Active SLED Opportunity · CALIFORNIA · WEST COUNTY WASTEWATER
AI Summary
West County Wastewater seeks bids for constructing concrete foundations and installing nine solar light poles at its Richmond, CA wastewater treatment plant. The project requires licensed contractors to provide labor, materials, and equipment for site preparation, installation, and restoration. Bids are due by July 18, 2026, via WCW's eProcurement Portal.
WCW requires a contractor to construct cast‑in‑place concrete foundations and install nine (9) Fonroche solar light poles at WCW's Water Quality Resource Recovery Plant in Richmond, California.
With the exception of the WCW-provided materials mentioned in the Technical Specifications, the Work includes furnishing all labor, other materials, equipment, and supervision necessary to perform site layout and verification, utility locating, excavation, reinforced concrete foundation construction, installation and commissioning of the solar light poles, and restoration of all disturbed areas. All Work shall be completed in accordance with the approved contract documents, manufacturer specifications, and applicable public works standards.
WCW operates a Water Quality Resource Recovery Plant consisting of multiple treatment areas, lagoons, equipment zones, and internal access roads that support continuous wastewater treatment operations. These areas are routinely accessed by operations and maintenance staff during early morning, evening, and nighttime hours. Adequate and reliable lighting is essential to support safe navigation, routine inspections, and ongoing maintenance activities throughout the facility.
Existing lighting coverage is limited or inconsistent in certain locations due to distance from utility power, site layout constraints, and the evolving operational needs of the plant. As a result, some access paths and work areas experience reduced visibility after dark, increasing safety risks and operational challenges. WCW is seeking durable, low‑maintenance lighting solutions capable of performing consistently in an industrial wastewater environment while minimizing ongoing energy and maintenance costs.
This project addresses those needs through the installation of solar‑powered light poles supported by engineered concrete foundations. Work will be performed within an active treatment facility and requires careful coordination, accurate layout, and close attention to existing utilities, underground infrastructure, and varying site conditions.
West County Wastewater District ("WCW") is soliciting bids from qualified firms to construct cast-in-place concrete foundations for Fonroche solar light poles and install nine (9) Fonroche solar light poles ("Work"). With the exception of the WCW-provided materials mentioned in the Technical Specifications, the Contractor will furnish all labor, other materials, equipment, supervision, permits, and incidentals necessary to perform the Work. Bids will be received through WCW's eProcurement Portal, OpenGov Procurement, in accordance with the Solicitation Schedule in Section 2.4. Bids must be received by July 17, 2026, 5:00 PM Except for the deposit component of the bid, hard copy submissions or bids submitted by any other means will NOT be accepted and will be returned (unopened) to Bidders without consideration.
A mandatory Pre-Bid Conference will be conducted at the date and time referenced in the Solicitation Schedule. The Pre-Bid Conference will be held at 2377 Garden Tract Road, Richmond, California 94801.
In these General Conditions, the Special Provisions, the Technical Specifications, the Bid Form, addenda, if any, bids, and the Contract, the following terms or pronouns in place of them or abbreviations are have the following intent and meaning:
"WCW" means the West County Wastewater District.
"Board," "Director," "Directors," or "Board of Directors" means the West County Wastewater District Board of Directors or members thereof.
"General Manager" means General Manager of the West County Wastewater District.
"Contractor" means the successful Bidder to whom an Agreement is awarded.
"Bid Documents" mean the Notice Inviting Bids, General Conditions and Instructions for Bidders, Special Provisions, Technical Specifications, Bid Form, and addenda, if any.
"WCW's e-Procurement Portal" means OpenGov Procurement (https://procurement.opengov.com/portal/wcwd.)
Prospective Bidders must examine the Bid Documents carefully. It will be the duty of every person contemplating submitting a bid for the proposed Agreement to contact WCW and request in writing, before bidding, an interpretation or correction of every discrepancy, ambiguity, error, or omission in any of the Bid Documents which should have been discovered by a reasonably prudent Bidder.
Any interpretation, change, or correction of the Bid Documents will be made by written addenda only, duly issued by WCW's authorized personnel. All addenda will be posted to OpenGov. Bid Documents cannot be orally modified.
Bidders that have accessed any of the Bid Documents for this solicitation will be notified of the issuance of any addenda. Upon notification, the addendum will become a part of the Bid Documents, and binding on all bidders whether or not actual notices of the addenda are provided.
