SLED Opportunity · MARYLAND · CECIL COUNTY
AI Summary
Cecil County DPW seeks proposals from engineering firms for on-call solid waste environmental compliance and operations assistance services, including landfill operations, environmental monitoring, and regulatory support under an open-end contract.
Cecil County Department of Public Works (DPW) is soliciting proposals from qualified professional engineering firms to provide on-call Solid Waste Environmental Compliance & Operations Assistance services under an open-end contract. Services may include, but are not limited to, landfill and transfer station operations, permitting and associated reporting, environmental monitoring and compliance, landfill gas collection and control operation and maintenance, leachate management, storm water/erosion and sediment control inspection, and aerial survey/landfill volume analysis.
The anticipated services include support for a wide variety of solid waste management projects, facilities, and operations. In addition, the selected firm(s) may be required to provide technical, regulatory, and record keeping assistance in support of environmental compliance.
Services will be authorized on an as-needed basis through individual task orders issued by the County during the term of the contract.
Cecil County DPW intends to break up the scope of work into multiple contracts. Respondents may be awarded a contract encompassing one or more of the following areas:
Respondents may submit proposals for the areas where the engineering firm is best qualified or for the entire scope of work. Cecil County DPW anticipates awarding two or three contracts based on the proposals received and the qualifications of the firm(s) that best fits the scope of work.
When submitting questions in the Question & Answer section of OpenGov, please makes sure to enter a subject even though it indicates it is optional. This will be helpful to the County when we are developing our responses and for others who are viewing responses to the questions.
Also, please make sure to reference the section and item number, when applicable, when asking for clarification on the RFP.
Thank you.
Please use the See What Changed link to view all the changes made by this addendum.
Attached are the pre-proposal slides and the attendee list.
Please download the below documents, complete, and upload.
All contractors and subcontractors’ employees will be required to pass a background check in order to be permitted to work on the premises. Each employee shall submit the “Authorization for Access to Records” form two weeks in advance of the first day of work on the premises.
Please download the below form, complete, and upload.
Proposal Bond is REQUIREDfor this project.
Requirements for the proposal bond or certified check:
If submitting a Proposal Bond, upload a FULLY EXECUTED copy here prior to the deadline of 1:00 pm on Thursday, April 16, 2026.
OR
If submitting certified check, it shall be submitted PRIOR to the deadline of 1:00 pm on Thursday, April 16, 2026 in original hard copy format at Cecil County, Maryland, Attn: Purchasing Department, 200 Chesapeake Blvd., Elkton, MD 21921. Please upload a document stating that you are submitting a certified check instead of a proposal bond in order to respond to this question.
Please download the below documents, complete, and upload.
Governing Law; Consent to Jurisdiction. This procurement shall be governed by the laws of the State of Maryland, and the parties submit to the jurisdiction of the courts of the State of Maryland. This agreement may not be modified except in writing executed by the parties.
To the fullest extent permitted by law, the undersigned Organization agrees to indemnify and hold Cecil County, Maryland, its elected and appointed officials, employees, and volunteers, and others working on behalf of Cecil County, Maryland, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of the Organization, or anyone acting on its behalf in connection with or incident toRFP 27-014Solid Waste Environmental Compliance & Operations Assistance Services - Open End Contract, except that the Organization shall not be responsible to Cecil County, Maryland on indemnity for damages caused by or resulting from Cecil County, Maryland's sole negligence; and the Organization shall, at its own cost and expense, defend any such claims and any suit, action, or proceeding which may be recovered in any suit, action, or proceeding, and any and all expense including, but not limited to, costs, attorney's fees and settlement expenses, which may be incurred therein.
The firm declares that the only person, firm or corporation, or persons, firms or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is or are the undersigned; that this proposal is made without any connection or collusion with any person, firm or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and, that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.
The proposed price on the attached and Rate Structure are to include and cover appropriate labor categories, direct costs, overhead, payroll burden and means for performing the work. If this proposal shall be accepted by said County and the firm shall refuse or neglect after receiving the Contract for execution to execute the same in a timely manner, and to give certificate of insurance for the stipulated coverage, then said County may at their option determine that the firm has abandoned the Contract; and, thereupon, the proposal and the acceptance thereof shall be null and void.
In the case of firms, the firm’s name must be subscribed to by at least one (1) member. In the case of corporations, the corporate name must be by some authorized officer or agent thereof, who shall also subscribe his name and office.
By confirming, the proposer swears (or affirms) under the penalty of perjury that the proposing firm, its agents, and/or employees to the best of their knowledge and belief have not in any way colluded with anyone for and on behalf of the proposer or themselves to obtain information that would give the proposer any unfair advantage over others, nor have to gain any favoritism in the award of any contract resulting from this Request for Proposal. By confirming this rate structure, I acknowledge that I have read the entire Request for Proposal.
The above statements and responses are certified to be true and accurate. The firm confirms they have the capability and resources such as labor and financial capacity to perform this Contract for the Rate Structure provided, either within their organization, or with sub-consultants.
Please type in following format
9 November, 2023 at 2:00 PM EST
Please type the amount in numbers.
Provided further, that the Contractor shall, within ____ days from the beginning of such delay, unless the County shall grant a further period of time prior to the date of final settlement of the Contract, notify the County, in writing, of the causes of the delay, who shall ascertain the facts and extent of the delay and notify the Contractor within a reasonable time of its decision in the matter.
