby agreeing to abide by all terms and conditions listed within this document and within the noted Internet System, and further agrees that he/she will inform the CF in writing within 5 days of the discovery of any item listed herein or of any item that is issued thereafter by the Agency that he/she feels needs to be addressed. Failure to abide by this time frame shall relieve the Agency, but not the prospective contractor, of any responsibility pertaining to such issue.
Notice to the Contractor shall be issued to the Contractor by the Agency for any violation of the contract documents. Failure to make corrections as specified shall result in the delay of funds for that portion of the work for which correction is required.
Quote submission can be completed using ONE of the two methods:
Quotes received after the published deadline will not be accepted or considered.
All work performed pursuant to this solicitation must conform and comply with all applicable local, state and federal codes, statutes, laws and regulations.
It shall be the responsibility of the Contractor to ensure, at all times during the performance of the work, to the maximum extent feasible, to protect the safety of Agency residents and staff, the Contractor's staff, and subcontractors, and the public. This shall include, but not be limited to, compliance with all OSHA-related Federal and local laws, codes, and regulations.
Upload quote/proposal in provided area.
Has this firm, or any principal(s) ever been debarred from providing any services by the Federal Government, any state government, the State of California, or any local government agency within or without the State of California?
Please provide a full detailed explanation, including dates, circumstances, and current status.
Does this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency?
Please provide a full detailed explanation, including dates, circumstances, and current status
Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony?
Please provide a full detailed explanation, including dates, circumstances, and current status. PLEASE NOTE: The Agency reserves the right to not complete award to any bidder that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.
Please download required HUD Form, complete, and upload.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
The undersigned party submitting this quote hereby certifies that such quote is genuine and not collusive and that said, the proposer entity has not colluded, conspired, connived or agreed, directly or indirectly, with any proposer or person, to put in a sham proposal or to refrain from proposing, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the proposal price of affiant or of any other proposer, to fix overhead, profit or cost element of said proposal price, or that of any other proposer or to secure any advantage against the HA or any person interested in the proposed contract; and that all statements in said proposal are true.
Example: General Contractor
This is the date you would like the work/contract to begin by.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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