SLED Opportunity · ILLINOIS · CITY OF BLOOMINGTON
AI Summary
The City of Bloomington, IL seeks bids for the Sunnyside Park Sustainability Initiative, requiring project labor agreements for public works over $50K, supporting minority and female business participation. Bids due April 2, 2026, via OpenGov.
The City of Bloomington, Illinois ("City") is accepting sealed bids for Bid #2026-35, Sunnyside Park Sustainability Initiative to be submitted via the City's e-Procurement Portal, OpenGov until Thursday, April 2, 2026, 10:00 am CST. Please reference the scope of work and attachment(s) for the full details of this project.
The City adopted an Ordinance amending Chapter 16 of the City Code regarding public works contracts and project labor agreements. For all public works projects estimated in excess of $50,000 where public funds will be expended, the City of Bloomington shall require a project labor agreement unless it has been determined that a project labor agreement would not advance the City's interest of cost, efficiency, quality, safety, timeliness, skilled labor force, and labor stability and the City's policy to advance minority-owned or female-owned business, or businesses utilizing minority and female workers. The terms of any project labor agreement shall not exceed the economic standards established by the Illinois Prevailing Wage Act, as form time to time amended, nor contain any requirement of union membership of any contractor's employees or fair share payment by contractor's employees.
Project Labor agreement shall not be required for contracts for private development between the City and developers involving private business development activities (e.g., incentive agreement with developers on private development projects).
The City of Bloomington, incorporated in 1856, is a home rule unit of government under the 1970 Illinois Constitution. The City of Bloomington is located in the heart of Central Illinois, approximately 125 miles southwest of Chicago, 155 miles northeast of St. Louis and 64 miles northeast of Springfield, the State Capital. The City of Bloomington is the County Seat of McLean County, the largest county in Illinois (approximately 762,240 acres). The results of the 2020 Census shows the City now has a population of 78,680 citizens. The economic strength of the City of Bloomington metropolitan area is well diversified with no single dominating industry.
Bid #2026-35 - Addendum #1 - Sunnyside Park Sustainability Initiative
Bid #2026-35 - Addendum #2 - Sunnyside Park Sustainability Initiative
Bid #2026-35 - Addendum #3 - Sunnyside Park Sustainability Initiative
Bidders/Consultants are required to submit sealed bids via the City's e-Procurement Portal, until Thursday, April 2, 2026, 10:00 am CST.
Please note that to insure the proper and fair evaluation of a proposal or bid, the City of Bloomington prohibits exported communication (i.e., unsolicited) initiated by the Consultant to a City Official (i.e. City Aldermen, Mayor, etc.) or Employee evaluating or considering the proposal/bid prior to the time a selection has been made. Communication includes but is not limited to fax, phone calls, email and personal visit. Communication between Consultant and the City shall be directed in writing to the Purchasing Agent or designated contact person only. The Purchasing Agent will obtain the information or clarification needed. Exported communication may be grounds for disqualifying the offending Consultant from consideration or award of the proposal and repeat offenders may be disqualified from future projects.
The Project is defined by the Contract Documents and includes, but is not limited to, the following:
1. Site Preparation: Tree clearing, tree protection measures, clearing and grubbing, underdrain removal, and removal of debris piles.
2. Earthwork: Topsoil stripping, regrading, and topsoil respreading.
3. Utilities: Remove underdrain, cut and cap existing water main, install new water lines to the drinking fountains and hand water pumps, install electric service to an outlet, provide culverts between stormwater basins, and install a drain for the water runnels.
4. Hardscape: Furnish and install asphalt trails and drives, concrete trails, permeable paver gathering areas and parking lot, concrete curbs, parking stops, stone amphitheater seating, concrete steps, artificial turf, prefabricated boardwalks, and landscape stone.
5. Landscape: Furnish and install all native seed, turf, perennial herbaceous plants, shrubs, and trees. Amend planting beds as noted in the drawings, and provide temporary watering, maintenance, and warranties.
6. Site Furnishings and Outdoor Gym Equipment: Furnish and install all benches, drinking fountains, bike racks, trash and recycling receptacles, dog waste stations, and the portable toilet enclosure fencing. Furnish and install all outdoor gym equipment.
7. Lighting: Furnish and install all light poles, foundations, and electrical service items.
8. Interpretive Features: Furnish and install all signage, sculptural interpretive elements.
This solicitation is a single-award for the entire scope of work.
This project is pursing Certification through the Sustainable SITES Initiative (https://www.sustainablesites.org/). Note that some SITES specific requirements have been included in the technical specifications. If it is determined through the application process that there are additional requirements, either documentation or construction practices, the City will work with the Landscape Architect, Engineer, and Contractor to make modifications as necessary.
Please ask all questions through our eProcurement platform, OpenGov, before the deadline. If you need assistance, only contact Carla Murillo, Procurement Manager, at cmurillo@cityblm.org or 309-434-2277. Do not contact any other City employees, outside entities or consultants.
The City is committed to the following diverse workforce aspirational goals: (1) ensuring non-discrimination in the award and administration of City contracts; (2) encouraging a level playing field on which MBEs, WBEs, and DBEs can compete fairly for City contracts; (3) promoting the use of female and minority workers on City projects; (4) ensuring that female and minority participation goals are narrowly tailored in accordance with applicable law; and (5) providing appropriate flexibility to businesses in establishing and providing opportunities for female and minority workers.
The complete City Code can be seen at: https://ecode360.com/34407491
For any questions regarding the Ordinance, City Code, or completing the required forms, please contact Michael Hurt, Chief Diversity & Inclusion Officer, at mhurt@cityblm.org or gwilson@cityblm.org or call 309-434-2468.
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
BID #Bid #2026-35Sunnyside Park Sustainability Initiative This project is subject to consideration for the use of a Project Labor Agreement with the City of Bloomington, IL.
A mandatory pre-bid meeting/site visit will be held on Wednesday, March 11, 2026 at 10:30 am central time, at:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
Attending the pre-bid meeting/site visit is a requirement to submit a response to this solicitation. This is the only time scheduled for a site visit.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
"City" shall mean the City of Bloomington, Illinois.
Please note that to insure the proper and fair evaluation of a proposal or bid, the City of Bloomington prohibits ex parte communication (i.e., unsolicited) initiated by the Bidder to a City Official (i.e. City Aldermen, Mayor, etc.) or Employee evaluating or considering the proposal/bid prior to the time a selection has been made. Communication includes but is not limited to fax, phone calls, email and personal visit. Communication between Bidder and the City shall be directed in writing to the Procurement Manager or designated contact person only. The Procurement Manager will obtain the information or clarification needed. Ex parte communication may be grounds for disqualifying the offending Bidder from consideration or award of the proposal/bid and repeat offenders may be disqualified from future projects.
