Townwide Landscaping Services

The Town of Queen Creek has issued this Request for Proposals (RFP) to select one or more qualified vendor(s) to provide landscaping services on an as-needed basis.

The intent of this RFP is to establish contract(s) with qualified and licensed landscape vendor(s) to provide comprehensive municipal landscape services on an as-needed basis. Services will support the maintenance, enhancement, and preservation of public parks, rights-of-way, medians, trails, facility grounds, and other Town-owned properties.

All work shall be performed in accordance with industry best practices, applicable federal, state, and local regulations, and Town standards and specifications. The vendor(s) shall coordinate closely with Town staff to ensure minimal disruption to public use areas and municipal operations.

The intent of this as-needed contract is to supplement Town staff, address workload fluctuations, respond to urgent needs, and maintain high-quality, safe and aesthetically pleasing public spaces for residents and visitors.

Project Details

• Reference ID: 26-013
• Department: Procurement
• Department Head: Melissa Bauer (Procurement Manager)

Important Dates

• Questions Due: 2026-04-30T00:00:41.640Z

Evaluation Criteria

• Experience and Capacity (30 pts) —

  Provide up to five (5) examples of (description) of similar size and scope completed in the last five (5) years.  For each example identified, provide:

  1. Description of Landscaping Services including planting, pruning, seeding methods for unique ground areas and how these services are relevant to the Town project.

  2. Service duration;

  3. Role of the Respondent; and

  4. Owner’s reference information (name, title, telephone number and email).

• Method of Approach (20 pts) —

  Describe:

  1. How the Respondent will approach this service;

  2. Any significant challenges the staff would anticipate in delivery of this service for this contract;

  3. Any innovation/emerging technology or best practices that could be implemented to improve the deliverables or approach for Town in the future;

  4. The Team’s competitive advantages and why they would be the best team to partner with Town on this high priority service;

• References/Past Performance Form (20 pts)
• Cost Proposal (30 pts)

Submission Requirements

• Proposal Requirements (required) —

  Has the Respondent read through and confirm that they meet all of the proposal requirements?

  By agreeing to the below, the Respondent hereby certifies that:

  They have read, understand, and agree that acceptance by the Town of Queen Creek of the Respondent’s Response by the award and execution of a contract will create a binding contract; and

  They agree to fully comply with all terms and conditions as set forth in the Town’s Purchasing Policy, and amendments thereto, together with the specifications and other documentary forms herewith made a part of this specific procurement;

  The person submitting the Response certifies that he/she is the person in the Respondent’s organization responsible for, or authorized to make, decisions.

  The Respondent is a corporation or other legal entity.

  No attempt has been made or will be made by the Respondent to induce any other Respondents or person to submit or not to submit a Response in response to this RFP.

  The price (if any) and terms and conditions in this Response are valid for 180 days from the date of submission.

• Proposal Document (required) —

  Please Upload your COMPLETE Proposal here. 

• Attachment #XX Pricing Proposal (required) —

  Please upload completed Attachment #XX Pricing Proposal

• Attachment #1 - Non- Collusion Affidavit (required) —

  Please upload signed and notarized Attachment #1 - Non- Collusion Affidavit

• Attachment #2 - Certification Regarding Debarment, Suspension, Proposed Debarment and Other Responsibility Matters (required) —

  Please upload completed (there are 5 check boxes) and signed Attachment #2 - Certification Regarding Debarment, Suspension, Proposed Debarment and Other Responsibility Matters

• Attachment #3 - W9 (required) —

  Upload your signed W9

• Attachment #XX - Organizational Information (required) —

  Please upload Attachment #XX Organizational Information

• Attachment #XX - Key Personal Information (required) —

  Please upload Attachment #XX Key Personal Information

• Attachment #XX - Firm and Key Personnel Licenses / Registrations (required) —

  Please upload Attachment #XX Firm and Key Personnel Licenses / Registrations

• Upload your Bid Bond (required)
• Legal Worker Certification (required) —

  As required by A.R.S. § 41-4401, the Town of Queen Creek is prohibited from awarding a contract to any Professional who fails, or whose consultants fail, to comply with A.R.S. § 23-214(A). The undersigned entity warrants that it complies fully with all federal immigration laws and regulations that relate to its employees, that it shall verify, through the employment verification pilot program as jointly administered by the U.S. Department of Homeland Security and the Social Security Administration or any of its successor programs, the employment eligibility of each employee hired after December 31, 2007, and that it shall require its consultants and sub-consultants to provide the same warranties to the below entity.

  The undersigned acknowledges that a breach of this warranty by the below entity or by any consultant or sub-consultant under any Contract resulting from this solicitation shall be deemed a material breach of the Contract, and is grounds for penalties, including termination of the Contract, by the Town. Town retains the right to inspect the records of the below Respondent, consultants and sub-consultants employee who performs work under the Contract, and to conduct random verification of the employment records of the below entity and any consultants and sub-consultants who works on the Contract, to ensure that the below entity and each consultant and sub-consultant is complying with the warranties set forth above.

• Anti-Lobbying Certification (required) —

  Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

  In accordance with the Federal Acquisition Regulation (“FAR”), 52.203-11:

  (a) The definitions and prohibitions contained in the clause, at FAR 52.203-12, Limitation on Payments to Influence Certain Federal Transactions, included in this solicitation, are hereby incorporated by reference in paragraph (b) of this certification.

