SLED Opportunity · CALIFORNIA · MONTEREY PUBLIC WORKS
AI Summary
The City of Monterey requests proposals for overnight security services at the Monterey Conference Center, focusing on safety and customer service during nighttime hours.
The City of Monterey (“City”) is seeking proposals from qualified firms or individuals to provide overnight security services for the Monterey Conference Center (“Center”). The City is a charter city located in the County of Monterey. The Center is owned and operated by the City. It is located in the heart of historic downtown Monterey. The Center opened April 30, 1977 and is an important economic engine for the growth of hospitality and tourism industries in the City of Monterey and Monterey County. The City seeks a reputable and dependable organization that can balance safety and security concerns with a customer service approach.
The City desires to obtain the services of outside firms or individuals to provide the Center with nighttime security seven days a week.
The selected organization will provide the full range of services including providing a visible presence of security around the MCC during the hours of 10pm to 6am.
Attached as Appendix A is a list of major work tasks to be accomplished as part of the scope of work. The proposer is asked to define the approach and the specific scope of work and methodology to achieve the objectives presented in this Request for Proposals (“RFP”). The proposer should include a refined scope of work by developing a detailed description of all project tasks, both those suggested in this RFP and any changes, additions or recommendations proposed.
An assessment of the overall quality of the proposal. Qualities and indicators that will receive consideration include the proposer’s performance in converting the Scope of Work into a work plan; the detail and clarity of the discussion as to the proposer’s approach to undertaking the project; the proposer’s performance in identifying any special problems or concerns which may be associated with the project and preliminary ideas about how these obstacles should be addressed; the inclusion of any unique approaches which are designed to save time and money or increase the benefits or effectiveness of the proposed work; the demonstrated ability to work with governmental bodies; and a full understanding of applicable laws or regulations that relate to the project.
An assessment of the past experience of the organization in general. Qualities and indicators that will receive consideration include the number and types of projects the organization or its employees have completed; the variety of projects completed and a demonstration of the organization’s ability to undertake this project; the general level of experience in the areas of supervision, observing and monitoring projects; the organization’s ability to realize timetables and quality control objectives; and the demonstrated general ability to bring about a successful completion of the projects under the proposer’s direction.
An assessment of the perceived ability of each organization to devote the necessary human resources and management attention to the project. Do the qualifications of key personnel to be assigned to the project coincide with project’s requirements? Do assigned personnel and subconsultant personnel have requisite education, experience, and professional qualifications and licenses?
Does the firm have familiarity with the City required to successfully complete the project? How close are the firm’s permanent offices to the Monterey Peninsula?
A sample agreement is attached as Appendix B. Proposals will be rated based on any exceptions taken to the proposed agreement.
Are the firm’s references from past clients and associates favorable; and, does the firm show financial and operational stability?
By submitting a response to this solicitation, the proposer affirms that it has read, understands and agrees to all requirements of this RFP and certifies that all of the information contained in the proposal is true and correct and the proposal is a firm offer for a 90-day period.
Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
Q (Deliverables vs Submission): Do we need to mail physical deliverables (Section IV) in addition to our OpenGov upload (Section VII)? Or does the OpenGov submission fulfill the 'sealed' requirement on its own? We want to ensure full compliance and are happy to mail materials if necessary.
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (Cost Proposal & Staffing): The RFP says the following regarding the cost proposal: "Indicate the estimated costs and hours for the total project, on a lump sum basis, inclusive of reimbursables. Prices quoted must be binding for a minimum of 2 years. Include an hourly rate for each category of employee (i.e., Principal, Technician, etc.) and fees for applicable direct costs (mileage, blueprint, reproduction, etc.)" In order to provide an accurate total contract valuation-- approximately how many individual security guards would the city prefer to cover each shift?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (Insurance Limits Clarification:): The RFP states that insurance limits are expressed as “minimums” and “not less than” the amounts listed. To avoid ambiguity, please confirm whether respondents may satisfy this requirement by providing coverage exactly equal to the stated limits, and that coverage in excess of those limits is not required for compliance.
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (Additional Insured Coverage Clarification:): The RFP requires an endorsement naming the City of Monterey, its officers, officials, and employees as additional insureds. Please confirm that this additional insured coverage is intended to apply only to the extent of the Contractor’s indemnification obligations under the agreement and only up to the insurance limits expressly required by the RFP, and does not require broader or additional coverage.
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (Indemnification Clarification:): The indemnification provision states that it applies “regardless of the existence or degree of fault of the City,” except for Claims arising out of the City’s sole negligence or willful misconduct. Please clarify whether the City’s intent is that the Contractor’s indemnification obligation is limited to Claims to the extent caused by the negligent acts or omissions of the Contractor (or its subcontractors), and does not require indemnification for any portion of Claims attributable to the City’s own negligence.
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (Indemnification – Property Damage Clarification:): With respect to the indemnification provisions addressing damage to or loss of Contractor owned property and City property, please confirm that the Contractor’s indemnification obligation applies only to the extent such damage or loss is caused by the acts or omissions of the Contractor (or its employees, agents, or subcontractors), and does not apply to damage or loss attributable to the City’s negligence, whether sole or concurrent.
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (Deductibles / Self Insured Retentions Clarification:): The RFP states that any deductibles or self insured retentions must be declared to and approved by the City of Monterey. Please confirm whether proposers may satisfy this requirement by disclosing applicable deductibles or self insured retentions in their proposal for City review and approval, and that the existence of a deductible or SIR does not, by itself, render a proposal non responsive.
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (Technology Platforms): Is the City interested in or open to the use of technology platforms that provide real-time reporting, incident tracking, and patrol verification (e.g., GPS/NFC-based systems) to enhance transparency and accountability?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): What is the current value of their contract?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): 2. When was the current incumbent awarded the contract? Could you please provide us with a copy of the current contract?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): What is the current period of performance?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): If there is an incumbent Security Officers force, does the city wish to retain the current personnel?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Is the incumbent Security Officers force up to date on all their certifications?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): On or Off Duty meal breaks? For off duty meal breaks, do security officers need to be relieved so that the post remains covered at all times?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Current model of radios being used for this contract?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): What is the type of radio equipment preferred?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): What was the estimated amount spent on this contract last year?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): What are the current billing and wage rates for the Security Officers?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Are non-lethal equipment i.e. tasers, batons, pepper spray authorized to carry?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Is there a minimum number of training hours required for security officers, or is this left to the security provider’s discretion?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Are there any other rates billed separately (such as equipment, etc.)
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): What was the amount spent on this contract last year?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Are there any additional services that may be needed that are not listed in the RFP?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Will CPR be required?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Will the primary vendor be able to use sub-contractor?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): Will there be on call for any of the sites if so, how many?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
Q (No subject): What is the price per hour the City is currently paying the contracted company?
A: Please refer to the Overnight Security Addendum 2026 for clarification.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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