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
Bid #2026-35 Sunnyside Park Sustainability Initiative
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
A non-mandatory pre-bid meeting/site visit will be held on Wednesday, March 11, 2026 at 10:30 am central time, at:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
It is highly suggested that interested parties attend. This is the only time scheduled for a site visit.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
A mandatory pre-bid meeting will be held on Wednesday, March 11, 2026, commencing promptly at 10:30 am, and will be held:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
This pre-bid meeting is denoted as “mandatory”, prospective bidders/consultants must be present in order to submit a bid response.
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
BID #Bid #2026-35Sunnyside Park Sustainability Initiative
A mandatory pre-bid meeting will be held on Wednesday, March 11, 2026 at 10:30 am central time, at:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
Attending the pre-bid meeting/site visit is a requirement to submit a response to this solicitation.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
Bidders/Consultants who are not able to submit a bid for this service, but wish to receive bid tabulation should "Follow" the project to receive automated notifications pertaining to this solicitation.
Prior to the commencement of work governed by any contract between the CITY and any Third Party, the Third Party shall provide the CITY satisfactory evidence of insurance coverage via a valid Certificate of Insurance showing coverage provided by a carrier who has no less than an A- VIII rating with AM Best’s Rating. The Certificate must list the CITY, its employees, and officials as additional named insured’s. The Certificate must also list coverage as primary and non-contributory, include a waiver of subrogation, and include a thirty (30) days cancellation notice.
All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:
Prior to the commencement of work governed by any contract between the CITY and any Third Party, the Third Party shall provide the CITY satisfactory evidence of insurance coverage via a valid Certificate of Insurance showing coverage provided by a carrier who has no less than an A- VIII rating with AM Best’s Rating. The Certificate must list the CITY, its employees, and officials as additional named insured’s. The Certificate must also list coverage as primary and non-contributory, include a waiver of subrogation, and include a thirty (30) days cancellation notice.
All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:
A non-mandatory pre-bid meeting will be held on Wednesday, March 11, 2026, commencing promptly at 10:30 am, and will be held:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
The purpose of the pre-bid meeting is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective bidders/consultants having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB.
All prospective bidders/consultants are strongly encouraged to attend.
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
BID #Bid #2026-35 Sunnyside Park Sustainability Initiative
A non-mandatory pre-bid meeting will be held on Wednesday, March 11, 2026 at 10:30 am central time, at:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
It is highly suggested that interested parties attend.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
A mandatory pre-bid meeting will be held on Wednesday, March 11, 2026, commencing promptly at 10:30 am, and will be held:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
This pre-bid meeting is denoted as “mandatory”, prospective bidders/consultants must be present in order to submit a bid response.
Please note that to insure the proper and fair evaluation of a proposal or bid, the City of Bloomington prohibits ex parte communication (i.e., unsolicited) initiated by the Bidder to a City Official (i.e. City Aldermen, Mayor, etc.) or Employee evaluating or considering the proposal/bid prior to the time a selection has been made. Communication includes but is not limited to fax, phone calls, email and personal visit. Communication between Bidder and the City shall be directed in writing to the Procurement Manager or designated contact person only. The Procurement Manager will obtain the information or clarification needed. Ex parte communication may be grounds for disqualifying the offending Bidder from consideration or award of the proposal/bid and repeat offenders may be disqualified from future projects.
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
BID #Bid #2026-35 Sunnyside Park Sustainability Initiative
A pre-bid meeting/site visit will not be held for this solicitation. It is highly suggested that interested parties view the project site and/or understand the requirements of the solicitation before submitting a response.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
A mandatory pre-bid meeting will be held on Wednesday, March 11, 2026, commencing promptly at 10:30 am, and will be held:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
A site visit will be held immediately following the pre-bid meeting.
This pre-bid meeting is denoted as “mandatory”, prospective bidders/consultants must be present in order to submit a bid response.
A non-mandatory pre-bid meeting will be held on Wednesday, March 11, 2026, commencing promptly at 10:30 am, and will be held:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
The purpose of the pre-bid meeting is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective bidders/consultants having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB.
All prospective bidders/consultants are strongly encouraged to attend.
Prior to the commencement of work governed by any contract between the CITY and any Third Party, the Third Party shall provide the CITY satisfactory evidence of insurance coverage via a valid Certificate of Insurance showing coverage provided by a carrier who has no less than an A- VIII rating with AM Best’s Rating. The Certificate must list the CITY, its employees, and officials as additional named insured’s. The Certificate must also list coverage as primary and non-contributory, include a waiver of subrogation, and include a thirty (30) days cancellation notice.
All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:
F.O.B. Bloomington, IL FREIGHT PREPAID.
Delivery will be considered in making the award and the Bidders/Consultants shall state, in the spaces provided, expected delivery after receipt of Purchase Order. Failure to meet said delivery promises without prior consent of the City Procurement Manager may be considered a breach of faith.
A non-mandatory pre-bid meeting will be held on Wednesday, March 11, 2026, commencing promptly at 10:30 am, and will be held:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
A site visit will be held immediately following the pre-bid meeting.
The purpose of the pre-bid meeting is to allow an open forum for discussion and questioning with City staff regarding the ITB with all prospective bidders/consultants having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the ITB. Only written responses to written questions will be considered official, and will be included as part of the ITB.
All prospective bidders/consultants are strongly encouraged to attend.
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
BID #Bid #2026-35 Sunnyside Park Sustainability Initiative
A mandatory pre-bid meeting/site visit will be held on Wednesday, March 11, 2026 at 10:30 am central time, at:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
Attending the pre-bid meeting/site visit is a requirement to submit a response to this solicitation.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
Contractors shall not pay less than the prevailing rates of wages to all laborers, workmen, and mechanics performing work under this contract, and shall comply with the requirements of the Illinois Prevailing Wage Act (820 ILCS 130/1-12) including Public Act 100-1177 effective June 1, 2019.
Bids may not be withdrawn for a period of 90 days after the bid opening date.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
Please quote your best net price including delivery and discounts to meet the approval of the City. Prices shall be stated in units of quantity specified. No additional charges shall be passed to the City, including any applicable taxes, delivery or surcharges. Prices quoted shall be the final cost to the City. The City shall hold the successful Bidder/Consultant to the bid pricing. Additional charges for contingencies discovered by the Bidder/Consultant at any time after the date of the opening of this bid may not be considered for payment by the City.
Prior to the commencement of work governed by any contract between the CITY and any Third Party, the Third Party shall provide the CITY satisfactory evidence of insurance coverage via a valid Certificate of Insurance showing coverage provided by a carrier who has no less than an A- VIII rating with AM Best’s Rating. The Certificate must list the CITY, its employees, and officials as additional named insured’s. The Certificate must also list coverage as primary and non-contributory, include a waiver of subrogation, and include a thirty (30) days cancellation notice.