WCW may reject the bid of any Bidder determined not to possess the minimum qualifications to perform the required work as set forth in Special Provision 4.1.G. WCW reserves the right to inspect the Bidder's premises and/or equipment prior to contract award or at any time during the Agreement period.
The Contractor must perform all work and undertake all services detailed in the Agreement in accordance with the specified requirements, terms and conditions. The Work must be completed within the time specified in the Agreement.
All questions related to the bid documents must be submitted in writing via OpenGov Procurement by clicking on the "Question/Answer" tab by the date and time referenced in the Solicitation Schedule. All questions submitted and answers provided will be electronically distributed to all Bidders through OpenGov Procurement.
The bid must be made on the form provided and must be uploaded to OpenGov Procurement as required. If the bid is made by a sole owner, it will be signed with its full name and its address will be given; if it is made by a partnership, it will be signed with the partnership name by a member of the firm, who will also sign their own name, and the name and address of each member of the firm will be given; and if it is made by a corporation, it will be signed by two (2) officers of the corporation, consisting of (1) the chairman of the board, president, or vice president, and (2) the secretary, assistant secretary, chief financial officer, assistant treasurer, or by a person authorized by the corporation to execute written contracts on its behalf. If the bid is made by a corporation and signed by a person other than an officer, or by only one officer, a certified copy of a resolution of the corporation authorizing that officer or person to sign bids on behalf of the corporation should be attached to the bid. If it is made by a Limited Liability Company (LLC), it must be signed by an officer or other member who has full and proper authorization to execute contracts on behalf of the LLC. If it is made by a joint venture, it will be signed on behalf of each participating company by officers or other individuals who have the full and proper authorization to do so. Bids submitted in any other form will be considered non-responsive and may be rejected.
The Bidder is responsible for checking OpenGov Procurement for any addenda that WCW may issue related to this solicitation. Bidders that have accessed any of the bid documents for this solicitation will be notified when any addenda are issued.
Bidders are instructed to review the insurance set forth in the Section 10 of Sample Agreement and to provide evidence of the Bidder's ability to provide insurance and meet the stated insurance requirements of WCW in the form of a current Certificate of Liability Insurance or a letter from the bidder’s insurance agent or broker certifying that those insurance requirements can be obtained. If the certificate does not cover the requirements as specified in the Sample Agreement, verification of availability of required insurance must otherwise be provided.
Blank spaces in the bid must be properly filled. The words contained on the Bid Form must not be changed and no additions may be made to the items mentioned therein. Alterations by erasure or interlineation must be explained or noted in the bid over the signature of the Bidder. If the unit price and the total amount named by a Bidder for any item do not agree, the unit price alone will be considered to represent the Bidder's intention. Any mathematical errors apparent on the face of the bid will be corrected, and the mathematically correct total will be used to determine the lowest Bidder.
Bids must be accompanied by a deposit of cash, cashier's check, certified check, or a bid bond in the amount of 5% of the Grand Total Amount listed in the Bid Form, which will be applied to damages sustained by WCW if the successful Bidder fails or refuses to enter into a contract awarded to it by WCW.
See the Sample Agreement for conflict of interest provisions that will be in effect during the Agreement term.
The successful Contractor must provide payment and performance bonds in the amount equal to one hundred percent (100%) of the Grand Total Amount on the Bid Form and issued by a California admitted surety. Full compensation for furnishing the bonds is included in the Grand Total Amount.
The Contractor is permitted to substitute securities for any funds withheld to ensure performance under this Agreement pursuant to Section 22300 of the California Public Contract Code. See Section 16.10(ii) of the Sample Agreement.
Unauthorized conditions, limitations, or provisions attached to a bid will render it nonresponsive and may cause its rejection.
In order to allow for an adequate evaluation, WCW requires a bid in response to this solicitation to be valid and irrevocable for ninety days after the bid submittal deadline, or until WCW and a bidder execute a contract, whichever is earlier. All Bidders will be notified of contract award, if award is made.
The payment of prevailing wages is required for this Agreement, as detailed in Section 15.1(ii) of the Sample Agreement.
Prior to the time specified in the Solicitation Schedule, all bids must be uploaded to OpenGov Procurement and properly endorsed as to the items being bid and the Bidder's name and address. No bids uploaded after the time or at any place other than the time and place as stated in the Solicitation Schedule will be considered.
