Active SLED Opportunity · TEXAS · COLLIN COUNTY COMMUNITY COLLEGE
AI Summary
Collin County Community College District seeks proposals for a telehealth platform providing 24/7 urgent care, psychiatric, and mental health crisis services virtually to students and staff. The contract term is one year with possible renewals. Implementation deadline is September 1, 2026.
Collin County Community College District (Collin College) invite organizations to submit proposals about their capacity to meet the district's needs for a Telehealth Platform that prioritizes virtual 24/7 urgent-care medical services, psychiatric services, and immediate mental health crisis support.
These services will provide timely access to urgent care medical evaluation and treatment, telepsychiatry services, and immediate mental health crisis intervention delivered by licensed clinicians for students, part-time faculty and staff for conditions that can be safely and accurately diagnosed and treated virtually.
Services should support the District's commitment to student retention, persistence, and overall well-being by reducing barriers to care and rapid response to acute medical and behavioral health needs.
As of April 1, 2026, there are approximately 1,463 part-time employees and 39,690 students enrolled in credit classes.
The District makes no guarantee as to the number of tele-visits per month.
The District intends to award this RFP on or around June 24, 2026 for a one year term with subsequent renewals contingent upon mutual agreement and Board approval. Implementation processes must be complete on or before September 1, 2026, for enrollment to begin.
I have read and understand the response requirements, including insurance requirements, contained herein, and further agree to abide by and accept all Terms, Conditions, and Scope of Work.
The mandatory RFP requirements shall become contractual obligations if a contract ensues. Failure of successful Respondent to accept these obligations may result in the rejection of the proposal.
In accordance with Texas Government Code, Chapter 552.0222, contracting information is public and must be released unless excepted from disclosure under this chapter. Upon request, the District is required to release the overall or total price the District will or could potentially pay, including overall or total value, maximum liability, and final price.
Contract shall commence upon the date of award, or as otherwise indicated in this solicitation, and continue for a three-year period.
The initial term of the contract shall be for a period of one (1) year, commencing upon the date of award or date specified and may be renewed for two (2) additional one-year periods upon mutual agreement and Board approval.
The initial term of the contract and any subsequent renewals shall be negotiated with the selected provider(s) prior to the award of the contract. The initial term of the contract and any subsequent renewals shall be subject to Board of Trustees approval.
Contract shall commence upon the date of award, or as otherwise indicated in this solicitation, and continue for a five-year period.
As permitted under Interlocal Cooperation Act C Texas Government Code, Chapter 791, other governmental entities may wish to also participate under the same terms and conditions contained in this contract. If this bid does not specifically list additional entities, each entity wishing to participate must have prior authorization from Collin College and the vendor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring supplies/services. Collin College shall not be held responsible for any orders placed, deliveries made or payment for supplies/services ordered by the entities. Bidder is to state their willingness to allow other governmental entities to participate in this contract, if awarded.
This solicitation is being conducted and awarded on behalf of Collin County Community College District (District) and the following members of the Collin County Governmental Purchasers' Forum (CCGPF): TBD
Estimated expenditures for each participating agency are listed in the Special Terms and Conditions of the solicitation. Pricing, terms, and conditions awarded under this contract will apply to all participating agencies. The Collin County Governmental Purchasers’ Forum reserves the right to add or delete participating entities as needs arise or changes occur throughout the contract period.
If your company provides a discount for early payment, indicate discount here. This will not be considered an evaluation factor in the award of the solicitation.
By confirming, I agree to provide the insurance coverages described in the Standard Insurance Requirements Section within 10 working days if selected to perform work for the District. I also agree to provide the District evidence of insurance coverage on any and all subcontractors performing work on the project.
Note: This statement must be acknowledged prior to submitting your response. You are stating that you do have the required insurance and if selected to perform work for the District, will provide the certificates of insurance with the above requirements and endorsements to the District. A PURCHASE ORDER OR CONTRACT WILL NOT BE ISSUED WITHOUT EVIDENCE OF INSURANCE AND ACCEPTANCE BY THE DISTRICT PURCHASING DEPARTMENT.