All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:
Prior to the commencement of work governed by any contract between the CITY and any Third Party, the Third Party shall provide the CITY satisfactory evidence of insurance coverage via a valid Certificate of Insurance showing coverage provided by a carrier who has no less than an A- VIII rating with AM Best’s Rating. The Certificate must list the CITY, its employees, and officials as additional named insured’s. The Certificate must also list coverage as primary and non-contributory, include a waiver of subrogation, and include a thirty (30) days cancellation notice.
All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:
Insurance: Vendors providing a service or installing equipment on or about City property shall provide to the City Clerk evidence of Comprehensive, Liability, and Workman's Compensation insurance prior to commencement of work on City property. The vendor guarantees to save the City, its agents or employ-ees, harmless from liability of any nature or kind, for use of any copyright, composition, secret process, pa-tented or unpatented invention, articles or appliances furnished or used in the performance of the contract, or which the vendor is not the patentee, assignee, or licensee.
Furthermore, the vendor hereby agrees to save and hold harmless and indemnify the City from and against all injury, death, damage, loss, claims and liability caused by or arising out of the performance of this agreement by the Vendor, its employees, agents or sub-vendors. This agreement extends to all claims, of any nature, whether made by the Vendor’s employees or third parties.
If payment terms are not indicated, terms of NET 45 days shall be applied by the City. Payment terms to apply after receipt of invoice or final acceptance of the products/services, whichever is later. Payment terms offering less than 20 days for payment will not be considered.
No pre-bid meeting will be scheduled. Bidders/Consultants are encouraged to explore the project location to familiarize themselves with the needs of the area and the constraints of the project space.
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
BID #Bid #2026-35 Sunnyside Park Sustainability Initiative
A pre-bid meeting/site visit will not be held for this solicitation. It is highly suggested that interested parties understand the requirements of the solicitation before submitting a response.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
Contractors shall not pay less than the prevailing rates of wages to all laborers, workmen, and mechanics performing work under this contract, and shall comply with the requirements of the Illinois Prevailing Wage Act (820 ILCS 130/1-12) including Public Act 100-1177 effective June 1, 2019.
Bids may not be withdrawn for a period of 90 days after the bid opening date.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
Sealed bids will be received via the City’s e-Procurement Portal, OpenGov (https://procurement.opengov.com/portal/cityblm), until Thursday, April 2, 2026 at 10:00 am Central time, at which time they will be publicly opened and read for the following:
BID #Bid #2026-35 Sunnyside Park Sustainability Initiative
A pre-bid meeting/site visit will be held on Wednesday, March 11, 2026 at 10:30 am central time, at:
Sunnyside Park - 1900 Illinois Street, Bloomington IL 61701
While attendance is not mandatory, it is recommended that all bidders attend, and subcontractors are welcome. Inquiries as to the requirements of the specifications will be addressed at the Pre-Bid Meeting.
Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.
We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.
The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.
Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.
Contractors shall not pay less than the prevailing rates of wages to all laborers, workmen, and mechanics performing work under this contract, and shall comply with the requirements of the Illinois Prevailing Wage Act (820 ILCS 130/1-12) including Public Act 100-1177 effective June 1, 2019.
Bids may not be withdrawn for a period of 90 days after the bid opening date.
Carla Murillo, Procurement Manager
Thursday, March 5, 2026, Bloomington, Illinois
All questions related to this Invitation to bid (ITB) shall be submitted in writing through the ProcureNow Question/Answer Tab via the City's e-Procurement portal, on or before, Tuesday, March 17, 2026 by 12:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders/consultants following this solicitation on the City's e-Procurement Portal.
Bids will be evaluated and awarded to the lowest responsible, responsive Bidder. The quality of the services, conformity with the specifications, suitability to the requirements, delivery terms including length of time for delivery, qualifications and references will be taken into consideration in making an award. The City will be the sole judge of acceptability of any products offered.
Bids will be evaluated and awarded to the lowest responsible, responsive Consultant. The quality of the services, conformity with the specifications, suitability to the requirements, delivery terms including length of time for delivery, qualifications and references will be taken into consideration in making an award. The City will be the sole judge of acceptability of any products offered.
The City retains sole discretion to evaluate submissions and may make an award to the consultant the City deems to have the most responsive proposal. Receipt of bids in response to this solicitation does not obligate the City in any way to engage any consultant and the City reserves the right to reject any or all proposals, wholly or in part, at any time, without penalty. The City shall retain the right to abandon the solicitation process at any time prior to the actual execution of a contract with a consultant, and the City shall bear no financial or other responsibility in the event of such abandonment. The City reserves the right to negotiate any and all final terms and conditions including length, scope of services, and compensation of any agreements entered into.
Any addenda shall be posted on the City's e-Procurement Portal. Addenda notifications will be emailed to all persons on record as following this ITB. Failure of any bidder/consultant to receive any such addenda or interpretation shall not relieve such bidder/consultant from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents.
Bids may be withdrawn through the City's e-Procurement Portal, the responding firm may “unsubmit” their bid in ProcureNow. After withdrawing a previously submitted bid, the responding firm may submit another bid at any time up to the deadline for submitting bids prior to the bid opening. Except as otherwise provided by regulation, all decisions to permit the correction or withdrawal of bids following the bid opening, or to cancel awards or contracts based on bid mistakes, will be submitted in writing and will be supported by a written determination made by the Procurement Manager.
The scope of work or specification is intended to procure a quality product or service. Quality must be proven to the satisfaction of the City to meet or exceed requirements as set forth in the scope of work. The City will be the sole judge of acceptable products. Unacceptable products will be rejected and suitable price adjustments be made.
It is the Consultant’s task to be familiar with the referenced items and to offer only products of equal or greater quality. Samples, when requested, must be furnished free of expense, and upon request, if not destroyed, may be returned at the Consultant’s risk and expense.
The scope of work or specification is intended to procure a quality product or service. Quality must be proven to the satisfaction of the City to meet or exceed requirements as set forth in the scope of work. Items shall be manufactured according to the highest traditions of the industry and shall meet all commercial standards of quality. The City will be the sole judge of acceptable products/services. Unacceptable products/services will be rejected and suitable price adjustments be made.
It is the bidder’s task to be familiar with the referenced items and to offer only products/services of equal or greater quality. Samples, when requested, must be furnished free of expense, and upon request, if not destroyed, may be returned at the Bidder’s risk and expense.
The City of Bloomington reserves the right to reject any and all bids and to waive technicalities and to accept that bid which is to be considered to be in the best interest of the City. Any such decision shall be considered final.
Telephone/Fax/Verbal Offers Will Not Be Accepted.
