Sole Source - Gardner Denver Nash - Hoffman Lamson Blower Preventive Maintenance

Pursuant to the Port St. Lucie City Code of Ordinance 35.07, this electronic Intake Request is being issued to establish a contract with a qualified proposer who will provide Sole Source - Gardner Denver Nash - Hoffman Lamson Blower Preventive Maintenance to the City of Port St. Lucie (hereinafter, “City”) as further described in this Intake.

This is not a Request for Proposal, and no solicitation is available. The purpose of this notice is to inform the supplier community and the public that the City of Port St. Lucie intends to enter into a non-competitive contract (commonly referred to as a bid waiver or sole source) for the purchase of a product or service, under the authority of and in accordance with Florida Statute 287.057(3)(c).

By publishing this notice, the City seeks to:

Enhance transparency in its procurement practices.
Encourage full and open competition where applicable; and
Provide potential suppliers with the opportunity to identify themselves.

Suppliers who believe they are qualified are invited to submit a statement of capability to the contact listed in this document. Any responses received as a result of this Notice will be reviewed solely to determine whether a competitive procurement process is warranted. Responses will not be considered proposals, bids, or quotes.

Background

Project Details

• Reference ID: 20260283
• Department: Utility System
• Department Head: Kevin Matyjaszek (Director)

Evaluation Criteria

• Summary —

  Pursuant to the Port St. Lucie City Code of Ordinance 35.07, this electronic Intake Request is being issued to establish a contract with a qualified proposer who will provide Sole Source - Gardner Denver Nash - Hoffman Lamson Blower Preventive Maintenance to the City of Port St. Lucie (hereinafter, “City”) as further described in this Intake.

  This is not a Request for Proposal, and no solicitation is available. The purpose of this notice is to inform the supplier community and the public that the City of Port St. Lucie intends to enter into a non-competitive contract (commonly referred to as a bid waiver or sole source) for the purchase of a product or service, under the authority of and in accordance with Florida Statute 287.057(3)(c).

  By publishing this notice, the City seeks to:

  Enhance transparency in its procurement practices.
  Encourage full and open competition where applicable; and
  Provide potential suppliers with the opportunity to identify themselves.

  Suppliers who believe they are qualified are invited to submit a statement of capability to the contact listed in this document. Any responses received as a result of this Notice will be reviewed solely to determine whether a competitive procurement process is warranted. Responses will not be considered proposals, bids, or quotes.

• Important Instructions for Electronic Submittals —

  The City of Port St. Lucie is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	July 22, 2026
  Proposal Submission Deadline:	July 30, 2026, 5:00pm

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Scope of Work —

  Hoffman and Lamson Blower
  Hoffman and Lamson offers a Service PLAN to help our customers enjoy enhanced reliability from their Hoffman and Lamson blowers and prevent costly down time.

  This program reflects the desire of Hoffman and Lamson Service Personnel to prevent equipment failure and to solve root cause blower problems. Blower problems are often the result of operational, system, installation, or other peripheral causes that are easily determined by personnel trained and certified by Hoffman and Lamson. Participants in this program benefit from the combined knowledge and experience within the Hoffman and Lamson Engineered Products Division.

  Participants in this program will receive the attention of Hoffman and Lamson Factory Service Personnel who will make at least one annual service call (usually dictated by the severity of the blower service), at which time the following will be performed:

  1. 1. Bearing replacement as needed for PMA
     2. Inspection and evaluation of shaft seals – replaced as needed
     3. Inspection and evaluation of bearing housing, reservoir, retainers, bearing hardware, gaskets, shims, spacers and associated hardware
     4. Lubrication change and oiler inspection, if applicable
     5. Coupling inspection and evaluation
     6. Laser shaft alignment to hot condition
     7. Motor evaluation, amp check
     8. Blower operational check: vibration readings, bearing temperature readings, surge check and recommendation for correction, if needed
     9. Installation inspection for pipe misalignment, foundation deficiencies with recommendations
     10. Valve inspection for proper operation
     11. Controls inspection and operational adjustments
     12. Filter inspection and recommendations (Customer to clean filter but must keep a record)

  At the conclusion of the service detailed above, the customer will be provided with a comprehensive report complete with a vibration report and recommendations. The cost of this service includes bearing replacement for each blower as necessary and seal inspection for each blower. In the event a bearing change is not recommended the bearing kit will remain with the customer for renewed PMA’s or for future use as consumable parts. If any additional parts are identified as problematic, their replacement will be offered at a 15% Protection PLAN discount. 

  
  If the blower is in or is restored to a warrantable condition and routine maintenance is performed, a oneyear Limited Hoffman and Lamson Factory Warranty will be applied to the external components of the blower.  * Please check the Service Report for any additional maintenance that is Customer’s responsibility outside of this agreement.

  
  If the blower cannot be placed in warrantable condition onsite, we will recommend that it be sent to the factory or to a local authorized service center for a complete disassembly and inspection, after which a complete repair proposal will be made.  Any required motor work should be completed prior to the arrival of the Hoffman and Lamson Service Technician to preclude return trips.

  
  Factory warranty will cover defects in material and workmanship of the blower or failure resulting from services provided. We will make every effort to give warranty repairs priority status if necessary. Failures beyond Hoffman and Lamson’s control are not covered. These include such circumstances as motor failures, blower failures resulting from surge conditions, unusual damage to the blower or accessories, product misuse, pre-existing conditions, improper maintenance or operation, acts of God, or other incidental situations. Hoffman and Lamson will utilize every effort to assist the customer should any type of problem arise.

  REPLACE as needed: Bearings
  REPLACE as needed: Seals
  INSPECT/EVALUATE bearing housing, reservoir, retainers, bearing hardware, gaskets, shims, spacers and
  associated hardware
  INSPECT / EVALUATE / CHANGE lubricant
  ALIGN SHAFT: laser shaft alignment to hot condition
  INSPECT/EVALUATE Motor, check amp reading
  CHECK Vibration/temperature readings
  CHECK CONTROLS (if applicable) for surge/overload, setting

  INSPECT/EVALUATE installation for pipe misalignment, foundation condition
  INSPECT/EVALUATE throttle valve
  CHECK tie rods
  CHECK/INSPECT air filter

• Project Contact —

  David Batchelor

  Lead Wastewater Operator

  10700 Glades Cutoff Rd

  Port St. Lucie, FL 34986

  Email: dbatchelor@cityofpsl.com

  Phone: (772) 871-5430

• Procurement Contact —

  Kevin Eggleston

  Procurement Officer I

  121 SW Port St. Lucie Blvd

  Port St. Lucie, FL 34984

  Email: keggleston@cityofpsl.com

  Phone: (772) 344-4068

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.