Temporary Staffing Services, As Needed

The District intends to procure temporary staffing and/or contract services on an as-needed basis in accordance with the specifications and requirements set forth in this Request for Proposal (RFP). Services may include, but are not limited to, temporary staffing, recruitment, and payroll administration. The number of positions and total hours required will vary based on District needs. Any resulting contract award(s) shall be available for use by all departments and sites within the District.

Background

Tucson Unified School District (TUSD) operates more than 100 educational and administrative facilities throughout the Tucson metropolitan area and is the largest and oldest school district in Tucson. The District serves a diverse student population and maintains a wide range of instructional, operational, and support functions necessary to ensure effective educational delivery and organizational performance.

Due to the size, scope, and complexity of its operations, TUSD periodically requires temporary staffing services to support continuity of operations, address staffing shortages, and meet fluctuating workload demands. These needs may arise from employee absences, vacancies, special projects, seasonal demands, or other operational requirements across school sites and administrative departments.

Temporary staffing services provide the District with the flexibility to efficiently supplement its workforce with qualified personnel on an as-needed basis. These services may include, but are not limited to, recruitment, screening, placement, onboarding, and payroll administration of temporary employees in a variety of roles, including clerical, technical, instructional support, and other non-permanent positions.

The District seeks to partner with qualified vendors capable of providing reliable, timely, and compliant staffing solutions that align with applicable federal, state, and local regulations, as well as District policies and procedures. The intent is to ensure that all temporary personnel meet required qualifications, including background and fingerprint clearance requirements, and can effectively support the District’s mission of providing high-quality education and services to its students and community.

Project Details

• Reference ID: 27-017-TUSD1
• Department: Human Resources
• Department Head: Jon Fernandez (Chief Human Capital Officer)

Important Dates

• Questions Due: 2026-05-14T00:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Price (10 pts) —

  The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.

• Ability (10 pts) —

  The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.

• Responsiveness (10 pts) —

  The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.

• Qualifications (10 pts) —

  The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.

• Compliance to the Scope of Work (35 pts) —

  Evaluation of the Offeror’s demonstrated understanding of and ability to meet the requirements outlined in the Scope of Work. This includes the proposed methodology and approach to service delivery; the breadth and depth of services offered; and the extent to which the proposal aligns with District expectations. Consideration will be given to demonstrated knowledge of and compliance with applicable Arizona statutes, administrative code, and school district requirements, as well as the Offeror’s ability to consistently meet TUSD service levels, timelines, and performance standards.

• Cost (20 pts) —

  Cost will be evaluated based on overall competitiveness, transparency, and the structure of pricing. While cost is an important factor, it will not be the sole determinant of award. The District will consider the reasonableness of proposed rates, markups, and any additional fees in relation to the value of services provided. Awards will be made on a best value basis and not solely on the lowest cost.

• Qualifications (20 pts) —

  Assessment of the Offeror’s overall capability to provide temporary staffing services for the duration of the contract. This includes financial stability; organizational capacity; availability of qualified personnel; and adequacy of resources to support recruitment, screening, placement, and payroll functions. Consideration will also be given to demonstrated competence, relevant certifications, licenses, and professional affiliations (if applicable), as well as the Offeror’s ability to recruit, screen, onboard, and retain qualified staff. Additional value-added services and any specialized expertise exceeding minimum requirements may also be considered.

• Experience (25 pts) —

  Evaluation of the Offeror’s experience in providing similar services to organizations of comparable size and complexity. Preference may be given to firms with demonstrated success supporting large K–12 school districts or public sector entities. Consideration will include the length and relevance of experience, past performance, and the qualifications and experience of key personnel assigned to the contract.

Submission Requirements

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested in the form or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether the District approved such items prior to submission of the Offer, must be clearly set forth in this form.

  The Offeror, by the undersigned representative, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this form, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).

• Exception/Deviation Requested (required) —

  If you requested a deviation/exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable deviations/exceptions shall remove your proposal from consideration for award. Tucson Unified School District shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.

  Enter N/A if this does not apply.

• Request for Confidentiality of Proprietary Information —

  Explanatory Note: The purpose of this form is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the page or pages of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this form. Additional pages may be attached to the form. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Request for Confidentiality of Proprietary Information (required) —

  The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.

   

  1. Description of specific information that is the subject of the request.

   

  2. The reason or reasons why the information should be treated as confidential.

   

  Enter N/A if this does not apply

• Non-Collusion Affidavit
• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

• Offer and Acceptance —

  The Offer and Acceptance form within the Solicitation shall be submitted with the Offer and shall include a signature by a person authorized to sign the Offer. The signature shall signify the Offeror’s intent to be bound by the Offer and the terms of the Solicitation and, further, that the information provided is true, accurate, and complete. Failure to submit verifiable evidence of intent to be bound, such as a signature, may result in rejection of the Offer.

• Offer and Acceptance Form (required) —

  Please download the below documents, complete, and upload.

• Requested Forms —

  Please complete the following downloadable forms and upload them in their respective questions.

• W-9 (required) —

  Please upload your complete W-9 here

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Payment Method Form (required) —

  Please download the below documents, complete, and upload.

• Additional or separate contract —

  The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.

• RFP Response (No Cost Proposal) (required) —

  Please Upload your RFP Response HERE. Do NOT including pricing in this area. There will be another place to upload your Cost Proposal.

• Cost Proposal (required) —

  Please upload your complete COST PROPOSAL here. Please make sure that this information is NOT included in the RFP Response Area.

• References: Provide the names, addresses, contact persons, and telephone numbers of at least three clients TUSD may contact as professional references. References must have received the same or substantially similar services to those offered to TUSD.
• Data Verification Questions —

  These questions will be utilized to confirm information you provide

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Arizona Corporation Commission (required) —

  Please enter your company's Legal Name and/or dba Name:

• Will your project have an Evaluation? (required)
• Using Federal Funding? (required)
• Is this a Cooperative Solicitation where TUSD is the lead agency (required)
• What is the Cooperative Agency who will carry this contract (required)
• Pricing (required)
• Special Terms and Conditions Verbiage (required) —

  Please check all you will require in Special Terms and Conditions

• Is software included in this purchase? (required) —

  If you click yes, additional verbiage will be added to special requirements tab

• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Partial Bids (required) —

  Yes = Acceptable

  No = Unacceptable

   

   

• Single or Multiple Award (required) —

  This sealed solicitation may be awarded to one vendor or to multiple vendors depending upon the goods/services required. Please indicate your intent.