WCW reserves the right to reject any and all bids, waive any irregularities or informalities in any bid or in the solicitation procedure, or postpone the bid submittal deadline for good cause, as determined by WCW.
A Bidder may withdraw its bid at any time prior to the time bids are opened, as set forth in the Solicitation Schedule, by logging on to WCW's e-Procurement Portal and deleting its bid.
The withdrawal of a bid does not prejudice the right of the Bidder to submit a new bid prior to the time set forth in the Solicitation Schedule. No bids may be withdrawn or submitted after the time bids are opened, as set forth in the Solicitation Schedule, regardless whether bids are opened exactly at the time stated in the Solicitation Schedule.
A contract award, if any, will be made to the lowest responsible Bidder whose bid complies with the requirements prescribed and whose qualifications are satisfactory to WCW. That award, if made, will be made within 60 days after the opening of the bids. If the lowest responsible Bidder refuses or fails to execute the contract or file the required bonds, WCW may award the contract to the second lowest responsible Bidder. The periods of time specified above within which the award of contract may be made will be subject to extension for any further period as may be agreed upon in writing between WCW and the Bidders concerned. All Bidders will be notified of the award.
WCW may reject any and all bids, and will reject the bid of any party who has been found by WCW to be non-responsible in any former contract with WCW. WCW also reserves the right to waive any irregularities or informalities in any bid or in the bidding procedure. All bids must remain in effect at least 60 days from the bid opening date, or until WCW and a bidder execute a contract, whichever is earlier.
All participating contractors and subcontractors must be registered with the Department of Industrial Relations (DIR) at the time of bid, or the bid may be rejected as non-responsive. Each Bidder must submit proof of contractor registration with the DIR (e.g. a copy of the relevant page of the DIR's database. This Contract is subject to monitoring and enforcement by the DIR pursuant to Labor Code § 1771.4.
Notice is hereby given that, pursuant to California Labor Code § 1770 et seq., this work includes "public works." The successful contractor shall be responsible for the payment of prevailing wage rates, the training of apprentices and compliance with other related requirements. The prevailing wage requirements and instructions are detailed in the Sample Agreement and Labor Code Sections 1770 to 1780, inclusive.
The supplies, materials, or equipment called for in the Bid Documents will be used by WCW in the performance of a governmental function and are exempt from taxation by the United States Government, and WCW will, if requested, furnish a tax exemption certificate and any and all affidavits and documents that may be necessary to establish that exemption. Applicable California State sales or use taxes must be included in the bid price for all bidders, but listed separately, regardless of location.
Bidders and their proposed subcontractors must hold the licenses required by the laws of the State of California for the performance of the work specified in this IFB. Bidders bidding as the prime contractor must possess the following valid California State Contractor's Licenses at the time bids are submitted and throughout the term of the Agreement: Class B (General Building) and Class C-46 (Solar) or Class C-10 (Electrical). The prime contractor must ensure that all subcontractors working on the project hold valid licenses suitable for their trade.
Any sales tax, use tax, imposts, revenues, excise, or other taxes which may be imposed after the bid due date by Congress, by the State of California, or any political subdivision thereof, and applicable to the sale of the material delivered as a result of the Bidder’s bid and which, by the terms of the tax law may be passed directly to the purchases during the time for performance of the Contract will be paid by the Contractor.
Unless otherwise stated in the Bid Documents, bidders must include delivery charges in the Total Bid Price.
The Contractor is permitted to substitute securities for any funds withheld to ensure performance under this Agreement pursuant to Section 22300 of the California Public Contract Code.
Submission of an alternative bid or bids, except as specifically called for in the Bid Documents, may cause the bid to be rejected.
No bid will be considered unless it is accompanied by bid security, in paper form and delivered to WCW no later than the bid submittal deadline in the form of:
The amount of the Bidder's security is stated in the Special Provisions. Any condition or limitation placed upon a check, any alteration of the form of bond, or any imperfection in the execution of those documents, as herein required, will render it insufficient and may, at the option of WCW, result in the rejection of the bid under which that check or bond, is submitted. The Bidder's security is a guarantee that the Bidder(s), if awarded the Agreement, will execute the Agreement and bonds within fifteen (15) calendar days after issuance of the Notice of Award to it or such additional time as may be allowed by WCW. If the Bidder(s) fails or refuses to execute the required Agreement and bonds within the required time, the money and proceeds from the Bidder's security will be applied towards payment of the damage to WCW on account of the delay in the execution of the Agreement and bonds and the performance of the work thereunder, and the necessity of accepting a higher or less desirable bid resulting from the Bidder's failure or refusal to execute the Agreement and bonds as required. Recovery by WCW of the amount of the Bidder's security will not limit WCW's rights to recover for the full amount of that damage. After the Agreement with the successful Bidder is executed and WCW approves bonds furnished by that Bidder, the Bidder's security of the successful Bidder and the other bidders will be returned in a reasonable period of time, but no later than 60 days after the time the award is made.
