Stormwater Utility Data Management-Assessment Roll Production

The City of Tampa, Florida, (City) established its Stormwater Utility and implemented its annual stormwater utility non-ad valorem service assessment in 2003 for City-wide maintenance of the City’s stormwater system. In 2016, the City adopted its second stormwater assessment, a 30-year improvement assessment implemented in the Central and Lower basin area, established at that time for Capital Improvement projects. The City uses the Uniform method for the levy, collection, and enforcement of non-ad valorem assessments pursuant to section 197.3632, Florida Statutes. Each year, the City updates its Assessment rolls according to the changes in the character and impervious areas assigned to the properties in the assessment areas. A public hearing is advertised, and notices for the hearing may be required to be delivered to the property owner pursuant to law and ordinance in a time-sensitive manner. The final rolls are adopted by the Tampa City Council at the public hearing. The data rolls are delivered to the Hillsborough County Tax Collector as required by the Uniform Method of Collection, and in accordance with the Hillsborough County Tax Collector Non-Ad Valorem (NAV) Program.

Background

The City is seeking the services of a qualified consultant experienced in compiling essential data and knowledgeable of the non-ad valorem tax assessment process. The data is needed for the annual Stormwater Assessment Rolls.  Information is collected annually from the Hillsborough County Property Appraiser’s (HCPA) office. The Consultant assigns the correct assessment in accordance with the methodology established by the City of Tampa, CH 21, and supporting Ordinances and Resolutions to develop the annual Stormwater tax rolls. The Consultant will convey the electronic rolls to the City and the Hillsborough County Tax Collector in the required format within the specified timeframes and in accordance with the Uniform Method of Collections referenced above. Consultant will be required to assist in developing the critical event calendar, perform multiple Quality Assurance and Quality Control (QA/QC) reports while building the rolls, compile reports, provide research and requested data to the City in a mutually compatible format as related to the annual rolls. The methods and analysis process must be transparent with the City, and all tasks are time sensitive and will require strict adherence to our legally established schedule.

Project Details

• Reference ID: 26-P-00283
• Department: Mobility
• Department Head: Brandon Campbell (Director)

Important Dates

• Questions Due: 2026-07-06T19:00:00.000Z
• Pre-Proposal Meeting: 2026-06-24T15:00:00.000Z — Hanna City Center, 2555 East Hanna Avenue, Tampa, FL 33610, 2nd Floor Purchasing Room

Evaluation Criteria

• Cost to the City (20 pts)
• Firm’s Qualifications and Experience (35 pts)
• Responsiveness to the Scope of Services (25 pts)
• Proposer’s Criminal History Screening Practices (5 pts)
• SLBE Participation (15 pts)

Submission Requirements

• Authorized Representative’s Information (required) —

  Please include the following information regarding your Authorized Representative:

  • Name
  • Title
  • Mailing Address
  • Telephone Number
  • Email Address
• Type of Organization (required) —

  How is your business organized?

• Business License (required) —

  Is your business licensed (unless exempt by applicable law), permitted and certified to do business in the State of Florida?

• License Number (required) —

  Enter your Florida Business License Number here.

• Please provide your name as listed with Sunbiz. (required)
• Public Record Declaration or Claim of Exemption (required) —

  As a Bidder, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law.

  Do you claim any exemptions from the public records laws?

• Exemption from Public Records Law and Agreement to Indemnify and Defend the City of Tampa (required) —

  Upload a redacted copy of your submittal.

  By claiming that parts of the proposal are exempt from the public records law, and uploading a redacted copy, the Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.

• Conflict(s) of Interest (required) —

  For purposes of determining any possible conflict of interest, all Proposers, must disclose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s), or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s) is also an owner, corporate officer, agent, employee, stockholder, or has a controlling financial interest***, etc., of their business.

  *Immediate family means spouse, parents and children of the person involved.

  **Close personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating, or casual sexual involvement where the parties have no intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships. This definition applies regardless of the sexual orientation of the employees involved. Persons involved in a close personal relationship shall be referred to as a "close personal relation."

  ***Controlling financial interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations. 

  Do you need to disclose any Conflicts of Interest?

• Conflict(s) of Interest (required) —

  List the name(s) of the City employee, elected or appointed official, and the position(s) with your business

• Response to Proposal (required) —

  Specifically state the Proposer’s understanding of the work to be accomplished and make a positive commitment to perform the work in SCOPE OF SERVICES.

