Active SLED Opportunity · NEW MEXICO · CITY OF GALLUP
AI Summary
City of Gallup seeks sole source procurement for support and maintenance of Selectron Technologies' proprietary IVR and web management services. This is a non-competitive contract due to unique software integration with existing systems, with an anticipated cost of $24,000 for up to one year.
THIS IS NOT A COMPETITIVE BID
The proposed contract action is for products or services for which the City of Gallup intends to negotiate and award with only one source under the authority of the City of Gallup Procurement Code Ordinance Section 1-9-17 Sole Source Procurement. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Responses will not be considered as proposals, bids, or quotes.
The Procurement Services Division has received a request to make the following sole-source procurement:
Requesting Department/Office: Customer Care
Product and/or services to be purchased: Support and maintenance for Selectron Annual Management Services for IVR and Web, and Annual Call Fee
Prospective Vendor/Contractor Information Name: Selectron Technologies, Inc.
Prospective Vendor/Contractor Address: 13535 SW 72nd Ave, Ste 200, Portland, OR 97223
Prospective Vendor/Contractor Contact Name, Telephone Number, Email Address: Sara Engel, sengel@Selectron.com
Anticipated Cost: $24,000.00
Term: Term
Note: Term may not exceed one (1) year
A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the the Certified Procurement Officer. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.
Contact Information:
Name of Agency: City of Gallup
Agency Chief Procurement Officer: Frances Rodriguez
Telephone Number: 505-863-1334
Email: frodriguez@gallupnm.gov
Selectron Technologies, Inc.
13535 SW 72nd Ave, Ste 200, Portland, OR 97223
Sara Engel, sengel@Selectron.com
Amount before tax: $22,500.00
Estimated tax amount: 1,096.88
Support and maintenance for Selectron Relay Interactive Voice Response (IVR): Selectron Technologies, Inc. is the only Sungard Public Sector provider for IVR that has an interface to the Sungard Sector NaviLine software that the City of Gallup currently utilizes.
No criteria or specs developed; is annual maintenance for proprietary software that the City of Gallup implemented for all functions as listed above.
The company has affirmed that they have and hold proprietary rights of product or services; that company possesses, owns or holds exclusive right to product or service.
Price is fair and reasonable as it is consistent with initial years and consecutive years hereafter. Pricing was not negotiated as is fair open market value.
This support and maintenance is necessary and cannot be purchased through any other provider as maintenance is unique and proprietary to the software the City is currently using.
This support and maintenance is necessary and cannot be purchased through any other provider as maintenance is unique and proprietary to the software the City is currently using.
Not applicable, no other provider can provide for proprietary software.
BASED ON THE ABOVE FACTS, THE PURCHASING OFFICE HAS MADE THE DETERMINTION THAT THE JUSTIFICATION FOR THE SOLE SOURCE PROCUREMENT IS IN ACCORDANCE WITH SECTION 13-1-126 NMSA 1978 AND WILL BE POSTED FOR A 30-DAY PERIOD PRIOR TO AWARD AND PURCHASE.
If your firm feels it can provide this type of goods/service, please explain in this field.
Upload any and all documentation that firm demonstrates it can provide this type of goods/service.
Example: Quotes, Literature, Specs, Qualification Statement, etc...
Enter Requesting Department/Office
Enter Product and/or Services to be purchased
Enter Brief Description
Enter in Anticipated Cost
Example: $2,000.00
Term or one-time purchase:
Note: Term may not exceed one (1) year.
Name of prospective Vendor/Contractor:
Address of prospective Vendor/Contractor:
Contact Name, Telephone Number and Email Address:
Amount of prospective contract before tax:
Estimated tax amount (tax is subject to change):
Agency is required to state purpose/need of purchase and thoroughly list the services (scope of work), construction or items of tangible personal property of the prospective contract.
Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the department reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)
Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)
Other reason, please explain in full.
Explain why the price is considered fair and reasonable? Was price negotiated? If not, is there room and time for negotiation?
Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.
Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.
Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;; contacting similar service providers; and reviewing other eligible Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.