Pursuant to Civil Code Section 9550, because the Agreement involves an expenditure in excess of $25,000, a payment bond is required. The Contractor who is awarded the Agreement must furnish a payment bond to WCW in a form approved by WCW. (See sample Payment Bond).
Upon request, the Bidder may be required to prove to WCW's satisfaction that it has the skill and experience and that it has the necessary facilities and ample financial resources to perform the Agreement in a satisfactory manner and within the required time.
By submitting a bid, the Bidder represents and warrants that it has sufficiently informed itself in all matters affecting the performance of the work or furnishing the labor, supplies, material, or equipment called for in the Bid Documents; that Bidder has checked its bid for errors and omissions; that the prices stated in its bid are correct and as intended by it and are a complete and correct statement of its prices for performing the work or furnishing the labor, supplies, materials, or equipment required by the Bid Documents.
The Bidder waives any claim for the return of its Bidder's security if, on account of errors or omissions claimed to have been made by it in its bid, or for any other reason, it should refuse or fail to execute the Agreement.
Pursuant to Public Contract Code Section 7106, by submitting a bid, the Bidder represents and warrants that its bid is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, and that the Bidder has not, directly or indirectly, induced or solicited any other Bidder to put in a sham bid, or any other person, firm, or corporation to refrain from bidding, and that the Bidder has not in any manner sought by collusion to secure to the bidder an advantage over any other Bidder. With its bid, the Bidder must complete and sign the attached Non-Collusion Declaration form.
If at any time it is found that the person, firm, or corporation to whom a contract has been awarded has, in presenting any bid or bids, colluded with any other party or parties, then the contract so awarded will be null and void and the Contractor and its bondsmen will be liable to WCW for all loss or damage which WCW may suffer thereby and WCW may advertise for a new contract for the labor, supplies, materials, or equipment.
By submitting a bid, the Bidder represents and warrants that neither the General Manager, nor any director, officer, or employee of WCW is in any manner interested directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise therefrom, as set forth in Article 4, Division 4, Title 1 (commencing with Sec. 1090) of the Government Code of the State of California.
No person previously in the position of director, officer, employee or agent of WCW may act as an agent or attorney for, or otherwise represent, Contractor by making any formal or informal appearance, or any oral or written communication, before WCW, or any officer or employee of WCW, for a period of twelve (12) months after leaving office or employment with WCW if the appearance or communication is made for the purpose of influencing any action involving the issuance, amendment, award, or revocation of a permit, license, grant, or contract. By submitting a bid, the Bidder represents and warrants that it has not engaged any director, officer, employee or agent of WCW for this purpose. Breach of this provision will warrant rejection of the bid as non-responsive, or termination of the Agreement for breach.
The Bidder to whom award is made must execute a written contract with WCW on WCW's form of contract and furnish the good and approved bond(s) as herein required within fifteen (15) calendar days after receiving the forms of contract and bond(s) for execution.
If the Bidder to whom award is made fails to enter into the Agreement as herein provided and/or fails to furnish the required bond(s), then the award will be annulled and an award may, in the discretion of WCW, be made to the Bidder whose bid is next most acceptable in the opinion of WCW; and that Bidder must fulfill every stipulation embraced herein as if it were the party to whom the first award was made.
The rights and remedies of WCW provided herein are not exclusive and are in addition to any other rights and remedies provided by law or under the contract.