Bids shall be publicly opened and read at the time and date set. It is the responsibility of the Bidders/Consultants/Contractors to see that the bid is submitted in the City's e-Procurement Portal, by the specified time and date. Bids received after the time and date will not be accepted.
Payment shall be contingent upon the City’s inspection of and satisfaction with completed work. Any defective work or materials, non-conformance to bid specifications, damaged materials, or unsatisfactory installation shall be corrected to the City’s satisfaction by the successful bidder/consultant at no additional charge.
Consultants must acquaint themselves with the policies of the City and may do so by contacting the Procurement Manager. All questions as to the meaning of the scope of work must be resolved prior to the bid submission deadline. It is the Consultant’s responsibility to check with City Clerk prior to submitting their bid to ensure that they have received all Addenda issued.
Consultants must provide proof of conformance with any applicable Federal/State/Local permits, licenses, certifications, etc., as stated in the scope of work/specifications section. It is the Consultant’s responsibility to inquire about requirements of performing the job with the requesting department contact person.
Bidders must acquaint themselves with the policies of the City, and may do so by contacting the Procurement Manager. All questions as to the meaning of the scope of work must be resolved prior to the bid submission deadline.
Bidder shall examine the plans and specifications for the work, and also the ground, and judge for themselves all circumstances affecting the cost and nature of the work, and must also examine the maps, plans, profiles and specifications as provided for in this solicitation.
Bidder is required to inform themselves fully of the conditions relating to construction and labor under which the work will be or is now being performed. The Contractor must employ, insofar as possible, such methods and means in carrying out the work as will not cause any interruption or any interference with any other contractor.
Any interpretation of the specifications will be made only by addendum duly issued and a copy of such addendum will be e-mailed to each person on record as following this project. The City will not be responsible for any explanation or interpretation other than the addendum.
It is the Bidder’s responsibility to check the City's e-Procurement Portal prior to submitting their bid to ensure that they have received all Addenda issued.
The entire package shall be electronically returned complete and intact with all information requested and all questions answered. Failure to do so may be considered grounds for rejection of the bid. The amount of the bid shall be stated in the pricing table within ProcureNow.
The Specification may, in some areas, be unique to a particular brand of product or type of service. If this situation exists, equal consideration will be given to all Bidders/Consultants whose items, in the opinion of the City, meets or exceeds performance in these areas.
Or Equal
Whenever an item of material or equipment is specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular Supplier, the Contract Price has been based upon Contractor furnishing such item as specified. The specification or description of such an item is intended to establish the type, function, appearance, and quality required. Unless the specification or description contains or is followed by words reading that no like, equivalent, or “or equal” item is permitted, Contractor may request that Engineer / Project Manager authorize the use of other items of material or equipment, or items from other proposed suppliers under the circumstances described below.
If Engineer / Project Manager in its sole discretion determines that an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work will be required, Engineer / Project Manager shall deem it an “or equal” item. For the purposes of this paragraph, a proposed item of material or equipment will be considered functionally equal to an item so named if:
In the exercise of reasonable judgment Engineer / Project Manager determines that:
1. It is at least equal in materials of construction, quality, durability, appearance, strength, and design characteristics;
2. It will reliably perform at least equally well the function and achieve the results imposed by the design concept of the completed Project as a functioning whole;
3. It has a proven record of performance and availability of responsive service; and
4. It is not objectionable to Owner.
Contractor certifies that, if approved and incorporated into the Work:
1. There will be no increase in cost to the Owner or increase in Contract Times;
2. It will conform substantially to the detailed requirements of the item named in the Contract Documents.
Contractor’s Expense: Contractor shall provide all data in support of any proposed “or equal” item at Contractor’s expense.
Engineer / Project Manager’s Evaluation and Determination: Engineer / Project Manager will be allowed a reasonable time to evaluate each “or-equal” request. Engineer / Project Manager may require Contractor to furnish additional data about the proposed “or-equal” item. Engineer / Project Manager will be the sole judge of acceptability. No “or-equal” item will be ordered, furnished, installed, or utilized until Engineer / Project Manager’s review is complete and Engineer / Project Manager determines that the proposed item is an “or-equal”, which will be evidenced by an approved Shop Drawing or other written communication. Engineer / Project Manager will advise Contractor in writing of any negative determination.
Substitutes
Unless the specification or description of an item of material or equipment required to be furnished under the Contract Documents contains or is followed by words reading that no substitution is permitted, Contractor may request that Engineer / Project Manager authorize the use of other items of material or equipment under the circumstances described below. To the extent possible such requests shall be made before commencement of related construction at the Site.
Contractor shall submit sufficient information as provided below to allow Engineer / Project Manager to determine if the item of material or equipment proposed is functionally equivalent to that named and an acceptable substitute therefor. Engineer / Project Manager will not accept requests for review of proposed substitute items of material or equipment from anyone other than Contractor.
The requirements for review by Engineer / Project Manager will be as set forth below, as supplemented by the Specifications, and as Engineer / Project Manager may decide is appropriate under the circumstances.
Contractor shall make written application to Engineer / Project Manager for review of a proposed substitute item of material or equipment that Contractor seeks to furnish or use. The application:
a. shall certify that the proposed substitute item will:
1. perform adequately the functions and achieve the results called for by the general design,
2. be similar in substance to that specified, and
3. be suited to the same use as that specified.
b. will state:
1. the extent, if any, to which the use of the proposed substitute item will necessitate a change in Contract Times,
2. whether use of the proposed substitute item in the Work will require a change in any of the Contract Documents (or in the provisions of any other direct contract with Owner for other work on the Project) to adapt the design to the proposed substitute item, and
3. whether incorporation or use of the proposed substitute item in connection with the Work is subject to payment of any license fee or royalty.
c. will identify:
1. all variations of the proposed substitute item from that specified, and
2. available engineering, sales, maintenance, repair, and replacement services.
d. shall contain an itemized estimate of all costs or credits that will result directly or indirectly from use of such substitute item, including but not limited to changes in Contract Price, shared savings, costs of redesign, and claims of other contractors affected by any resulting change.
Engineer / Project Manager’s Evaluation and Determination: Engineer / Project Manager will be allowed a reasonable time to evaluate each substitute request, and to obtain comments and direction from Owner. Engineer / Project Manager may require Contractor to furnish additional data about the proposed substitute item. Engineer / Project Manager will be the sole judge of acceptability. No substitute will be ordered, furnished, installed, or utilized until Engineer / Project Manager’s review is complete and Engineer / Project Manager determines that the proposed item is an acceptable substitute. Engineer / Project Manager’s determination will be evidenced by a Field Order or a proposed Change Order accounting for the substitution itself and all related impacts, including changes in Contract Price or Contract Times. Engineer / Project Manager will advise Contractor in writing of any negative determination.