If awarded this contract, the vendor shall be required to provide cyber and privacy insurance. By checking this box, you acknowledge that your company will be able to provide the required insurance.
Texas Government Code § 2054.0593 mandates that state agencies, as defined by Texas Government Code § 2054.003(13), must enter or renew contracts to receive cloud computing services that comply with Texas Risk and Authorization Management Program (TX-RAMP) requirements. Contracts for cloud computing services and cloud offerings subject to TX-RAMP Level 2 certification must obtain a TX-RAMP certification to contract with state agencies or institutions of higher education and public community colleges on or after January 1, 2022. Additional information related to TX-RAMP certification is available on the Texas Department of Information Services website: https://dir.texas.gov/information-security/texas-risk-and-authorization-management-program-tx-ramp.
In order to be considered eligible for award of this RFP, Respondent’s cloud computing services and offerings must have achieved either Level 2 Certification or TX-RAMP Provisional Certification approved by the Texas Department of Information Services (DIR) at the time the RFP closes. Upon request, a successful Respondent shall provide all documents and information necessary to demonstrate Respondent’s compliance with TX-RAMP. A successful Respondent shall also maintain program compliance and certification throughout the term of such contract, including providing all quarterly and ongoing documentation required by the DIR Program Manual and any other continuous monitoring documentation or artifacts required by Collin College.
Please indicate the current status of your company’s TX-RAMP certification.
The parties acknowledge that adherence by Contractor to the completion schedule set forth herein is essential to this Agreement. It is agreed by the parties that the actual damages which might be sustained by District by reason of the breach by Contractor of its promise to complete in accordance with the provisions hereof are uncertain and would be difficult to ascertain; it is further agreed that the sum of provisions hereof are uncertain and would be difficult to ascertain; it is further agreed that the sum TBD for each day that completion is overdue would be reasonable and just compensation for such breach, and Contractor hereby promises to pay such sum as liquidated damages, and not as a penalty, in the event of such breach.
By checking this box, you affirm that you are duly authorized to execute this contract, that this company, corporation or firm has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.
The awarded vendor(s)shall be required to sign the attached Non-Disclosure Agreement should it be determined that the vendor will have access to certain confidential information such as, but not limited to, personally identifiable information concerning students, faculty or staff of the District, other employee information, data and results, information relating to the District's computer systems and communications network, including information stored thereon, information relating to the District's finances and information supplied to the District in confidence by third parties. The NDA is not required to be submitted with the vendor's response to the solicitation, but will be submitted upon notification of award should the agreement be required.
Purchase order distribution will be via e-mail. Enter a Contact Person's name, e-mail, and phone number.
Pursuant to the provisions of Subtitle F, Title 10, Texas Government Code 2252.152 (CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITED) a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Texas Government Code Section 806.051, 807.051, or 2252.153. http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.806.htm#806.051 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.807.htm#807.051 Sec. 2252.153. LISTED COMPANIES. The comptroller shall prepare and maintain, and make available to each governmental entity, a list of companies known to have contracts with or provide supplies or services to a foreign terrorist organization. Sec. 2252.154. EXCEPTION. Notwithstanding any other law, a company that the United States government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, its federal sanctions regime relating to Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to contract prohibition under this subchapter.
Divestment Statute Lists links. https://comptroller.texas.gov/purchasing/publications/divestment.php
Pursuant to Section 2271.002 of the Texas Government Code, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:
(1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract.
Respondent certifies that either (i) it meets an exemption criteria under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Respondent shall state any facts that make it exempt from the boycott certification in its Response.
Exemption criteria includes the following:
“Boycott Israel” is defined to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. “Company” is defined to mean a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit.
If Respondent is required to make a verification pursuant to Section 2276.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required.