If the Contractor is an individual, the Agreement must be executed by the Contractor personally. If the Contractor is a co partnership, it is desirable that the Agreement be executed by all of the partners, but it may be executed by one of them. If the Contractor is a corporation, it must be executed by two (2) officers of the corporation consisting of (1) the chairman of the board, president or vice president; and (2) the secretary, assistant secretary, chief financial officer, assistant treasurer, or by a person authorized by the corporation to execute written contracts on its behalf, and the corporate seal affixed thereto. If the Contract is executed by a person other than an officer or by only one officer, there must be attached to the Agreement a certified copy of a resolution of the corporation authorizing that officer or person to execute written contracts for and on behalf of the corporation. If the Contractor is an LLC, the Agreement must be executed by an officer or other member who has full and proper authorization to execute contracts on behalf of the LLC. The Contractor must provide evidence satisfactory to WCW that demonstrates that the individual is authorized to bind the LLC (e.g. a copy of a certified resolution from the LLC's board or a copy of the LLC's operating agreement). If the Contractor is a joint venture, the Agreement must be executed on behalf of each participating firm by officers or other individuals who have the full and proper authorization to do so.
Upon execution of the Agreement, the Contractor must furnish a bond to guarantee the faithful performance of the Agreement. The amount of the bond is stated in the Special Provisions. The bond must be with a California-admitted corporate surety or with two (2) or more sufficient sureties to be approved by WCW. As an alternative to furnishing a bond, the Contractor may guarantee faithful performance of the Agreement by depositing with WCW a certified check or cashier's check from a solvent bank for the prescribed amount.
In order to establish a basis of quality, certain materials, processes and type of machinery and equipment, or kinds of materials may be specified on the plans or herein, either by description of process, or by designating a manufacturer by name, or by referring to a brand of product designation, or by specifying a kind of material. It is not the intent of these Bid Documents to exclude other processes, equipment, or materials of equal value, utility, or merit, which are approved by WCW.
It is understood that specifying a brand name or specific types of components and/or equipment in these specifications will not relieve the Bidder from its responsibility to furnish the end product in accordance with the warranty and contractual requirements. The Bidder is responsible for notifying WCW of any inappropriate brand names, or types of components and/or equipment that may be called for in these Bid documents, and to propose a suitable substitute for consideration. Unless otherwise specifically provided in the Bid documents, reference to any equipment, material, article or patented process by trade name, make or catalog number will be regarded as establishing a standard of quality and will not be construed as limiting competition. A Bidder may, at its option, use any equipment, material, article, or process which, in the judgment of WCW, is equal to that designated. To do so, a Bidder will furnish, at its own expense, all test results, technical data and background information required by WCW in making the determination as to whether the proposed equipment, material or article or process, in the judgment of WCW, is equal to that designated. That determination will be made in accordance with the Approved Equal Procedures described in Special Provision 1.11.
The Contractor's attention is directed to California Government Code Section 4552, which is applicable to the Contractor and its subcontractors:
"In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder."
The California Public Records Act (commencing at California Government Code Section 7920.000 et seq.) mandates public access to government records. All bids will be publicly opened on the date specified in the Solicitation Schedule. After a bid is opened, all the documents that are part of the bid submitted by the Bidder, are public records subject to disclosure under the California Public Records Act. By submitting a bid, a Bidder (i) consents to the release of its bid, in the form submitted to WCW and without any redactions, and (ii) waives all claims against WCW, its directors, officers, employees and agents, for the disclosure of its bid.
The Contractor is required to furnish information in accordance with the provisions of Sections 4100 to 4114, inclusive, of the Public Contract Code of the State of California. The Contractor must include all subcontractors that will perform work, provide labor or render services to the Contractor in connection with the work in an amount in excess of one-half of one percent (0.5%) of the total amount of Contractor's bid on the Designation of Subcontractors Form.
By submitting a bid, the Contractor certified it is aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and that Contractor will comply with such provisions before commencing the performance of the work of this Agreement.
Please upload completed Bid Form from the attachments.
Please upload completed Statement of Qualifications and Financial Statement with Business References from Attachments
Please upload completed Designation of Subcontractors from Attachments
Please upload completed Disqualification Questionnaire from Attachments
Please upload completed Non-Collusion Declaration from Attachments
If the project is over $25,000 please upload a scanned copy of the performance and payment bond. Please mail the original bond documents to:
West County Wastewater District
c/o [Bid Contact]
2910 Hilltop Dr
Richmond, CA 94806
Please upload completed Bidder's Bond from Attachments
I reperesent the contractor/firm submitting the bid and I have provided all required information.
PLEASE PROVIDE A BRIEF PROJECT DESCRIPTION IN GENERAL TERMS.
What is the street address for the site visit?
Please input the dollar amount of the bid bond required for the project.
List license requirement for this project--Please enter CSLB license or any other license that is required for this project.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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