Supplemental Decarbonization Services for the City of Pinole Public Safety Building

The City of Pinole is advancing community-wide building decarbonization through multiple, coordinated strategies. In 2024, the City launched the Pinole Energy Enhancement Rebate program (PEER) to help offset project cost of various energy-efficiency measures for single-family and multi-family property owners. The City recently launched an all-electric building virtual concierge—a one-stop platform designed to streamline adoption of electrification measures.

In tandem, the City is also pursuing reach codes to establish stronger standards that support long-term decarbonization goals.  The City modernized its permitting systems by launching eTRAKiT for online permitting and Symbium for instant solar permit approvals, significantly improving efficiency and accessibility. Building on this foundation, the Community Development Department is preparing to roll out additional instant permit options for energy efficiency-projects via Symbium, further aligning implementation efforts with the City’s CAAP.

The City of Pinole adopted its inaugural CAAP[1] in August 2024 to achieve carbon neutrality by 2045, aligning with State goals and reducing the City’s contribution to global emissions. Building energy consumption from fossil fuels makes up approximately 22% of the Pinole municipal greenhouse gas emissions with building electrification identified as a key strategy.

One of the central measures in the CAAP’s Infrastructure and Operations section is CIO-1, which directs the City to “upgrade all City accounts to MCE’s Deep Green option by 2025 and electrify or otherwise decarbonize all municipal buildings and facilities by 2035” (emphasis added). In addition, CAAP Action CIO-1d envisions the development of an actionable and implementable municipal building decarbonization plan to eliminate greenhouse gas emissions from the City’s building portfolio.

CIO-1d - Develop a plan to electrify or otherwise decarbonize all municipal buildings and facilities by 2035 which will include:

▪ An inventory of existing fossil fuel-powered buildings and facility equipment, available electric or zero/low-carbon alternatives for replacing each, and relevant costs and benefits of replacing each (e.g., lifespan, equipment costs, operational quality).

▪ A prioritized schedule for completion based on potential to reduce natural gas and propane usage.

▪ Prioritize upgrades that benefit vulnerable communities first, such as the Library, Senior Center, Youth Center, and Tiny Tots facilities.

Accordingly, the City recently selected Energy Resources Integration (ERI) to develop a municipal building decarbonization plan fully funded by California Energy Commission grant funds. In tandem, the City’s Public Safety Building (PSB) was selected to be in the second cohort of BayREN Decarbonization Showcase. This program requires the PSB be fully decarbonized by a tentative target date of December 31, 2027.  Through this program, the City will receive free technical assistance, no-cost engineering services, and $100,000 in gap funding. The City currently has up to $500,000 in Capital Improvement Project funds to supplement this project and is aware complete decarbonization may not be feasible within this budget. ERI and BayREN engineers will collaborate to develop a comprehensive decarbonization scope at which point different future solicitations will be released (design services, request for construction bids, etc.) for various decarbonization measures within this scope. 

Note: The purpose of this solicitation is to evaluate qualified companies to implement cost effective solutions and estimates for different decarbonization measures as well as different funding options offered should the City encounter a shortfall for full decarbonization. Responses to this solicitation in no way exempts a resubmittal with precise cost proposals for future solicitations with more defined scope of work associated with this project.

Note: Proposers may select any or all decarbonization measures in Table 1 to include in their RFQ submittal.

Note: Site visits will not be accommodated

The Public Safety Building Occupancy Schedule

Police Offices: M-F 7AM-5PM with limited off-hour staff

Police Dispatch: 24/7

Detention Center: 24/7

Fire Department Offices: M-F 7AM-5PM

Fire Department Lodging: 24/7

Fire Department Garage: M-F 7AM-8PM with emergency operation 24/7

Table 1: Building Decarbonization Measures for Pinole Public Safety Building (2-story, 28,000 sqft)  

Project Details

• Department: Community Development Department
• Department Head: Lilly Whalen (Community Development Director)

Important Dates

• Questions Due: 2026-05-15T07:00:00.000Z
• Answers Posted By: 2026-05-22T00:00:00.000Z

Evaluation Criteria

• Understanding of the Work to Be Performed (Scope of Services) (15 pts) —

   

  • • • Clarity and depth of understanding of the City’s objectives and specific project needs.
      • Approach to completing tasks, including innovation, best practices, and community-serving priorities.
      • Feasibility of the proposed approach in relation to the Scope of Services.
• Technical Expertise and Relevant Experience (25 pts) —
  1. • • Demonstrated experience preparing municipal building decarbonization plans, energy assessments, or similar technical analyses for public agencies.
       • Expertise in electrification measures, permitting processes, and integrating financial resources.
       • Ability to synthesize technical, operational, and financial considerations into actionable recommendations.
• Familiarity with Local and State Regulations and Requirements (15 pts) —
  1. • • Knowledge of City, County, and State regulations relevant to energy codes, permitting, building electrification, and climate goals.
       • Experience aligning work with grant requirements and reporting obligations.
       • Understanding of compliance considerations related to state or federal funding.
• Quality of Proposal and Project Plan (25 pts) —
  1. • • Completeness, organization, and clarity of the proposal.
       • Feasibility and detail of the proposed schedule, methodology, and deliverables.
       • Approach to community-serving priorities and municipal operational needs into the proposed plan.
• Cost and Value of Services (15 pts) —
  1. • • Cost-effectiveness of the proposal in relation to the scope and quality of services.
       • Transparency in cost breakdowns and adherence to grant budget constraints.
       • Demonstrated efficiencies achieved by leveraging prior City work and avoiding duplication.
• References and Prior Performance (5 pts) —
  1. • • Satisfaction of previous clients with similar projects, as demonstrated through references.
       • Proven ability to deliver high-quality work on schedule and within budget.

Submission Requirements

• Respondent Submittals (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

   

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.

• How would you like to collect vendor submittals? (required)