Type in the following format: three (3)
Q (Section 4.7): Under Section 4.7, Firm's Record of Performance, 1st bullet: this bullet requests information on the number of Construction Managers, Resident Project Representatives and Inspectors. Please confirm this information is relevant to this RFP.
A: Please describe the proposed organization and management team for this contract. The number of construction managers, resident project representatives, and inspectors is not relevant to this RFP.
Q (Section 5.3): 1st and 2nd bullets under Semi-annual Aerial Survey and Mapping: Will the consultant be hiring the surveyor or coordinating with the County-hired surveyor?
A: The consultant shall hire the aerial survey contractor and coordinate all survey activities with them upon receiving approval from the County of the proposed subcontractor/subconsultant for this work. As indicated in Section 4.7 of the RFP, please identify the subcontractor/subconsultant that will provide aerial survey services in your proposal and provide a one paragraph description of their experience/expertise.
Q (Section 5.3): Under Additional Survey Services, 1st bullet: Are bi-monthly density checks completed once every two months or twice per month?
A: Every two months excluding January and July when full aerial survey is performed.
Q (Section 13): Evaluation Criteria #2 lists experience, reputation and qualifications pertaining to Stormwater Engineering Services. Please confirm whether this is accurate.
A: This is a typo and has been corrected to read, "Key Staff/Project Team experience, reputation and qualifications pertaining to Solid Waste Environmental Compliance & Operations Assistance Services."
Q (Section 16): Section 16.1 includes the Technical Proposal and Section 16.5 includes Experiences and Qualifications Statement. Please confirm that Section 16.1 (Section 1 on the OpenGov response page) is where respondents should upload the proposal prepared in accordance with Section 4.7 of the RFP and that Section 16.5 (Section 5 on the OpenGov response page) only includes completion of the provided "Certification of Firm's Qualifications".
A: Yes, these are two separate submittals; the technical proposal in response to Section 4.7 of the RFP and the Open-end RFP Certification of Firm's Qualifications form provided for download in the proposal response section of the RFP.
Q (Section 5.1): Could the County please advise on what type of non-routine troubleshooting/repairs may be encountered? Would it be well raises, repair strikes from operations, etc.?
A: Non-routine troubleshooting/repairs may include, but is not limited to, flare shutdowns, electrical or mechanical problems with the flare or blower station, maintenance to condensate sumps/pumps, raising or repairing damaged wells, piping, valves, etc.
Q (Section 5.1/LFG Monitoring): 1. How many Wellheads need to be monitored each month? 2. Is the site NSPS? 3. How is the monthly verification of the flow meter completed? Pitot tube? 4. Is there a flare sheet data template we are to use? 5. How many collectors are liquid levels performed on each quarter? 6. For the quarterly SEM, can you provide the acreage or a route map showing the number of Tags? 7. Approximately how many Penetrations for the Quarterly SEM? 8. Are the MD rules for SEM currently being followed? Can you provide a report from the last quarter? 9. Are there any dewatering pumps currently installed? If so what kind? 10. What does "perform LFG well dewatering when needed" mean? 11. How many condensate pumps are onsite? What kind? 12. How many Probes to monitor each month? 13. How many Structures to monitor each month? 14. Annual Flow meter calibration – what kind of meter is it? If Thermal Instruments, would it be ok to send in for calibration and install a loaner? 15. Blower vibration analysis – using a sub ok? If so, do you have a preferred sub for this? 16. Please verify “Bi-Weekly visits.” One visit every two weeks or Two visits per week? 17. Does the flare have remote startup capabilities?
A: 1. The LFG collection system is made up of approx. 48 vertical extraction wells and 4 horizontal gas collectors. 2. The site is not subject to NSPS. 3. Monthly verification of the flow meter is completed using an Elkins LFG analyzer. 4. The County can provide a template that has been used in the past or the consultant can use there own format upon approval by the County. 5. Water levels are measured on approx. 30 LFG extraction wells. 6. There are approx 1650 SEM tags over approx. 30 acres. 7. This corresponds to approx. the total number of LFG extraction wells. 8. SEM is being performed in accordance with COMAR 26.11.42. Past reports will be provided to the selected consultant. 9. There are no dewatering pumps installed in the LFG collection wells. 10. We monitor water levels in LFG collection wells and perform dewatering using a submersible pump when water levels are above the perforated section of the well or LFG flows appear to be reduced. Currently dewatering is only be performed about once per year. 11. There are two condensate sumps with 1HP Stancor stainless steel submersibles pumps in the LFG collection system. 12. 11 LFG probes are monitored. 13. 10 structures are monitored. 14. Annual Flow meter calibration is performed on site by the same subcontractor that performs blower vibration analysis. The flow meter is a Thermal Instruments Model 62-9/9500. 15. We currently use a subcontractor to perform annual blower vibration analysis. 16. Bi-Weekly visits = one visit every two weeks 17. The flare does not have remote start up capability.
Q (Section 5.1): With regards to "staff should be available to response to alarms within 4 hours of first notification", does this mean staff should be onsite within 4 hours of notification or in communication with the County on an action plan and/or enroute within 4 hours of notification?
A: Staff should be onsite within 4 hours of notification. This could include responding on weekends. If an issue occurs after dark or during inclement weather, responding first thing when the landfill opens the next day or after the weather event ends may be acceptable. Response needs and timing will be coordinated with the Solid Waste Management Division Chief.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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