  (b) The offeror, by signing its offer, hereby certifies to the best of his or her knowledge and belief that on or after December 23, 1989:

  (1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of this contract;

  (2) If any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the offeror shall complete and submit, with its offer, OMB standard form LLL, Disclosure of Lobbying Activities, to the Contracting Officer; and

  (3) He or she will include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $100,000 shall certify and disclose accordingly.

  (c) Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by section 1352, Title 31, United States Code. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.

• Exceptions to RFP Requirements and/or Contract Provisions
• Professional Services (Over $100,000) —

  Please download and reference the insurance requirements

• Professional Service (Under $100,000) —

  Please download and reference the insurance requirements

• Service Contracts (Over $100,000) —

  Please download and reference the insurance requirements

• Service Contracts (Under $100,000) —

  Please download and reference the insurance requirements

• Janitorial or Building Maintenance (Over $50,000) —

  Please download and reference the insurance requirements

• Janitorial or Building Maintenance (Under $50,000) —

  Please download and reference the insurance requirements

• Installation of Equipment (Under $100,000) —

  Please download and reference the insurance requirements

• Installation of Equipment (Over $100,000) —

  Please download and reference the insurance requirements

• Vehicle Transport Storage Repair —

  Please download and reference the insurance requirements

• Commodity Purchase (Over $100,000) —

  Please download and reference the insurance requirements

• Commodity Purchase (Under $100,000) —

  Please download and reference the insurance requirements

• Environmental Consulting and Testing Services —

  Please download and reference the insurance requirements

• Security Services Cooperative Contracts —

  Please download and reference the insurance requirements

• Elevator Maintenance Cooperative Contracts —

  Please download and reference the insurance requirements

• Hazardous Material Handling —

  Please download and reference the insurance requirements

• Construction —

  Please download and reference the insurance requirements

• INSURANCE REQUIREMENTS (required) —

  Any Respondent awarded a contract subsequent to this solicitation will be expected, upon request by the Town, to submit certificates of insurance per the question above. 

• Respondents must use this section to state any exceptions to the RFP requirements and/or any requested language changes to the terms and conditions, contract, etc. This is the only time Respondents may contest these issues. Requests for changes after the date Responses are due will not be considered and could subject the Respondent to non-award on grounds of non-responsiveness. I have read the Town’ Contract Provisions and: (required)
• If you have exceptions to the RFP/Contract please list them below. If you do not, please enter NA (required)
• Proprietary and/or Confidential Information
• Proprietary and/or Confidential Information (required) —

  Since the Town of Queen Creek is subject to Arizona’s Public Records Act, Title 39 Chapter 1 of the Arizona Revised Statutes, Respondent is advised that any documents it provides to the Town in response to a solicitation will be available to the public if a proper Public Records Request is made, except that the Town is not required to disclose or make available any record or other matter that reveals proprietary information provided to the Town by a Respondent that is from a non-governmental source. See A.R.S. § 48-5541.01(M)(4)(b).

  Any specific documents or information that the Firm deems to be proprietary and/or confidential must be clearly identified as such in the firm along with justification for its proprietary and/or confidential status.

  The Firm may not claim that the entire Response or the entire submission is proprietary and/or confidential. It is the Firm’s responsibility to clearly identify each document and each piece of information in their submission that is proprietary and/or confidential. The final determination of nondisclosure, however, rests with the Procurement Officer.

  Firms should be aware that if a Court determines that the Firms information is not proprietary and/or confidential; Town will be required to disclose such information pursuant to a public records request. In such cases, the firm understands and agrees that the Town shall comply with the Court’s determination and Respondent shall not hold the Town liable for any costs, damages or claims whatsoever related to releasing the information.

  This is the only notice that will be given to Respondents regarding the Firm’s responsibility to clearly identify its proprietary and/or confidential information. If a public records request is submitted to the Town and the Respondent did not clearly identify its proprietary and/or confidential information at the time their Response is submitted, the Town will not provide Firm with any subsequent notice or opportunity to identify proprietary and/or confidential documents or information.

  I hereby certify that I acknowledge acceptance of the terms above and that I have:

• If you have proprietary and/or confidential information please list out the sections in your Response and justify your reasoning. If you have no proprietary and/or confidential information, please enter NA (required)
• Conflict of Interest Certification
• The undersigned certifies that to the best of his/her knowledge: (required)
• Please list and describe any and all conflicts you have below. If you have no conflicts enter NA (required)
• Cooperative Purchasing
• Will you allow Governmental entities to purchase from this Contract? (required) —

  This is referenced to INSTRUCTION TO RESPONDENTS 15 - COOPERATIVE PURCHASING AGREEMENT 15.01 and 15.02 in the Solicitation Document

• Point of Contact/Authorized Representative
• Point of Contact (required) —

  Please provide a Point a Contact should we have any questions/clarifications. (Name, Title, Phone, Email etc.)

• Authorized Representative —

  Please provide an Authorized Representative should we have any questions/clarifications. (Name, Title, Phone, Email etc.)

• Will there be a pre-proposal/bid conference? (required)
• Advertisement date 1: (required) —

  Format: Month Day, Year

  Example: September 1, 2025

• Advertisement date 2: (required) —

  Format: Month Day, Year

  Example: September 8, 2025

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through OpenGov?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Select relevant insurance requirements: (required)
• References (required) —

  Are you asking for references?

• Organization Information (required) —

  Are you asking for this?

• Key Personal Information (required) —

  Are you asking for this attachment?

• Firm and Key Personnel Licenses / Registrations (required) —

  Are you asking for these to be attached?

Questions & Answers