Legislative Authority: TEX GOV’T CODE § 2276.002
Guidance: EXCEPTIONS: Clause only applies to contracts and contractors that meet the following criteria: (i) a “company” within the definitions of Section 2276.001(2) of the Tex. Gov’t Code; (ii) with 10 or more full-time employees; and (iii) with a contract to be paid a value of $100,000 or more wholly or partially from public funds of the governmental entity.
The clause does not apply to a governmental entity that determines the requirements of Section 2276.002 (b) of Tex. Gov’t Code are inconsistent with its duties related to debt obligations or funds as described in Section 2276.002 (c) of the Tex. Gov’t Code.
*Term "company" does not include a sole proprietorship
If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required.
Legislative Authority: TEX GOVT CODE CH. 2274
APPLICABILITY: This clause applies only to a contract that:
Pursuant to Executive Order GA-48, issued by Governor Greg Abbott on November 19, 2024, the Supplier certifies that neither the company, nor any of its holding companies, subsidiaries, or affiliates, is:
A. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or
B. Listed in Section 1260H of the 2021 National Defense Authorization Act (NDAA); or
C. Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or
D. Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4.
The Supplier further certifies that it does not engage in any contractual, business, or operational activities that would otherwise grant access, control, or influence to an entity meeting any of the above-listed criteria.
If at any time during the term of the contract, the Supplier becomes aware of any such affiliation or activity, it shall immediately notify Collin College Procurement Services. The contract may be subject to termination, and the Supplier may face legal action as deemed necessary by the College.
In accordance with Government Code, 2252.908, certain businesses awarded contracts that either: (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed; or (2) has a value of at least $1 million, shall be required by state law to complete online, print and sign the Certificate of Interested Parties Form 1295 and submit to the Purchasing staff member listed in the solicitation. For a list of Frequently Asked Questions you can go to: https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html. The form must be submitted at https://ethics.state.tx.us/filinginfo/1295/. The disclosure requirement applies to a contract entered into on or after January 1, 2016. Documentation must be returned to us within ten (10) calendar days from receipt of this e-mail. Businesses qualifying for exemption under Government Code 2252.908 (c) are not required to submit this form.
The mandatory RFP requirements shall become contractual obligations if a contract ensues. Failure of successful Respondent to accept these obligations may result in the rejection of the proposal. Exceptions taken to any requirement within the solicitation must be addressed in your response attachments. A copy of or link to your standard terms and conditions is not be acceptable and may result in rejection of your response.
In order to be considered a responsible prospective offeror, offeror shall be an established firm, which has been in continuous operation as a provider of contracted custodial services for a period of not less than two (2) years. The bidder shall present evidence of clients for whom the bidder currently, or within the past year, has successfully serviced a facility of not less than #00,000 square feet or more of comparable space, including names, addresses, e-mail addresses, and phone numbers of contacts. Of client references furnished, at least one contact must be for labor provided during a similarly scheduled time as required in this bid. References need to be submitted in the Response Requirements section. Bidder acknowledges that they understand and meet this requirement by checking this box.
The awarded vendor shall be required to provide a list of paper products and supplies that have been used to the Facility Manager on an annual basis or as requested.
The vendor shall be covered by an Employee dishonest Blanket/Coverage or a Janitorial Bond for $25,000 minimum.
All persons performing work under this contract must be an employee of the Vendor.
All prices offered herein shall be firm against any increase for one (1) year from the effective date of the contract. At least sixty (60) days prior to the commencement of subsequent renewal terms, the District may entertain a request for escalation in accordance with the current Consumer Price Index at the time of the request or up to a maximum 5% increase on the current pricing, whichever is lower.
For purposes of this section, the “Consumer Price Index” shall mean the Consumer Price Index-All Urban Consumers-United States Average-All Items (CPI-U), as published by the United States Department of Labor, Bureau of Labor Statistics.