Special Guarantee: Owner may require Contractor to furnish at Contractor’s expense a special performance guarantee or other surety with respect to any substitute.
Contractor’s Expense: Contractor shall provide all data in support of any proposed substitute at Contractor’s expense.
All Bidders/Consultants shall include with their bid brand names, models, catalog numbers, and complete information about the items they are offering. Safety Data Sheets, SDS, are required for all chemical Bids. Failure to do so may be considered grounds for rejection of the bid.
In the event of default by Bidder/Consultants/Contractor, the City reserves the right to procure the services from other sources, and hold the Bidders/Consultants liable for any excess costs occasioned thereby. Additionally, a contract shall not be assignable by the Bidders/Consultants in whole or in part without the written consent of the City of Bloomington.
The contract shall be deemed to have been awarded when the NOTICE OF AWARD shall have been given to the bidder by some officer or agent of the City. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price within ten (10) busi-ness days after the bid award. The Performance Bond and Payment Bond shall be duly authorized by a company licensed to do business in the State of Illinois.
If the bidder to whom the award is made shall fail to enter into a contract for the performance of the work, or furnish a performance bond, or provide certificates of insurance as described below within ten (10) days after notice of such award, the bidder shall forfeit all claims to the work, and the amount repre-sented by the bid deposit or bid bond accompanying the bid shall become the property of the City as the agreed and liquidated amount of damages caused by such failure.
Bids in excess of $10,000 must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. At the option of the Bidder, the guaranty may be a cashier’s check, mon-ey order, certified bank check or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The Bid bond shall be secured by a guaranty or a surety company listed in the latest issue of U.S. Treasury Circular 570. The amount of such Bid bond shall be within the maximum amount specified for such Company in said Circular 570. No Bid will be considered complete unless it is accompanied by the required guaranty of a cashier’s check, money order, certified bank check made payable to the City of Bloomington; or a surety bond. The Bid guaranty shall insure the execution of the Agreement and the fur-nishings of the surety bond or bonds by the successful Bidder, all as required by the Contract Documents.
Revised Bids submitted before the opening of Bids, whether forwarded by mail or telegram, if represent-ing an increase in excess of two percent (2%) of the original Bid, must have the Bid guaranty adjusted ac-cordingly; otherwise the Bid will not be considered.
Failure to comply with the terms and conditions as herein stated shall be cause for cancellation of the contract. The City will provide a written notice of unsatisfactory performance and the Bidder/Consultant or Bidders/Consultants will be allowed adequate time, typically thirty (30) days, to take corrective action and accomplish satisfactory control. If at the end of the stated time to correct, the City may deems that the Bidder/Consultant or Bidders'/Consultants' performance is still unsatisfactory, the contract may be canceled. The exercise of its right of cancellation shall not limit the City’s right to seek any other remedies allowed by law.
The City reserves the right to reject any or all bids, to waive irregularities, and to accept that bid which is considered to be in the best interest of the City. Any such decision shall be final.
Any actual or prospective Bidder/Offeror/Consultant who is aggrieved in connection with this proposal or award may protest to the City Manager within ten (10) days of the award. The protest must be submitted in writing to the Office of the City Clerk immediately after such aggrieved person knows or should have known of the facts.
The State of Illinois requires under public works contracts that the general prevailing rate of wages in this locality be paid for each craft or type of worker hereunder. This requirement is in accordance with the Prevailing Wage Act (820 ILCS 130) as amended. This shall include payment of the general prevailing rate for legal holiday and overtime work. It shall be mandatory upon the subcontractor under the Contrac-tor. A copy of the most current monthly prevailing wage rates by County is posted on the Illinois Depart-ment of Labor website at https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-rates.aspx. This also acknowledges Public Act 100-1177 effective June 1, 2019. Prevailing Wage rates change monthly, and it is the contractor’s responsibility to ensure the correct wage is paid.
As a prerequisite of awarding construction contracts in excess of $100,000.00, contractor(s) will provide proof of participation in apprenticeship and training programs approved and registered with the United States Department of Labor’s Bureau of Apprenticeship and Training.
Contractors and subcontractors on public works projects must submit certified payroll records on a monthly basis to the Illinois Department of Labor Certified Transcript of Payroll Portal, that the wages paid to each worker are not less than the required prevailing rate for that County and that the contractor is aware that filing records he or she knows to be false is a Class B misdemeanor. The certified payroll records must include for every worker employed on the public works project, the name, address, telephone number, social security number, job classification, hourly wages paid in each period, number of hours worked each day, and starting and ending time of each work day. These certified payroll records are considered public records and public bodies must make these records available to the public under the Freedom of In-formation Act, with the exception of the employee’s address, telephone number and social security number. Any contractor who fails to submit a certified payroll or knowingly files a false certified payroll is guilty of a Class B misdemeanor.
The Occupational Safety and Health Act of 1970 (OSHA), “guarantees workers the right to a safe and healthful workplace.” Under Section 5(a) (1) of the OSHA Act, the employer must “furnish to each of his employees’ employment and place of employment which are free from recognized hazards that are causing or likely to cause death or serious physical harm to its employees.”
There are times when the City must hire entities and individuals (contractors) to perform services. To this end, contractors hired by the City must perform their duties in a manner that is compliant with all State and Federal health and safety laws and industry guidelines. It is the responsibility of the contractor to en-sure that their personnel and subcontractors comply with all State and Federal health and safety laws, reg-ulations and industry guidelines, including, but not limited to those set forth by: OSHA and related regu-lations, the Safety Inspection and Education Act, the Health and Safety Act, the National Institute of Occupational Safety and Health, the National Fire Protection Association, the Centers for Disease Con-trol, American Industrial Hygiene Association, the American Council of Governmental Industrial Hygien-ists, the Environmental Protection Agency, and the Department of Transportation.
The successful bidder must be in compliance with the State of Illinois HB-1855 (Public Act 095-0635), which amends the Prevailing Wage Act. Before an employer commences work on a public works project, the employer shall have in place a written program, which meets or exceeds the program requirements in this Act, to be filed with the public body engaged in the construction of the public works and made avail-able to the general public, for the prevention of substance abuse among its employees. The testing must be performed in a laboratory that is certified for Federal Workplace Drug Testing Programs by the Substance Abuse and Mental Health Service Administration of the U.S. Department of Health and Human Services.
The City of Bloomington has adopted a Local Preference Purchasing Policy that is applicable in the City’s competitive bidding processes, except in situations where external funding sources do not permit local preference purchasing allowances, in situations where the goods or services being purchased are available through a cooperative purchasing program, or where waived by the City. Bidders/Consultants should complete the Local Preference Purchasing Policy Certificate if Bidder/Consultant qualifies as a local Bidder/Consultant under the Policy. The Policy is in place to address, in part, responsiveness and related concerns of the City.
