Support Plan for Forensic Laboratory Equipment

The Ocean County Board of Commissioners is requesting proposals for the services of a firm to provide services for Support Plan for Forensic Laboratory Equipment.

Project Details

• Department: Sheriff's Office
• Department Head: Michael G. Mastronardy (Sheriff)

Evaluation Criteria

• Technical ability to perform the services stated in the scope of work and shall not be subcontracted to a firm other than the respondent (50 pts) —
  • Do the individuals of the firm assigned to the project have experience servicing the equipment stated above?
  • Has the proposer demonstrated a thorough understanding of the purpose and scope of the project?
  • Has the proposer fully responded to all the questions set forth herein?
• Experience and Timeliness in performing service with the equipment stated above (20 pts) —
  • How extensive is the applicable education and experience of the personnel designated to work on the project?
  • Has the proposer demonstrated experience in completing similar projects?
  • Has the proposer demonstrated that they understand the deliverables the County expects them to provide?
  • How successful is the general history of the proposer regarding timely and successful completion of the projects?
• Contractual Conditions (20 pts) —

  Has the proposer provided a sample Certificate of Insurance evidencing the required types and levels of insurance coverage?

  If the proposer requested any modifications to the Specifications, are they reasonable and acceptable to the County?

• Cost (10 pts) —

  Once the list of Proposers has been rated on the above scoring system, the cost proposals for the highest scoring vendors will be evaluated.  The lowest cost proposal will receive the maximum number of points allocated to cost.  The point allocations for cost on the other proposals will be determined through the method set forth below:

  (lowest cost proposal) x (max points) = points awarded
  (amount of proposal being rated)

Submission Requirements

• OpenGov Vendor Account Verification (required) —

  I hereby confirm that I am logged into OpenGov using an account directly associated with the Business Name (and corresponding Tax ID number) as provided in all solicitation documentation. I fully understand that, if awarded a contract with Ocean County, the company information listed in the Contract Information Field will be used for the preparation of all contract documents. Failure to adhere to these requirements may result in the rejection of this bid. 

• DOCUMENTS TO BE EXECUTED (required) —

  Documents include:

  • Signature Page
  • Non-Collusion Certification
  • Affirmative Action Questionnaire
  • Statement of Ownership (N.J.S.A. 52:25-24.2) (Mandatory Document)
  • Disclosure of Investment Activities in Iran
  • Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

  FAILURE TO SUBMIT ANY OF THESE DOCUMENTS MAY BE CAUSE FOR REJECTION OF YOUR PROPOSAL.

  All documents should be from this proposal package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising.

  NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the "Instructions for Completing Forms in DocuSign" document available in the Attachments.

  Please note: The County's preferred method of submission is DocuSign.

  DOCUSIGN WORKS BEST IN THE GOOGLE CHROME BROWSER

• CONTRACT INFORMATION (required) —

  Should your company be awarded a contract with Ocean County, please provide the contact name, contact phone number and the physical mailing address where the contract documents should be mailed.  (no email addresses, please!)

• Certificate of Employee Information Report —

  Within seven (7) days after receipt of the notification of intent to award the contract or receipt of the contract, whichever is sooner, a Contractor should present one of the following to the County of Ocean:

  (a) An existing federally approved or sanctioned affirmative action program.

  (b) A New Jersey Certificate of Employee Information Report Approval.

  (c) If the Contractor cannot present "a" or "b", the Contractor is required to submit a completed Employee Information Report (Form AA302). This form will be made available to the Contractor by the County of Ocean.

   

  QUESTIONS BELOW MUST BE ANSWERED BY ALL CONTRACTORS:

  1. Do you have a Federally approved or sanctioned Affirmative Action Program?

  If yes, please upload a photocopy of such approval.

  2. Do you have a State of New Jersey "Certificate of Employee Information Report" approval?

  If yes, please upload a photocopy of such certificate.

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• Copy of New Jersey Business Registration Certificate —

  A Valid BRC is required Prior to Award of Contract. Please upload your company's BRC.

  Use the following link to check the status of your company's BRC:

  https://www1.state.nj.us/TYTR_BRC/jsp/BRCLoginJsp.jsp

  NOTE: a BRC is not required at the time of submission, only prior to award of the contract.

   

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• Mandatory Equal Employment Opportunity Statement (required) —

  Does the PROPOSER comply with the #Mandatory Equal Employment Opportunity Statement?

• Americans with Disabilities Act Provisions (required) —

  Does the PROPOSER comply with the #Americans with Disabilities Act Provisions?

• TECHNICAL PROPOSAL (required) —

  Please upload your technical proposal for Support Plan for Forensic Laboratory Equipment.

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• COST PROPOSAL/PRICE SCHEDULE (required) —

  Please download the provided Cost Proposal/Price Schedule, complete, and upload.

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• CERTIFICATE OF INSURANCE —

  Please upload your Certificate of Insurance for Support Plan for Forensic Laboratory Equipment.

  Upon contract award, when a Certificate of Insurance is required, it shall be provided to Ocean County listing the County as an additional insured, as follows:

  County of Ocean, 101 Hooper Avenue, P.O. Box 2191, Toms River, NJ 08754-2191

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• ADDITIONAL VENDOR DOCUMENTATION —

  Please use this area to include additional paperwork you wish to be considered as part of this RFP.

  Please note, the only acceptable file forms are as follows:

  Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
  Images (jpg, png, bmp, tif)

• PROPOSAL SUBMISSION ACKNOWLEDGMENT (required) —

  The County of Ocean is accepting only electronic proposals for this RFP. Submitting your proposal manually is cause for rejection. You may only submit one (1) proposal. DO NOT submit a hard copy of your proposal. Please confirm that you understand that the method of submission is electronic ONLY and that submitting a proposal manually is automatic cause for rejection.

• SUBMISSION OF PROPOSAL FORMS (required) —

  Proposers shall complete all documents and acknowledge all terms included with this package. All documents should be from this proposal package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising. Failure to follow these instructions is cause for rejection.