The District reserves the right to accept or reject the request for a price increase within fourteen (14) days. If the price increase is approved, the price increase will go into effect at the anniversary date of the contract and shall remain firm for one (1) year from the date of the increase.
Below is an example of the calculation method to be used:
Escalation Factor = (Index at time of calculation) / (Index at time contract prices were set)
Index at price adjustment 115.5
Divided by index when contract price was set 110.5
Escalation Factor = (115.5 / 110.0) 1.050
This calculation indicates that the contract price should be increased by five (5) percent.
New = Contract Price x Escalation Factor
Contract Price $1,000.00
Escalation Factor 1.050
New Price = (1,000 x 1.050) $1,050.00
90 Day Contract Extension: District reserves the right to arbitrarily extend the contract at the current monthly pricing for an orderly transition of a new contractor. Regardless of exercising this option, the Vendor is required to provide any requested assistance to ensure an orderly transition. It is imperative that no noticeable negative performance be observed by invitees of the District.
No person shall be engaged by the vendor to work on District property where students are present who have charges pending, or who have been convicted, received probation or deferred adjudication. The following is a list of offenses that apply: 1) Any offense against a child; 2) Any sex offense; 3) Any crimes against persons involving weapons or violence; 4) Any felony offense involving controlled substances; 5) Any felony offense against property; or 6) Any other offense that the District believes might compromise the safety of students, staff or property. It shall be the responsibility of the vendor to ensure compliance with this provision. Prior to the start of the contract, vendor shall submit a statement indicating that a NATIONAL criminal background investigation has been conducted for all employees and updated for new hires working on District property. During the duration of the contract, the District reserves the right to request additional reports from the vendor if any employee is suspected of a criminal offense as stated above. Report must be in accordance with Texas Education Code 22.0834.
State of Texas Legislative Senate Bill No. 1, Education Code Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION.
Respond NA if Not Applicable.
As required by §2252.903, Government Code, bidder's official certifies that it is not currently delinquent in the payment of any franchise taxes owed the State of Texas under Chapter 171, Tax Code, or that it is exempt from, or not subject to, such tax.
Indicate your status:
Provide the Company Name, Address, City, State, Zip, Contact Name, Email Address, and Phone Number for each reference where a similar scope of work as bid specifications was provided.
Employees of Collin College cannot be used as a reference.
Please ensure that all reference contact information being provided below is current and that the references being provided are aware that someone from Collin College will be contacting them. Lack of responses from references provided by the vendor will be reflected in the evaluation scores given for the reference criteria and could significantly reduce the overall rating of your submittal.
Collin County Community College District's (Collin College) Purchasing Department utilizes an eProcurement system called Workday. Using Workday, Collin College will be able to easily source and purchase products from suppliers who make their data available electronically through the application. Decisions to enable suppliers in Workday will be based on historical data. The manufacturer of the system, Workday, does not charge transaction fees to suppliers and there is no cost to you for making your catalog and pricing available. Workday will provide the software and services to electronically integrate with our procurement system, and to enable supplier product catalog to be accessible through the application. Answer the following three questions.
Please indicate how you learned about this solicitation opportunity. (i.e. notice from college e-bid system, ESBD, legal notice in newspaper)
Use this area if you have any additional attachments.
Choose one of the five options for every solicitation (need to choose more than one for furniture installation)
spell out dollar amount without parenthesis and ($ add numeric dollar amount here and leave parenthesis)
Format: Two thousand dollars ($2000)
Note: Please verify the dollar amount to be used with the ED of Facilities & Construction prior to issuing the solicitation.
The square footage indicated should be comparable to the square footage of the campus being bid.
Every Applicable Solicitation
Select "No" for one time purchases and construction.
Response to this question will determine if this solicitation would include the State of Texas Supplier Preference questions on Principal Place of Business & Employ at least 500 people.
By answering yes, this will add Cyber Security and TX-Ramp Certification.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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