The Bidder/Consultant represents and warrants to the City that neither it nor any of its principals, shareholders, members, partners or affiliates, as applicable, is a person or an entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated or Blocked Person. The Bidder/Consultant further represents and warrants to the City that the Bidder/Consultant and its principals, shareholders, members, partners, or affiliates as applicable, are not directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as Specially Designated National and Blocked Person. The Bidder/Consultant hereby agrees to defend, indemnify and hold harmless the City of Bloomington, and all City elected or appointed officials, officers, employees, agents, representatives, engineers and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and warranties.
Bidder/Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Bidder's/Consultant’s legal counsel unacceptable, then Bidder/Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The Bidder/Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of Illinois and will survive termination of this Agreement.
By submitting a response to this solicitation, the bidder certifies that this Quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a quote for the same services, materials, supplies, or equipment, and is in all respect fair and without collusion and fraud. The bidder agrees to abide by all conditions of this quote and certifies that they are authorized to submit this quote.
Please provide the name, title, and email and phone contact information.
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of ten percent (10%) of the total bid price, payable to City of Bloomington, Illinois, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please upload a copy of your bid bond/cashier's check.
Bidder MUST also submit an original PHYSICAL copy of the bid guarantee to be received no later than the bid due time onThursday, April 2, 2026 addressed to:
City of Bloomington Legal Department
Carla Murillo - Procurement
115 E. Washington St., Suite 403
Bloomington, IL 61701
Please have the Bidder Name, Contract Title ("Sunnyside Park Sustainability Initiative"), and Contract Number ("Bid #2026-35") listed clearly on the outside of the envelope.
By submitting a response to this solicitation, we certify that our organization, its officers, employees and agents, have not made any gifts to officers or employees of the City of Bloomington in violation of Illinois Compiled Statutes, 5 ILCS 430/Article 10, State Officers and Employees Ethics Act (commonly known as the “Gift Ban Act”). The Act is available online at: http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000.
We further certify that as a bidder, we have not violated the Bloomington City Code Chapter 2, Administration; Article I, Section 8: Officers and Employees Generally: Section 8a Prohibition on the Solicitation and Acceptance of Gifts; and 8b State Officials and Employees Ethics Act. This section of the Bloomington City Code is available online at https://www.cityblm.org/government/codes-ordinances.
The undersigned firm certifies its officers, employees and agents, have not made any gifts to officers or employees of the City of Bloomington in violation of Illinois Compiled Statutes, 5 ILCS 430/Article 10, State Officers and Employees Ethics Act (commonly known as the “Gift Ban Act”).
The Act is available online at: http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000.
I further certify that as a bidder, I have not violated the Bloomington City Code Chapter 2, Administration; Article I, Section 8: Officers and Employees Generally: Section 8a Prohibition on the Solicitation and Acceptance of Gifts; and 8b State Officials and Employees Ethics Act. This section of the Bloomington City Code is available online at http://www.cityblm.org/code.asp?show=section&id=3450.
Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor shall have in place a written Substance Abuse Prevention Program for the prevention of substance abuse among its employees which meets or exceeds the requirements in Public Act 95-0635 or shall have a collective bargaining agreement in effect dealing with the subject matter of Public Act 95-0635.
The Contractor and any Subcontractor shall upload a copy of their substance abuse prevention program along with a cover letter certifying that their program meets the requirements of the Act, or a letter certifying that the Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the subject matter of this Act.
The vendor certifies by signing this statement that this bid is made without prior understanding, agreement or accord with any other person submitting a bid for the same product or service and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person engaged in the same line of business or commerce. Furthermore, the firm certifies that it is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. Any false statement hereunder constitutes a felony and can result in a fine and imprisonment as well as civil damages. The vendor also understands that failure to sign this statement will make the bid non-responsive and unqualified for award.
The vendor certifies by signing this statement that this bid is made without prior understanding, agreement or accord with any other person submitting a bid for the same product or service and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person engaged in the same line of business or commerce. Furthermore, the firm certifies that it is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. Any false statement hereunder constitutes a felony and can result in a fine and imprisonment as well as civil damages. The vendor also understands that failure to sign this statement will make the bid non-responsive and unqualified for award.
The undersigned firm certifies that it is not barred or suspended by the federal government under the provisions of 2CFR180.
The Act requires contractors to use at least 90% Illinois laborers on all public works projects that receive State funds or funds administered by the State during a period of excessive unemployment. Excessive unemployment is defined as any month immediately following 2 consecutive calendar months that the Illinois unemployment rate exceeds 5%. Civil penalties may be imposed on employers who hire non-Illinois workers on State public works projects.
The undersigned firm certifies compliance with the Employment of Illinois Workers on Public Works Act 30 ILCS 570. If the project is not receiving Sate funds or funds administered by the State, please choose not applicable.
The awarded firm must be a registered contractor if the project includes any of the following trades: General, Electrical, Plumbing & Administrative Permit Processing, HVAC, Signage, etc. If the awarded contractor is not currently registered, the Firm will have to become certified before an award can be made. Development Services will process a contractor registration as soon as possible if the firm is pulling a permit or if they notify Development Services that they have been awarded a bid and need to be a registered contractor. Please reference the following website for further information:
https://bloomington.portal.opengov.com/categories/1080/record-types/6490
If the solicitation does not include any trade works, you can disregard this section and choose Option 2.
Vendors providing a service or installing equipment on or about City property shall provide to the City Clerk evidence of Comprehensive, Liability, and Workman's Compensation insurance prior to commencement of work on City property. The vendor guarantees to save the City, its agents or employees, harmless from liability of any nature or kind, for use of any copyright, composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, or which the vendor is not the patentee, assignee, or licensee.
Furthermore, the vendor hereby agrees to save and hold harmless and indemnify the City from and against all injury, death, damage, loss, claims and liability caused by or arising out of the performance of this agreement by the Vendor, its employees, agents or sub-vendors. This agreement extends to all claims, of any nature, whether made by the Vendor’s employees or third parties.
Please upload a copy of your Certificate of Insurance.
The City of Bloomington has adopted a local preference purchasing policy. Under the terms of the policy local Consultants may be granted a pre‐determined preference in competitive bidding situations. Bids from qualified local Consultants may receive the following adjustment to the submitted bid:
For purposes of comparison and consideration in awarding contracts the preferential discount will be applied to the low bid of all qualified local Consultants when determining the lowest responsible bid. The City Council reserves the right to waive or amend the local preference purchasing policy in connection with any bid, when it deems it in the best interest of the citizens of Bloomington.
A Local Consultant is defined as any business that meets all of the following criteria:
Vendor hereby agrees to save, hold harmless, and indemnify the City from and against all injury, death, damage, loss, claims, and liability caused by or arising out of the performance of this agreement by the Vendor, its employees, agents, or sub-vendors. This agreement extends to all claims, of any nature, whether made by the Vendor's or third parties.
