Terminal Parking Garage Vestibule HVAC System Design-Build - Rebid

The Kenton County Airport Board (“KCAB”) will receive proposals for Terminal Parking Garage Vestibule HVAC System Design-Build - Rebid. A pre-proposal meeting and site visit will be held on Wednesday, April 22, 2026 at 10:00 am at CVG Centre, Admin. Offices, 77 Comair Blvd., Erlanger, KY 41018. Questions are due by 11:59 pm on Thursday, May 14, 2026 and answers will be posted no later than Wednesday, May 20, 2026 at 11:59 pm. Proposals must be received by Thursday, May 28, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

Background

KCAB requires an all-inclusive design-build HVAC and general contractor for the Terminal Garage Vestibule HVAC Replacement and Upgrades project. The existing system has failed and is inoperative. The condensing unit has several refrigerant leaks and cannot be recharged. The air handler is in need of significant repairs, and the boiler is inefficient and 5 years past its replacement schedule. All components are well past their useful life and the vestibules on each level are minimally conditioned.

Project Details

• Reference ID: 26-027-RFP
• Department: Planning & Development
• Department Head: Bill Siemer (Vice President)

Important Dates

• Questions Due: 2026-05-15T03:59:00.000Z
• Answers Posted By: 2026-05-21T03:59:00.000Z
• Pre-Proposal Meeting: 2026-04-22T14:00:00.000Z — CVG Centre, Admin. Offices, 77 Comair Blvd., Erlanger, KY 41018

Addenda

• Official Notice #1: Pre-Proposal Meeting (released 2026-04-22T15:45:17.511Z) —

  The Pre-Proposal Meeting Agenda and Sign In Sheet have been uploaded to Attachments.

Evaluation Criteria

• Design Builder's Experience and Qualifications (35 pts) —

  Describe the proposer’s business, how it is organized, and the resources and expertise it has available. Describe the proposer’s experience specific to Design-Build. Provide an overview of proposer’s ability to provide the services outlined in the scope of services.  Firm's qualifications must demonstrate at least 3 years’ experience providing Design Build Services similar to those required under this RFP.

• Rates and Fees (20 pts) —

  Indicated pricing for all items included in the Line Items Table. In a separate section, provide a cost breakdown of all hourly rates/fees/charges and anticipated reimbursable costs for each Line Item.

• Project Approach, Schedule, and Phasing (25 pts) —

  Provide a detailed process for how the proposer (including subcontractors) intends to deliver the core services outlined in this RFP. Provide a work plan describing the approach to managing this project. The approach must include all applicable processes to meet the requirements of this RFP. Develop and present a proposed schedule and phasing to complete this project in the required timeframe.

• Quality and Depth of Key Personnel's Experience, Expertise, and Capability (20 pts) —

  Provide a brief narrative of the proposed team’s experience in providing the scope of services outlined in this RFP. Include an organizational chart that graphically depicts team member assignments, reporting relationships and the central point of contact. Clearly identify the primary person who would be the Project Manager who would be the primary point of contact and responsible for day-to-day activities on behalf of KCAB.  Demonstrate at least four years’ experience providing Design Build services as required in this RFP. Briefly summarize the roles, responsibilities and relevant experience of all principals involved with this account.

Submission Requirements

• Proposal Requirements (required) —
   

  Proposals must include the information identified in this section and be presented in the order provided. Proposals must not exceed 15 pages and include consecutive page numbers on each page.  Team member resumes and references may be provided in two (2) appendices attached to the proposal (Appendix A – References, and Appendix B – Resumes: do not count towards page limit).

  2.1 Cover Letter
  Include a cover letter which serves to introduce the firm or team and highlights the overall approach philosophy.  This should include the name, address, and telephone number of the primary representative(s) to be contacted regarding your response.  The letter should be signed by a person who is authorized to negotiate terms, render decisions, and commit the firm/individual resources.  The cover letter should be no more than 1 page. 
   
  2.2 Project Approach, Schedule, and Phasing
  Provide a detailed process for how the proposer (including subcontractors) intends to deliver the core services outlined in this RFP. Provide a work plan describing the approach to managing this project. The approach must include all applicable processes to meet the requirements of this RFP. Develop and present a proposed schedule and phasing to complete this project in the required timeframe.
   
  2.3 Quality and Depth of Key Personnel's Experience, Expertise, and Capability 
  Provide a brief narrative of the proposed team’s experience in providing the scope of services outlined in this RFP. Include an organizational chart that graphically depicts team member assignments, reporting relationships and the central point of contact. Clearly identify the primary person who would be the Project Manager who would be the primary point of contact and responsible for day-to-day activities on behalf of KCAB.  Demonstrate at least four years’ experience providing Design Build services as required in this RFP. Briefly summarize the roles, responsibilities and relevant experience of all principals involved with this account.  
   
  2.4 Rates and Fees
  Provide a cost breakdown of all hourly rates/fees/charges and anticipated reimbursable costs for each Line Item in the Pricing Proposal.
   
• Subcontractors List (required) —

  Please download the below documents, complete, and upload.

• Exceptions to RFP or Proposed Agreement (required) —

  State in writing all exceptions to this RFP or proposed agreement attached as Attachment 1.  Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

• Provide a copy of your Certificate of Insurance (required) —

  Provide a copy of your COI that meets the requirements of this RFP and Sample Agreement.

• Proposal Bond (required) —

  Please download the below documents, complete, and upload.

• Resident & Non Resident Status Forms (required) —

  Please download the below documents, complete, and upload.

• Confirmation (required) —

  By submitting a proposal, the proposer consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Proposer agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful proposer will execute any awarded contract using KCAB’s electronic signature service unless the proposer includes an exception with its proposal signifying its desire to sign manually. Included with the proposal, proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

  1. Full Name;
  2. Position Title; and
  3. Email Address.

  Please provide this information in the next questions.

• Provide the following: (required) —

  Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

  1. Full Name;
  2. Position Title; and
  3. Email Address.
• Provide type of services: (required)
• The term of the agreement will be for ________. (required) —

  Example: one (1) year or two (2) years 

  If requesting a Contract Amendment, Contract Extension, or Task Order please enter N/A.

• Will there be renewals? (required) —

  If requesting a Contract Amendment, Contract Extension, Task Order, Master Agreement or New Contract please select No below.

• with an option to renew for____________. (required) —

  Example: two (2) additional one-year terms

• Will surety be needed? (required)
• Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within ________ after notification of award of contract. (required) —

  Example: thirty (30) days

• Please select which of the following you will be using: (required)
• Will you be using the following? (required) —

  For Construction-An Line Item Table is REQUIRED

  If requesting a Contract Amendment, Contract Extension, Task Order, Master Agreement or New Contract please select None below.

• Who are the evaluation team members? (required)
• Would you like to include weights with your evaluation criteria? (required)
• The successful proposer shall issue an invoice __________ for work performed along with supporting data. (required) —

  Example: on a monthly basis

• Additional comments: