Sole Source- Dimming control system upgrade for existing lighting in Council Chambers

This is not a Request for Proposal, and no solicitation is available. The purpose of this notice is to inform the supplier community and the public that the City of Port St. Lucie intends to enter into a non‑competitive contract (commonly referred to as a bid waiver or sole source) for the purchase of a product or service, under the authority of and in accordance with Florida Statute 287.057(3)(c).

By publishing this notice, the City seeks to:

• Enhance transparency in its procurement practices.
• Encourage full and open competition where applicable; and
• Provide potential suppliers with the opportunity to identify themselves.

Suppliers who believe they are qualified are invited to submit a statement of capability to the contact listed in this document. Any responses received as a result of this Notice will be reviewed solely to determine whether a competitive procurement process is warranted. Responses will not be considered proposals, bids, or quotes.

Background

The City of Port St. Lucie Facilities Department is seeking to procure replacement components for the City’s existing lighting dimming infrastructure. The current system is proprietary to the original manufacturer, and only one authorized distributor is permitted to supply compatible equipment and integration services. To maintain system compatibility, ensure proper functionality, and avoid disruption to existing infrastructure, the City intends to purchase these components from the sole authorized distributor capable of supporting the manufacturer’s lighting system.

Project Details

• Reference ID: 20260230
• Department: Facilities Maintenance
• Department Head: Roger Jacob (Director)

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The City of Port St. Lucie is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  This is not a Request for Proposal, and no solicitation is available. The purpose of this notice is to inform the supplier community and the public that the City of Port St. Lucie intends to enter into a non‑competitive contract (commonly referred to as a bid waiver or sole source) for the purchase of a product or service, under the authority of and in accordance with Florida Statute 287.057(3)(c).

  By publishing this notice, the City seeks to:

  • Enhance transparency in its procurement practices.
  • Encourage full and open competition where applicable; and
  • Provide potential suppliers with the opportunity to identify themselves.

  Suppliers who believe they are qualified are invited to submit a statement of capability to the contact listed in this document. Any responses received as a result of this Notice will be reviewed solely to determine whether a competitive procurement process is warranted. Responses will not be considered proposals, bids, or quotes.

• Timeline —

  Release Project Date:	April 24, 2026
  Proposal Submission Deadline:	May 5, 2026, 3:00pm

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Project Contact —

  Sydney Hernandez

  Administrative Assistant

  121 SW Port St Lucie Blvd

  Port St. Lucie, FL 34984

  Email: shernandez@cityofpsl.com

  Phone: (772) 871-7654

• Procurement Contact —

  Alaina Knofla

  Procurement Contracting Officer III

  121 SW Port St. Lucie Blvd.

  Port St. Lucie, FL 34983

  Email: aknofla@cityofpsl.com

  Phone: (772) 871-5144

Submission Requirements

• Upload quote (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.