Please provide a minimum of three (3) references to include the following for each reference:
Company Name
Contact Person
Address
Telephone Number
Email
Scope of work performed
Bid Bid #2026-35
Sunnyside Park Sustainability Initiative
By submitting a response to this solicitation, we, the authorized person(s) for this organization, agree to the terms and conditions used by the City of Bloomington, Illinois, at the bid price submitted which will be valid for sixty (60) days from bid opening, and to supply all services and/or commodities as required in the requirements and Instructions to Bidders. We further agree to deliver the commodity and/or services as outlined with in this document, FOB Bloomington, Illinois, freight prepaid.
The bidder certifies that it has not been barred from contracting with a unit of State or Local government in the State of Illinois as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended.
We further agree to complete all of the work, as required in this solicitation, in a complete, neat, and workmanlike manner.
1. Substantial Completion on or before: June 15th, 2027
2. Final Completion on or before: September 15th, 2027
Please confirm that you have read and understood the contract time(s) for this project and agree to comply if awarded the bid.
This project is pursing Certification through the Sustainable SITES Initiative (https://www.sustainablesites.org/). Note that some SITES specific requirements have been included in the technical specifications. If it is determined through the application process that there are additional requirements, either documentation or construction practices, the City will work with the Landscape Architect, Engineer, and Contractor to make modifications as necessary.
Please confirm that you have read, understood, and agree to comply if awarded the bid.
Throughout the course of development, it may become necessary to change scope, plans and/or specifications. The local agency shall obtain IDNR approval for any project change orders that represent significant deviations from the approved plans or anything over a 10% change in an approved GATA budget line. Change orders should be made a part of the project file and kept available for audit. All change orders that total +/-$10,000 must have IDNR approval prior to execution. For change orders in excess of the $10,000 amount (pursuant to Section 33E-9 of the Criminal Code of 1961, as amended) written assurance MUST BE provided to the Illinois DNR by the local agency that such a change order was not reasonably foreseen at the time of initial construction contract execution. Failure to comply is a Class 4 felony.
Please confirm that you have read, understood and agree to comply if awarded the bid.
Business Enterprise Program (BEP): For grants involving $250,000 or more in capital construction or professional services, you must provide written certification of compliance with BEP practices for minority, female, and disabled-owned businesses.
Please upload your written certification of compliance with BEP Practices.
Following application submittal and review, the Department will determine which grantees are required to develop BEP Plan documentation, and will notify them accordingly. Instructions and required Utilization Plan (UP) forms will be provided by the Department to the selected grantees for preparation, certification and submittal as attachments to the grant agreement. The Department will not execute the grant agreement until this provision is met by the grantee.
Please confirm understanding and agreement that if you are awarded the project you will assist the City if a Utilization Plan is required.
If bid is in excess of $100,000.00, contractor(s) will provide, with their bid submission, proof of participation in apprenticeship and training programs approved and registered with the United States Department of Labor’s Bureau of Apprenticeship and Training.
Please provide your Apprenticeship Training Documentation.
By submitting a response to this solicitation the vendor has read, understands and agrees to the requirements of Prevailing Wage as provided for in this solicitation.
Please upload any additional required certificates, permits, etc. pertaining to this solicitation as a single PDF file.
Please select one of the following:
Provide the following information for your Company's principal office:
Name
Address
City, State, Zip
Major Activity of your company (product or service)
In June 2023, the city Council heard from several union representatives regarding the potential use of the project labor agreements in City projects. Since that time, discussions continued between City staff and labor representatives.
At the Committee of the Whole on July 14, 2024, language was outlined that would add a process for including project labor agreements (PLAs) in public work contracts exceeding $50,000. Among other reasons, a PLA is utilized to help ensure labor stability, add increased safety standards, and support local employees.
The Ordinance was passed at the July 22, 2024 Council Meeting and includes a mechanism for the City Council to waive the requirement when it is determined that a PLA will not advance the City's best interest of cost, efficiency, quality, safety, timeliness, skilled labor, etc. In addition, the language does not require a PLA for contracts for private development between the City and developers involving private business development activities.
The complete City Code can be seen at: https://ecode360.com/34405734
The complete City Code and Ordinance No. 2024-058 - Public Works Contracts and Project Labor Agreements can be viewed at: https://ecode360.com/BL4015/document/753073488.pdf
Contractor confirms the Ordinance has been reviewed, understood, and agrees to comply with a Project Labor Agreement if it is determined to be in the best interest of the City.
The City requires all contractors to participate in the Project Labor Agreement (PLA) and all submissions must include a signed Letter of Assent (Exhibit A - found in the attachments section) with the Livingston & McLean Counties Building & Trades Council. Please upload your signed Letter of Assent to this question.
Chapter 16-416 Section 1(A)
For all public works projects, estimated in excess of $50,000, where public funds will be expended, the City of Bloomington shall require a project labor agreement unless it has been determined that a project labor agreement would not advance the City's interests of cost, efficiency, quality, safety, timeliness, skilled labor force. and labor stability and the City's policy to advance minority-owned or female-owned business, or businesses utilizing minority and female workers. The terms of any project labor agreement shall not exceed the economic standards established by the Illinois Prevailing Wage Act, as from time to time amended, nor contain any requirement of union membership of any contractor's employees or fair share payments by contractor's employees. `
Project labor agreements shall not be required for contracts for private development between the city and developers involving private business development activities.
If a contractor believes that their bid should be considered for a Project Labor Agreement Waiver due to one or more of the reasons in the above bolded text, you are required to complete and upload the attached Request for Project Labor Agreement Waiver.
The City is committed to the following diverse workforce aspirational goals: (1) ensuring non-discrimination in the award and administration of City contracts; (2) encouraging a level playing field on which MBEs, WBEs, and DBEs can compete fairly for City contracts; (3) promoting the use of female and minority workers on City projects; (4) ensuring that female and minority participation goals are narrowly tailored in accordance with applicable law; and (5) providing appropriate flexibility to businesses in establishing and providing opportunities for female and minority workers.
The complete City Code can be seen at: https://ecode360.com/34407491
For any questions regarding the Ordinance, City Code, or completing the required forms, please contact Michael Hurt, Chief Diversity & Inclusion Officer, at mhurt@cityblm.org or gwilson@cityblm.org or call 309-434-2468.
