Speech Therapy, Occupational Therapy/Physical Therapy, and Teaching of the Visually Impaired Services

The City of Norfolk (“the City”) seeks proposals for speech therapy, occupational therapy/physical therapy, and teaching of the visually impaired services for children who reside in the City on an as-needed basis. The City estimates that fifty (50) to one hundred (100) students will need services each academic year. The number will vary depending on the number of Individual Educational Programs (“IEP”) issued. Eligible students range in age from two (2) years to twenty-one (21) years, inclusive of the 22^nd birthday.

Background

The Virginia Children’s Services Act (Code of Virginia §2.2-5200 et seq.) (“CSA”) provides for innovative systems of services and funding for Virginia’s children and families.  The Act blends eight categorical funding streams from four state level agencies and creates local interagency Family Assessment and Planning Teams (“FAPT”) to support at-risk youth and families.  Services are child-centered, family-focused, and community-based. Emphasis is on reducing out-of-home and out-of-community placements. Agencies are expected to work together to develop community-based alternatives and natural supports.

The City may award the contracts resulting from this solicitation to multiple vendors.   

Project Details

• Reference ID: RFP 11133-0-2026/JF
• Department: Human Services
• Department Head: Denise Gallop (Director)

Important Dates

• Questions Due: 2026-07-07T21:00:00.000Z
• Answers Posted By: 2026-07-09T21:00:00.000Z

Evaluation Criteria

• Experience in Providing Services (30 pts) —

  Provide a narrative of the history and structure of the firm including the subcontractors employed.

  1. Provide current VDOE license to provide services to persons with recognized disabilities.
  2. Provide current accreditation from the Virginia Council for Private Education (VCPE).
• Capabilities and Skills (30 pts) —
  1. Provide a summary of current and future event commitments and projected start / completion dates.
  2. Identify what percentage of services will be performed utilizing your own workforce, equipment, and facilities.
  3. Identify what percentage of the work will be subcontracted.
  4. Provide copies of appropriate licenses and certifications for all staff providing services.
  5. Describe the firm’s capability to collect, analyze, and report data relevant to the services provided to students.
• References (30 pts) —

  Provide a minimum of three (3) current and/or previous clients (such as school districts, etc.) for which Offeror has completed services comparable to those described in this RFP.  Include references for work performed in an environment comparable to the performance environment necessary under this resulting Agreement.  For each reference provide:

  1. Name of firm.
  2. Address of firm.
  3. Name, title, address, e-mail address, and phone and fax number of contact for the firm.
  4. Number of years Offeror has served the client; and

  Summary of scope of services provided

• Pricing (10 pts) —

  The educational daily rate shall include the provision of all services required. Please provide details as to what specific services the educational daily rates include (Speech-Language Pathology (SLP), Occupational Therapy (OT, or Teaching of the Visually Impaired (TVI))

Submission Requirements

• VENDOR RESPONSE (required) —

  Please upload your ENTIRE proposal here as one PDF document.

• Pricing Proposal —

  Please upload your pricing here. Please Don't include your price in the technical proposal 

• REDACTED PROPOSAL —

  If you are requesting certain portions of your proposal containing trade secrets or proprietary information to be withheld from release under Virginia Freedom of Information Act (VFOIA), please upload your redacted proposal here as one PDF document AND state the reasons why protection is necessary. If you do not submit a redacted proposal your entire proposal will be available pursuant to VFOIA. Any redactions will be subject to review by the City Attorney’s Office.

  NOTE: Pricing cannot be withheld as trade secret or proprietary information. The entire proposal cannot be designated as trade secret or proprietary information.

• Response Confirmation —

  Each proposer is required to confirm they have included these signed forms as part of your vendor response submitted above.

• Anti-Collusion Statement (required)
• Ethics in Public Contracting (required)
• Non-Discrimination (required)
• Debarment Certification (required)
• Compliance with Federal Immigration Law (required)
• Compliance with State Law – Authorization to Transact Business in the Commonwealth of Virginia (required)
• Equal Opportunity Business Status (required)
• Bid Form (required) —

  Bid submissions that do not include fully completed bid form will not be accepted. By confirming this item, you are confirming that you completed the bid form and have included it in your response above.

• Acknowledgment of Addenda and Q&A (required) —

  Proposer acknowledges that they received and reviewed all Addenda and Questions and Answers

• Pricing Proposal Options (required) —

  Select how you want the bidder to submit their pricing proposals