• Price Proposal (required) —

  Please download the below documents, complete, and upload.

• Sub-Contracting Submittals (required) —

  Please download the below documents. 

  Failure to Complete, Sign and Submit Form DMI-10 & DMI-20 MAY render the Bid or Proposal Non-Responsive. 

  DMI-40 is required to be submitted within ten (10) working days after the Notice of Intent to Award is posted if subcontractors are to be utilized.

• Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT OF COMPLIANCE WITH FLORIDA STATUTORY PROVISIONS (required) —

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• Proposal Confirmation (required) —

  By clicking Confirm below, the Proposer complies with all of the requirements of the RFP package including but not limited to Communication Policy and City of Tampa Ethics Code contained in SECTION "GENERAL CONDITIONS".

  NOTE: When Proposer is a corporation, the president, vice president or other person duly authorized to bind the corporation shall set out the corporate name in full beneath which he/she shall sign his/her name and give the title of his/her office or position.  The proposal shall also bear the seal of the corporation attested by its corporate secretary. Proposals signed by a person other than an officer of the corporation, shall be accompanied by evidence of authority.

• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Public Construction Bond —

  Please download the below documents, complete, and upload.

• Criminal History Screening Practices (required) —

  Are you applying for an applicable discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices?

  Please review the following and answer the questions accordingly.

  The Bidder hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices.

  The Bidder hereby declines any discount or incentive related to Section 2-284 Bidder's Criminal History Screening Practices; however, Bidder has Criminal History Screening practices similar in nature to the practices contained in Chapter 12, Article VI, City of Tampa Code of Ordinances.

  The Bidder hereby applies for applicable discount or incentive related to Notarized past employment analysis that includes the number of disadvantaged workers the bidder has hired in the past, or, if the bidder has never hired a disadvantaged worker, an explanation that the bidder made a good faith effort to hire a disadvantaged worker: and,

  • An estimate of the number of disadvantaged workers that the bidder has hired or plans to hire if the bidder is awarded the project; and,
  •  Evidence that the bidder's recruitment literature and employment policy does not include language that is disadvantageous to a disadvantaged worker.
  • Identify potential job opportunities under the project that may be available for disadvantaged workers if the City awards the Bidder the project; and,
  •  Agrees to consider for job placement at least one otherwise qualified disadvantaged worker, to the extent a job opportunity is available, if and after the Bidder is awarded the project; or
  • Currently employs a percentage of disadvantaged workers consistent with industry standards as determined by the director of the soliciting department or designee.
• Decline, with similar practices? (required) —

  Do you have Criminal History Screening practices similar in nature to the practices contained in Chapter 12, Article VI, City of Tampa Code of Ordinances, but are still declining any discount or incentive?

• Documentation (required) —

  Upload the following documentation and assurances:

  • Notarized past employment analysis that includes the number of disadvantaged workers the bidder has hired in the past, or, if the bidder has never hired a disadvantaged worker, an explanation that the bidder made a good faith effort to hire a disadvantaged worker: and,
  • An estimate of the number of disadvantaged workers that the bidder has hired or plans to hire if the bidder is awarded the project; and,
  •  Evidence that the bidder's recruitment literature and employment policy does not include language that is disadvantageous to a disadvantaged worker.
  • Identify potential job opportunities under the project that may be available for disadvantaged workers if the City awards the Bidder the project; and,
  •  Agrees to consider for job placement at least one otherwise qualified disadvantaged worker, to the extent a job opportunity is available, if and after the Bidder is awarded the project; or
  • Currently employs a percentage of disadvantaged workers consistent with industry standards as determined by the director of the soliciting department or designee.
• Document Uploads (required) —

  Please upload your bid proposal documents here.

• PROPOSER’S AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• Pre-Proposal Conference (required) —

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• Site Visit (required) —

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• Multi-Award (required) —

  Will this be awarded to one (1) vendor or to multiple vendors?

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will this procurement include Cloud and Off-Site Hosting elements? (required)
• Are Bonds applicable for this project? (required)
• Which Bonds are required? (required)
• Insurance (required) —

  Does this project require insurance?

• Which insurance coverages are required?
• Which additional insurance coverages are required?
• Contract Period (required) —

  The period of the contract shall be for "_________ " from the effective date of the award.

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• Will there be renewal options? (required) —

  Select an option below.

• Additional Years (required) —

  How many renewal options will there be?

• Renewal Period Length (required) —

  How long is each renewal period?