The City is committed to a diverse workforce and has adopted a policy that incorporates workforce aspirational goals as follows:
As part of this commitment, aspirational goals have been set for City Construction Contracts defined as “any contract that exceeds $50,000, to which the City is a party, for the construction, rehabilitation, alteration, conversion, demolition or repair of buildings, highways, or other improvements to real property”. Accordingly, bid submissions for City Construction Contracts must meet the requirements in Chapter 16 of the City Code (§16-415) to be considered responsive. These requirements can be found online at: ( https://ecode360.com/42071281 ).The following are the aspirational goals set under §16-414(C)(1) of the City Code:
Each bidder must submit an Equal Opportunity Plan (the City’s sample template may be utilized).
Bidders submitting a bid of $50,000.00 or more on a City Construction Contract must complete and submit the Contract Diversity Goal Form. This form sets forth the bidder’s utilization plan for subcontractors (if any), the bidder’s workforce participation plan, and the good faith efforts taken by the bidder if the aspirational goals are not met. Please carefully review all portions of the Contract Diversity Goal Form as a submission will be non-responsive if the form is not fully completed and uploaded in the Vendor Questionnaire section.
In addition to submission of the Contract Diversity Goal Form, bidders on City Construction Contracts must also submit an Equal Opportunity Plan that complies with the requirements of §16-414(F). Bidders may utilize the City’s template for compliance with this requirement.
If you have specific questions about the Procurement side of this process such as utilizing OpenGov or difficulty downloading or uploading the documents, please contact Procurement at procurement@cityblm.org. If you have questions related to completing the forms, please contact Diversity and Inclusion at mhurt@cityblm.org or gwilson@cityblm.org or call 309-434-2468.
All private vendors doing business with the City shall be requested to submit a written commitment to provide equal employment opportunity in recruiting, training, and utilizing workers and to require all subcontractors to provide equal employment opportunity in recruiting, training, and utilizing workers. If a private vendor has an individual contract or agreement in excess of $50,000, a formal commitment must be submitted to the City demonstrating the private business' commitment to provide equal employment opportunity as stated above.
Vendors should upload a written commitment.
If you have questions, please contact the Office of Diversity, Equity and Inclusion at 309-434-2468 or mhurt@cityblm.org or gwilson@cityblm.org. Only questions in regard to how to complete this form can be asked and there can be no discussion regarding the bid.
Please download the below document, complete, and upload.
The Contract Diversity Goal Form is designed to show whether the proposed bidder will meet the participation goals by assigning set percentages of work on the project to MBEs, WBEs, and DBEs (where subcontracting opportunities are offered) and by employing set percentages of female and minority employees. If the Utilization Plan (where there are subcontracting opportunities) and Workforce Participation Plan do not show the City’s goals are met, the Good Faith Effort section is an opportunity to “tell the story” of your good faith efforts to encourage diversity in construction contracts with the City of Bloomington.
If you have questions, please contact the Office of Diversity, Equity and Inclusion at 309-434-2468 or mhurt@cityblm.org or gwilson@cityblm.org. Only questions in regard to how to complete this form can be asked and there can be no discussion regarding the bid.
Please download the below EEOP template document, complete, and upload or upload your firm's EEOP.
If you have questions, please contact the Office of Diversity, Equity and Inclusion at 309-434-2468 or mhurt@cityblm.org or gwilson@cityblm.org. Only questions in regard to how to complete this form can be asked and there can be no discussion regarding the bid.
This document must be submitted at the conclusion of a project by only the awarded contractor, detailing the Good Faith Efforts to actively seek out minority/female worker participation and MWBE/DBE business enterprises to meet project diversity goals. Confirmation is only acknowledging and agreeing to comply with this requirement if you are awarded the project. The document can be completed at the following link: https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcityblm.seamlessdocs.com%2Ff%2Fk578xehzp5f1&data=05%7C02%7Ccmurillo%40cityblm.org%7C0c6a359bc5304a98bd9408dd61aea0dc%7Ca2b6434580fe43069dcad3e1dd9a7d34%7C0%7C0%7C638774124836236524%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ngRzH0CgX3IEsm4SfEvS5%2Fwc16R6LMZ6tVVPAU9WCpU%3D&reserved=0
Please select the type of solicitation document needed for this project.
What type of pre-bid meeting will this project require?
Will this project be over $10,000?
What is the estimated budget for this project?
Does this project have a Prevailing Wage requirement?
Will this project be over $100,000?
Q (CAD Files): Can the CAD files please be provided?
A: Please see Addendum #1.
Q (GATA/OSLAD): Is the GATA/OSLAD information necessary prior to bid if we are in good standing with SAM.gov and have an IDHR #?
A: Please see Addendum #2.
Q (Insurance ): Is Crime & Theft Coverage required for this project? There would be additional cost involved if needed. GL Coverage- can this be amended from $2m/$4m to $1m/$2m? Auto Coverage- can this be amended from $2m to $1m?
A: Please see Addendum #2.
Q (No subject): Sheet 611, Detail 1, is fiber expansion joint really necessary between concrete and asphalt?
A: Please see Addendum #2.
Q (No subject): Sheet 611, detail 3, 4, & 5. Does the City of Bloomington really want mesh in pedestrian sidewalks?
A: Please see Addendum #2.
Q (No subject): There are 2 pay items titled "Stone Amphitheater - East." Should one of them be changed to West?
A: Please see Addendum #2.
Q (No subject): Where is the 1,664 SF of "Concrete Pavement - Banding." I don't see this called out anywhere on the Materials Plan.
A: Please see Addendum #2.
Q (No subject): How are the storm and sanitary manhole adjustments being paid for that are called out on sheet 802? IDOT usually has a pay item for this, but it appears this may have been missed.
A: Please see Addendum #2.
Q (No subject): The drainage & utility drawings show 6" perforated PVC and they also call out SCH 40 fittings around the permeable paver parking area. The specs say to use IDOT specs, but use the same material as the pipe for the fittings. Do you want 6" SCH 40 perforated PVC to be used? Why can't we use the most economical pipe which is perforated ADS N-12? Plans also show switching between PVC and ADS in this area. Every time we switch between those materials, we are going to have a fernco style coupling.
A: Please see Addendum #2.
Q (No subject): There is a pay item for a 12" metal end section, but the plans call it out to be a 12" precast concrete end section. Which do you want? Also, pay item for 8" metal end sections is 8 EA, but I only count 7 EA.
A: Please see Addendum #2.
Q (No subject): There is a pay item for 4" PVC 45 degree bends, but I think this should say 4" HDPE 45 degree bends, not PVC. Please confirm.
A: Please see Addendum #2.
Q (No subject): There is a pay item to Remove Existing Lighting. Can you explain where this is at and show on the plan what is required to be bid? If it's a light pole removal, it should have it's own pay item per EACH. If it's electrical conduit, it should have it's own pay item by the LF.
A: Please see Addendum #2.
Q (Substitution Request): Modular Trail Structures specializes in building pedestrian boardwalks. Can we be considered as a substitute for the boardwalk portion of the project?
A: Please see Addendum #2.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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