Thermal Systems & Ammonia Refrigeration Maintenance – The Cube

Solicitation No.

8532707304

Type / RFx

RFP

Status

Active

Level

city

Published Date

March 13, 2026

Due Date

April 13, 2026

NAICS Code

238220AI guide

Jurisdiction

City of Santa Clarita

State

California

Agency

City of Santa Clarita

The City of Santa Clarita (City) is soliciting proposals from qualified, licensed, and certified firms to provide comprehensive preventive maintenance, inspection, monitoring, and repair services for the City’s thermal systems located at The Cube Ice and Entertainment Center (Cube), 27745 Smyth Drive, Santa Clarita. These systems include HVAC, boilers, condensers, cooling towers, dehumidification systems, air distribution systems, an ammonia refrigeration system containing approximately 1,600 pounds of anhydrous ammonia that serves three (3) sheets of ice that are utilized for recreational purposes, and all entailed brine circuits throughout all three (3) sheets of ice. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.MU.USA.1480380.C14306401 **Piggyback Contract**: No **Question Acceptance Deadline**: 03/31/2026 02:00 PM EDT **Questions are submitted online**: Yes **Onsite Visit**: 03/23/2026 04:00 PM EDT **Bid Submission Type**: Electronic Bid Submission **Owner Organization**: RCS Administration **Solicitation Number**: RCS-25-26-33 **Reference Number**: 0000416582 **Pricing**: Lump sum **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Response File | Response File | Yes | No | | Notice to Proposers | Notice to Proposers Regarding Contractual Requirements | Yes | No | | Designation of Subcontractors/Subconsultants | Designation of Subcontractors/Subconsultants | Yes | No | | References | References | Yes | No | | Acknowledgement and Acceptance of Scope of Work | Acknowledgement and Acceptance of Scope of Work | Yes | No | | City of Santa Clarita Disclosure Statement | City of Santa Clarita Disclosure Statement | Yes | No | | Equal Opportunity/Affirmative Action Statement | Equal Opportunity/Affirmative Action Statement | Yes | No | | All signed Addendums | All signed addendums (if any) | No | No | | General Attachments | General Attachments | No | No | **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Cost File | Cost File | Yes | No | **Pre-Bidding Events**: Event Type: Onsite Visit | Attendance: Recommended | Event date: 03/23/2026 04:00 PM EDT | Location: The Cube Ice and Entertainment Center | Event Note: PRE-PROPOSAL MEETING. A non-mandatory, pre-proposal meeting to discuss the required scope of work will be held on March 23, 2026, at 1:00 PM (PT) at The Cube: Ice and Entertainment Center (Cube), 27745 Smyth Drive, Santa Clarita. **Questions and Answers**: - Q1 Arrow Right Question: Dehumidifier What is the frequency of the filter replacement on the dehumidifier? Arrow Right Answer: Monthly as part of the preventative maintenance. 03/24/2026 12:49 PM EDT 03/30/2026 05:28 PM EDT - Q2 Arrow Right Question: Air Filters Is there a known quantity and sizes for the filters for the dehumidifier and the fan coils? Arrow Right Answer: Contractor shall provide and install air filters in accordance with manufacturer recommendations. HVAC systems shall utilize filters rated between MERV 8 and MERV 13, unless otherwise specified by the equipment manufacturer. Outdoor air units shall utilize a minimum of MERV 13 filtration to maintain indoor air quality standards. Dehumidification systems shall utilize filters within the range of MERV 8 to MERV 13, ensuring compatibility with system airflow requirements and manufacturer specifications. 03/24/2026 12:50 PM EDT 03/30/2026 05:28 PM EDT

1. March 13, 2026Published
2. April 13, 2026Responses Due