1.   Background and Project Overview

The City of Orangeburg, owner and operator of the Stevenson Performing Arts Center located at 979 Middleton St., Orangeburg, SC 29115, is seeking qualified vendors to design, construct, and install a custom full-façade marquee sign for the performing arts center.

The marquee will serve as a prominent visual landmark, enhancing the facade of the building while providing functional elements for event announcements, lighting, and digital displays.

The new marquee must align with the architectural style of the building, incorporate community and thematic elements, and meet all local building codes, safety standards, and accessibility requirements.

This RFP is based on conceptual designs and specifications derived from preliminary estimates and renderings. The selected vendor will be responsible for refining these into final production-ready plans, fabricating the marquee, and completing installation.

2.   Scope of Work (Turnkey)

1     Design: Conceptual design, 3D renderings, scaled drawings, and production drawings; include facility name and LED video boards.

2     Structure: Internal skeleton steel tube welded framing; compliance with wind load, seismic, and structural code requirements.

3     Ceiling: Aluminum Composite Panel (ACP) router-cut soffit panels and sub-framing.

4     Roof Deck: Upper roof deck sub-frame with sheathing and downspout; coordinated rubber membrane/drainage.

5     Support Rods: Turnbuckle sag-rods and irons for attachment as required.

6     Bulb Lighting: Furnish, assemble, wire, test bulb lighting system with LED bulbs and approved layout.

7     Optional Programmable Lighting (Add Alternate): Addressable RGB bulb system with DMX controller for chasing/animation effects.

8     Lighted Letters: Two sets of 'STEVENSON' in open-faced exposed neon channel letters; sub-text push-thru acrylic with internal LED illumination.

9     Cladding and Capping: Laser-cut 0.125-inch aluminum front cladding; decorative caps; etched/primed/painted finish.

10  Digital Displays: Two full-color digital displays, approx. 3' x 10', high resolution dot pitch preferred 5-year warranty; training included.

11  Installation: Field surveys, transportation, crane/platform installation; possible brick removal; exploratory survey to verify attachment details.

12  Engineering: Licensed engineer stamp for attachment and compliance.

3.   Additional Notes

Primary power to the marquee will be supplied by the City. Final connection will be made if power is available at the time of installation.

Roof deck is included; rubber membrane and drainage will be completed by winning

bidder.

Permitting and road closures will be coordinated with the City. Permit fees will be

passed through at incurred cost.

All work must comply with applicable federal, state, and local laws, including ADA

accessibility standards.

Vendor must provide proof of insurance including general liability, workers’

compensation, and professional liability coverage.

4.   Requirements and Specifications

Materials: Weather-resistant, high-quality materials suitable for South Carolina climate (humidity, UV exposure, wind).

Warranty: Minimum 1-year labor and materials warranty; digital components per manufacturer warranty (5-year required). Defective parts replaced within 90 days at no charge for materials and labor.

Sustainability: Preference for energy-efficient LED lighting.

Compliance: Designs stamped by a licensed engineer; installation must comply with OSHA safety standards.

Timeline: Design 4–6 weeks after award; fabrication 8–12 weeks after approval; installation 2–4 weeks (weather permitting); target completion August 15, 2026.

Budget: Proposals should not exceed $250,000 (including taxes and unforeseen contingencies). Provide itemized pricing aligned with the Scope of Work numbering.

5.   PROPOSAL REQUIREMENTS

Proposals must include:

A.  Cover Letter & Organizational Overview

·         Legal name, address, and primary contact.

·         Statement of interest and summary of qualifications.

B.  Technical Proposal

·         Project Plan

·         Timeline

·         Methodology

·         Conceptual renderings/ mockups

·         Proposed alternatives or value engineering options

C.  Insurance & Bonding

·         Proof of licensing, insurance, and bonding.

D.  Cost Proposal

·         Itemized cost breakdown.

E.  References

·         At least three references for similar projects.

7.   EVALUATION CRITERIA

Proposals will be evaluated using the following weighted criteria:

8.   SUBMISSION INSTRUCTIONS

Proposals must be submitted electronically in PDF format to:

City Administrator, Sidney Evering II, Esq.

City of Orangeburg, South Carolina Email: sidney.evering@orangeburg.sc.us

Administrative Coordinator, Kenith Salley

City of Orangeburg, South Carolina Email: kenith.salley@orangeburg.sc.us

Business Development/ Public Information, Randy Etters Department of Public Utilities, City of Orangeburg, South Carolina Email: retters@orbgdpu.com

Subject Line: RFP Submission – Stevenson Performing Arts Center Marquee

Deadline: May 29, 2026

Late submissions will not be accepted.

9.   QUESTIONS

All questions must be submitted in writing to the City Administrator no later than 10 business days before the proposal deadline. Responses will be shared publicly as an addendum.

10.   RIGHTS RESERVED BY THE CITY

The City reserves the right to:

·         Reject any or all proposals

·         Request additional information

·         Negotiate contract terms

·         Award in whole or in part

·         Cancel the RFP at any time

·         Give additional consideration to local qualified contractors