Traffic Signal Equipment Procurement

The City of Scotts Valley is soliciting electronic sealed bids for the purchase of traffic signal video detection equipment, traffic signal controllers, associated hardware, software, and limited vendor turn-on assistance for seven signalized intersections.

This procurement is for equipment only. Installation is not included unless specifically authorized by written addendum.

Award will be made to the lowest responsive and responsible bidder.

Project Details

• Reference ID: P26-003
• Department: Public Works
• Department Head: Rodolfo Onchi (Public Works Director/City Engineer)

Important Dates

• Questions Due: 2026-07-22T00:00:00.000Z

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The City of Scotts Valley is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  The City of Scotts Valley is soliciting electronic sealed bids for the purchase of traffic signal video detection equipment, traffic signal controllers, associated hardware, software, and limited vendor turn-on assistance for seven signalized intersections.

  This procurement is for equipment only. Installation is not included unless specifically authorized by written addendum.

  Award will be made to the lowest responsive and responsible bidder.

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Timeline —

  Release Project Date:	July 14, 2026
  Question Submission Deadline:	July 21, 2026, 5:00pm
  Proposal Submission Deadline:	July 27, 2026, 2:00pm

• Project Contact —

  Andrew Lee

  Associate Civil Engineer

  361 Kings Village Rd

  Scotts Valley, CA 95066

  Email: alee@scottsvalley.gov

  Phone: (831) 800-1758

• Procurement Contact —

  Mindy Shaine

  mesqueda

  1 Civic Center Drive

  Scotts Valley, CA 95066

  Email: mshaine@scottsvalley.gov

  Phone: (831) 783-5667

Submission Requirements

• Submit Response (required) —

  Confirm that your response including cost is attached.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Company Information (required) —

  Business Name/ Address/ Contact/ Phone/ Email/ Tax ID/ Seller Permi

• Proposed delivery schedule after Purchase Order (required) —

  Enter number of days

• Upload Warranty Information (required) —

  Upload warranty information

• Product Information (required) —

  Upload product data sheets

• Are you proposing any approval equal products? —

  If yes, upload supporting documentation.

• Controller Information (required) —

  Upload: firmware, software version, cabinet compatibility, SDLC documentation, NTCIP documentation

• Do you take any exceptions to the specifications? —

  If yes, upload exceptions

• Bidder acknowledges all issued addenda (as applicable) (required)
• Non-Collusion (required) —

  Bidder certifies the bid is genuine and not collusive

• Does this RFP/contract involve work that is the same as, similar to, or could reasonably be performed by City employees in a represented bargaining unit? This is testing for AB 339 Contracting Compliance (required) —

  If you answer “Yes,” do not proceed with the contract. AB 339 requires at least 45 days’ written notice to affected unions when contracting out work that could be performed by City employees.

  If you answer “Emergency,” you may proceed, but you must notify HR due to additional reporting requirements.

  For either “Yes” or “Emergency,” email hr@scottsvalley.gov & svfin@scottsvalley.gov and provide:

  • Scope of work
  • Reason for contracting out
  • Estimated contract value and term
  • Anticipated timeline

   

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.